Minutes - Finance & Policy - 15 December 2020
Minutes of a meeting of Finance & Policy committee held remotely via Zoom on 15th December 2020 at 19:00
Present: Cllrs Callan, Kilcoyne, Manders, Moran and Walker.
In attendance: Mrs S Knowles, Clerk to Council, Mr P Tuckerman, Deputy Clerk. No members of public were present
1. To receive apologies and accept valid reasons for absence– It was RESOLVED: That apologies for absence be accepted from Cllr Barr.
2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item – Cllr Manders declared a non-pecuniary interest in matters relating to St John’s Primary Academy and the application for a Parish Council grant.
3. To confirm the minutes of the meeting held on 19th October 2020- It was RESOLVED: That the minutes of the meeting of the Finance & Policy committee held on 19th October 2020 be approved as a correct record and signed by the chairman.
4. To consider payment of accounts – The clerk presented the payments for approval:
| Payment Date | Payee | Amount (£) | Reference |
| 16/12/2020 | Currys PC World | 753.97 |
Laptop and software
|
| 16/12/2020 | EON | 768.60 | Streetlighting quarterly maintenance |
| 16/12/2020 | Intellitech Services Ltd | 150.00 | Website assistance |
| 16/12/2020 | Lincs PAT Testing | 72.30 | Annual PAT testing |
| 16/12/2020 | Proludic Ltd | 345.54 | Signage for gym equipment |
| 16/12/2020 | Shell UK Ltd | 2.40 | Fuel – caretaker |
| 16/12/2020 | Versatile Industries Company (VIC Hire) | 114.00 | Cherry picker hire for Christmas tree |
| 31/12/2020 | HMRC | 128.00 | Tax and NI M9 |
| 31/12/2020 | Lincolnshire Pension Fund | 189.84 | Pension contributions M9 |
| 31/12/2020 |
Salaries & reimbursements
|
538.71 | Salaries & reimbursements |
It was RESOLVED: That the committee approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk. Online banking authorisations to be carried out by Cllrs Trought and Manders.
5. To consider budget, income and expenditure – No concerns.
6. To consider committee budget 2021/2022 –
Cllr Kilcoyne declared a non-pecuniary interest at 19:21 in matters relating to the NJC national pay award.
It was RESOLVED: That a recommendation be made to Full Council that the committee budget be set at £103,276.43.
7. To consider Council precept 2021/2022 – It was RESOLVED: That a recommendation be made to Full Council that the 2021/2022 Council budget be set at £159,248.43, the precept request being £148,962.03.
8. To receive and accept the Community Infrastructure Levy (CIL) report – It was RESOLVED: That the CIL report be accepted.
9. To consider annual appointment of an internal auditor – It was RESOLVED: That Mr Colin Lingard be appointed as the internal auditor for financial year 2020/2021.
10. To consider parish council grants –
Cllr Manders abstained from discussion and voting on the grant application received from St John’s Primary Academy.
It was RESOLVED: That £500 be awarded to St John’s Primary Academy.
It was RESOLVED: That £400 be awarded to Bracebridge Heath Pre-school.
It was RESOLVED: That a provisional award of £250 be made to Bracebridge Heath Friendship Club, subject to receipt of a copy of the club’s
accounts
11. To consider a claim on Council’s insurance for damage to the pavilion and resolve any repairs – It was agreed that the clerk would progress a
claim through insurance for repair/replacement of the pavilion fire doors.
12. To consider Council communications – Items discussed and would be considered at a future meeting of the committee.
13. To consider submission to the Local Council Awards Scheme – Cllr Kilcoyne declared a non-pecuniary interest at 20:37 in matters relating to the national panel for Local Council Awards Scheme assessment.
It was agreed that the Clerk register with NALC to progress the application.
14. To consider polices for review
a. Online interaction policy – It was RESOLVED: That the updated Online Interaction Policy v1.2 be adopted.
15. Items for the agenda of the next committee meeting – Receipt of accounts from Friendship Club, Council communication
There being no further business the chairman closed the meeting at 20:47
Signed_______________________________Chairman 15th February 2021