Minutes - Full Council - 4 April 2023
Minutes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 4th April 2023 at 7pm
Present: C Broad, C Callan, S Manders, V Marden, A Smith, R Stone and A Walker
In attendance: Clerk to Council, Mrs S Knowles and Deputy Clerk to Council, Mrs R Fraser
No members of the public were present.
COUNCIL SESSION
Code of conduct reminders
Nolan Principles
Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty & leadership.
Register of interests
The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.
The Chairman thanked all members of council for their contributions of the four-year term. Best wishes and gratitude was expressed to all departing Councillors.
23042. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies for absence be accepted from Cllr Barr.
It was RESOLVED: That apologies for absence be accepted from Cllr Trought.
23043. DECLARATIONS OF INTEREST
a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT –Nil
b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil
22044. TO CONFIRM THE MINUTES OF THE MEETING – 14th March 2023 - It was RESOLVED: That the minutes of the meeting held on 14th March 2023 be approved and signed as a true record by the chairman.
22045. FINANCES
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS
Payments made by Direct Debit - Presented at report 23045a
Payments made between meetings - Presented at report 23045a
All reports can be downloaded from – https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/40/meeting-reports-april-2023?downloadID=40
b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at report 23045b- Payment of accounts be accepted.
Reports can be downloaded from https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/40/meeting-reports-april-2023?downloadID=40
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliation 364-365 be accepted and signed by Cllr Smith. Bank balance reported as £285,331.80
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget, income and expenditure was reviewed. No concerns were raised.
22046. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Items noted: Correspondence related to the Road Safety Partnership, Friendship Club, Community Champions, NPT newsletter the telephone mast at the recreation ground.
Members considered correspondence regarding a request for a plaque at Grantham Road Play Park. The council accepts the installation of a plaque on a bench within the park. The wording to be appropriate, and the plaque to be maintained by the resident.
22047. TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY –
- Barclaycard statement outlining payments made using the corporate credit card.
- Payments made using delegated authority as reported at 23045.
22048. PLANNING
a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL – No applications.
b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was received.
22049. TO REVIEW POLICIES AND PROCEDURES
a. Standing Orders - It was RESOLVED: That the April 23 Standing Orders be accepted and adopted.
b. Financial Regulations - It was RESOLVED: That Financial Regulations v3.3 be accepted and adopted.
c. Emergency Scheme of Delegation - It was RESOLVED: That the Emergency Scheme of Delegation v1.2 be accepted and adopted.
d. Ordinary Scheme of Delegation - It was RESOLVED: That with the addition of ‘consult with other members’ in section 7, the Ordinary Scheme of Delegation v1.1 be accepted and adopted.
e. Grant Awarding policy - It was RESOLVED: That the Grant Awarding policy v3.0 be accepted and adopted.
22050. TO CONFIRM THE MEETING CALENDAR FOR CIVIC YEAR 2023/2024 – It was RESOLVED: That the meeting calendar for civic year 2023/2024 be adopted with the two amendments requested.
23051. BRACEBRIDGE HEATH VILLAGE HALL –
a. To receive an update on progress of the project – A verbal and written report was given.
23052. TO EXECUTE A DEED OF TRANSFER RELATING TO LAND AT ROCHESTER CLOSE - It was RESOLVED: That the deed of transfer be accepted and signed by Cllrs Callan and Manders.
23053. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Annual Council Meeting, Induction and Training for new Councillors and the Code of Conduct.
There being no further business, the meeting closed at 19:35
Signed___________________________Chairman 16th May 2023