April 2025

Minutes - Full Council - 01 April 2025

Minutes of Bracebridge Heath Parish Council held at The Heath: Village Hall and Library on 1st April 2025 at 7pm  

 

Present: Councillors C Callan, S Manders, C Broad, A Carr, B Emes, K Trought, V Marden, C Barr and P Adey

In attendance: Clerk to Council, Mrs S Knowles, Deputy Clerk to Council, Mrs R Fraser

Cllr Cawrey was in attendance.

 

COUNCIL SESSION  

Code of conduct reminders

Nolan Principles

Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty & leadership.

Register of interests

The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

 

25044.      TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies for absence be accepted from Cllr Neilson.

 

25045.         DECLARATIONS OF INTEREST

       a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT –Cllr Callan declared an ‘other-registerable’ interest in matters relating to the Lincolnshire Association of Local Councils (LALC).

        b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil

 

25046.         TO CONFIRM THE MINUTES OF THE PREVIOUS MEETING – 11th March 2025 - It was RESOLVED: That the minutes of the meeting held on 11th March 2025 be approved and signed as a true record by the chairman.

 

25047.        FINANCE AND GOVERNANCE

       a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS –. Direct debit payments for February and payments made to return deposits to three hirers on 26th March. All reports can be downloaded https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/65/meeting-reports---april-2025

 

        b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at report 25047b. All reports can be downloaded  https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/65/meeting-reports---april-2025

 

       c.TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliations 431-434

and savings account to 28 February 2025 be accepted and signed by Cllr Emes. Current account bank balance reported as £212,801.08; savings account balance reported as £146,306.57.

 

        d. TO REVIEW BUDGET, INCOME AND EXPENDITURE AND CONSIDER ANY BUDGET VIREMENTS – A written report was given. No concerns raised. Thanks was given to the Clerk for her excellent handling of the budget.

 

        e. TO REVIEW BANK SIGNATORIES, ADD AND REMOVE TRUSTEES ON THE COUNCIL’S BANK ACCOUNT - It was RESOLVED: That Cllrs P Adey and A Carr be added to the council’s bank account and that R Stone and G Scott to be removed from to the council’s bank account.

 

 

25048.         TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

Items noted:  

  • Community Hub Agreement
  • Resident concerns regarding heavy site vehicles parked on Litchfield Road at the start of the Canwick Avenue road works.
  • North Kesteven District Council confirmation no valid request has been received to call an election and Council may now proceed to co-opt to fill the vacancy.
  • LALC training

 

25049.         TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – The following report was accepted:

  • Credit card statements
  • Charged a customer of The Heath for damage to a toilet door in the Men’s toilets. The cost of the replacement door was £490.13 + VAT. The customer has transferred £490.13 to the council’s account and the new door has been ordered.
  • Planning comments sent in respect of 25/0265/PNTEL – Removal of telephone box on London Road – ‘Bracebridge Heath Parish Council has no comments or objections’

25050.         TO RECEIVED DRAFT NOTES FROM THE PERSONNEL COMMITTEE MEETING ON 27th March 2025 AND CONSIDER ANY RECOMMENDATIONS – a written report was given and there were no recommendations.

25051.         TO REVIEW POLICIES AND PROCEDURES

a.     FINANCIAL REGULATIONS - It was RESOLVED: That Financial Regulations v4.0 be adopted.

b.     STANDING ORDERS – It was agreed to defer the review of Standing Orders in order to wait for the expected publication of the new model document by NALC.

c.      EMERGENCY SCHEME OF DELEGATION - It was RESOLVED: That the Emergency Scheme of Delegation v1.3 be adopted.

d.     ORDINARY SCHEME OF DELEGATION - It was RESOLVED: That the Ordinary Scheme of Delegation v1.4 be adopted.

 

25052.         TO REVIEW RISK ASSESSMENTS

             a.       PAVILION RISK ASSESSMENT - It was RESOLVED: That the Pavilion Risk Assessment v2.0 be adopted.

             b.       PAVILION FIRE RISK ASSESSMENT - It was RESOLVED: That the Pavilion Fire Risk Assessment v1.1 be adopted.

 c.       LITTER PICKING RISK ASSESSMENT - It was RESOLVED: That the Litter Picking Risk Assessment v1.1 be adopted subject to a minor      amendment to remove the Covid risk assessment supplement.

             d.      GENERAL STAFF RISK ASSESSMENT - It was RESOLVED: That the General Staff Risk Assessment v1.1 be adopted.

 

25053.         PLANNING

              a.     TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING –

25 0239 VARCON - Cliff Cottage, Coningsby Crescent It was RESOLVED:  That Bracebridge Heath Parish Council has no comments or objections.

 

25 0350 FUL - The Old Brickyard, Brant Road – Due to receipt of this application on the day of the meeting, it was agreed that comments and a response be given using delegated authority in line with the Ordinary Scheme of Delegated Authority.

 

             b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was given.   

 

25054.         TO CONSIDER CO-OPTION TO COUNCIL VACANCIES - No applications received.

 

25055.         TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Items to be emailed to the Clerk.

                       

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960.

It was RESOLVED:  That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.

        

25056.    TO CONSIDER QUOTES FOR TREE WORKS AS PER THE TREE REPORT DATED JANUARY 2025 - It was RESOLVED: That the quote from B&B Tree Specialists of £3060 inc VAT be accepted.

 

There being no further business, the meeting closed at 19:32.   

 

 

 

Signed___________________________Chairman                                                                            6th May 2025