Minutes - Personnel committee - 25 August 2022
Draft notes a meeting of the Personnel committee held on 25th August 2022 at the Bracebridge Heath Community Library
Present: Cllrs Barr, Broad, Callan, Manders, Marden, Smith and Trought.
In attendance: Clerk to Council, Mrs S Knowles No members of public were present.
1. To receive apologies and accept valid reasons for absence– Nil.
2. Declarations of interest
a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct - Nil
b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders – Nil
3. To consider policies and documents for review
a. Health and Safety policy – It was Resolved: That following review the Health and Safety policy v2.2 be accepted.
b. Community Library Covid Risk Assessment
c. Pavilion Covid Risk Assessment
d. Outdoor facilities Risk Assessment
e. Meeting Covid Risk Assessment
f. Staff Covid Risk Assessment
It was Resolved: That following review risk assessments be adopted as below:
Community Library Covid Risk Assessment – v1.5
Pavilion Covid Risk Assessment – v1.1
Outdoor facilities Risk Assessment – Risk assessment revoked as no longer required.
Meeting Covid Risk Assessment – v1.2
Staff Covid Risk Assessment – v1.1
g. General Staff Risk Assessment – It was Resolved: That the General Staff Risk Assessment v1.0 be adopted.
h. Litter Picking Risk Assessment – It was Resolved: That the Litter Picking Risk Assessment v1.1 be adopted.
4. To consider the parish council election in 2023 – It was Resolved: That a recommendation be made to Full Council to approve the publication of election materials supporting the promotion of the 2023 parish council elections
It was agreed that committee members would work on the production of other materials and submit these to Full Council for approval prior to publication.
5. Items for the agenda of the next sub-committee meeting – Nil
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.
6. To consider staffing matters – A written report was received.
It was Resolved: That following temporary arrangements made in April 2022 that the Clerk/RFO’s hours be permanently revised to 25 per week.
It was Resolved: That following temporary arrangements made in April 2022 that Rachel Fraser be permanently appointed to Deputy Clerk.
It was Resolved: That following temporary arrangements made in April 2022, the terms and conditions of employment for the Village Caretaker Maintenance be altered including a permanent change to the job description and the hours of work increased to 22 per week.
It was Resolved: That following resignation of the Village Caretaker – Environment, the Facilities Cleaner be appointed to a temporary role as Litter Picker for 6 hours per week, temporary for 2 months.
There being no further business the chairman closed the meeting at 19.43
Signed_______________________________Chairman