Minutes - Full Council - 01 December 2020
Minutes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 1st December 2020 at 19:30
Present: Cllrs F Adeyemi, C Broad, C Callan, L Hauton, J Kilcoyne, S Manders, V Marden, J Moran, A Smith, K Trought
In attendance: County and District Cllr Cawrey; District Cllr Burley; Clerk to Council, Mrs S Knowles. No members of public were present.
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the COVID-19 tier 3 status for Lincolnshire, libraries remaining open for click
and collect services; and agreement from central government for funding towards the North Hykeham Relief road which would complete the bypass
around Lincoln.
Reports from North Kesteven District Councillors Burley, Cawrey & Moran – Cllr Cawrey reported on a meeting for local members about the design codes
for the South East Quadrant (SEQ).
Cllr Burley reported on the revision of the design code for the SEQ and North Kesteven District Council’s Tree Strategy which is open for consultation until
4th December.
Cllr Moran noted the changes in the design codes for the SEQ.
Questions / Points raised by residents / members of the public – Nil
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the content
of their Register of Member Interest forms.
20149. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies for absence from Cllr Barr be accepted.
It was RESOLVED: That apologies for absence from Cllr Walker be accepted.
20150. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Cllr Kilcoyne declared a non-pecuniary interest in matters relating to LALC and correspondence from the Citizen’s Advice Bureau.
20151. TO CONFIRM THE MINUTES OF THE MEETING – 3rd NOVEMBER 2020- It was RESOLVED: That the minutes of the meeting held on 3rd November 2020 be approved and signed as a true record by the chairman.
20152. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made
between meetings:
| Payment Date |
Payee | Amount (£) |
Reference |
| 02/11/2020 | Trade UK | 39.99 | Caretaker PPE |
| 16/11/2020 | EON | 752.83 | Street lighting – electricity |
| 30/11/2020 | SSE - Electric | 396.93 | Pavilion - electricity |
| 30/11/2020 | SSE – Gas | 133.50 | Pavilion - Gas |
| 30/11/2020 | Vodafone | 41.57 | Staff mobiles |
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment
| Payment date | Payee | Amount (£) | Reference |
| 07/12/2020 | Redacted | 127.25 | Pavilion refund |
| 07/12/2020 | Redacted | 38.26 | Pavilion refund |
| 07/12/2020 | Redacted | 42.48 | Pavilion refund |
| 07/12/2020 | NKDC | 119.00 | Library rates |
| 07/12/2020 | Portland Tools | 13.80 | Caretaker materials |
| 07/12/2020 | Rigby Taylor | 185.70 | White line paint |
| 07/12/2020 | Redacted | 9.00 | Payment in error |
| 07/12/2020 | Redacted | 34.00 | Pavilion refund |
| 31/12/2020 | HMRC | 863.24 | Tax and NI M9 |
| 31/12/2020 | Lincolnshire Pension Fund | 1020.33 | Pension contributions M9 |
| 31/12/2020 | Salaries & reimbursements | 4161.97 | Salaries & reimbursements |
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.
Online banking authorisations to be carried out by Cllrs Kilcoyne and Manders.
c. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statement numbered 308 be approved and signed, the clerk to nominate a councillor to sign on behalf of council.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
20153. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
Correspondence for consideration – items received in November 2020
|
Correspondence for consideration – items received in November 2020 |
|
|
Citizens Advice |
Lincolnshire Police |
|
Community Lincs |
Lincolnshire Resilience Forum |
|
Co-op |
Living Wage Foundation |
|
Former Police Station correspondence |
NALC |
|
Highways |
NKDC |
|
LALC |
Parish Online |
|
Lincolnshire County Council |
Rural services Network |
|
Lincolnshire Funding Portal |
|
Correspondence regarding the former police station was noted. It was agreed that the clerk to council raise concern that work outside the library
had begun prior to agreement.
20154. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Environment committee – 17th November 2020 – A verbal report was given.
ii. Amenities committee – 23rd November 2020– A verbal report was given.
iii. Executive sub-committee – 24th November 2020– Report to be provided in confidential session – minute reference 20163
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – A verbal report was given. Delegated authority would be used to reopen appropriate facilities following the end of the national lockdown on 2nd December 2020.
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES –Nil
d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –
Monday 14th Dec – Environment committee
Tuesday 15th Dec – Finance and Policy committee
Monday 18th Jan – Neighbourhood Plan sub-committee
Tuesday 19th Jan – Environment committee
20155. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought – No meeting
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – No meeting.
iv. Heath U3A – Cllr Callan – Verbal report given.
v. St John the Evangelist Church – Cllr Kilcoyne – Nothing to report.
vi. Bracebridge Heath Village Hall Management Committee – No representative
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nothing to report.
20156. TO CONSIDER ALLOTMENT RENT REVIEW – Cllr Manders declared a non-pecuniary interest at 20:09 in matters relating to the allotment site.
It was RESOLVED: That Council accept the rent review proposed by the Church Commissioners for England.
20157. TO RECEIVE A REPORT ON DEVELOPMENT OF THE NEW WEBSITE AND CONSIDER TERMINATING THE OLD WEBSITE - It was RESOLVED: That
the old website be terminated.
Thanks were given to those who had contributed to developing the new website.
20158. TO CONSIDER ARRANGEMENTS FOR THE ANNUAL PARISH MEETING 2021– It was agreed that Council would plan for the meeting to be held in March as usual either remotely or a physical meeting if that becomes a safe option. The date of the meeting was to be confirmed.
20159. TO CONSIDER COUNCIL AND COMMITTEE MEETING ARRANGEMENTS – It was RESOLVED: That all future Council and committee meetings would begin at 19:00.
20160. TO CONSIDER ARRANGEMENTS FOR VE DAY RAFFLE PRIZES – This item was deferred to a future meeting of Council.
20161. TO RECEIVE A REPORT ON THE ARRANGEMENTS FOR CHRISTMAS 2020 - A written and verbal report was provided.
20162. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Raffle prizes, terms of reference for committees, budget/precept, library and former police station.
ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE
PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive).
20163. TO CONSIDER RECOMMENDATIONS FROM THE EXECUTIVE SUB-COMMITTEE MEETING HELD ON 24TH NOVEMBER 2020- A verbal report was given.
It was RESOLVED: That Council accepts the recommendation to appoint Mr Pete Tuckerman to the position of deputy clerk and facilities manager.
It was RESOLVED: That the clerk be authorised to purchase a laptop to the value of £550, and software and ancillary items as reported.
It was RESOLVED: That Council purchase or contribute to a gift for the village caretaker’s retirement, to the value of £40 to be paid for from the
chairman’s allowance.
Cllr Adeyemi left the meeting at 20:56
There being no further business the meeting closed at 21:00
Signed___________________________Chairman 05 January 2021