Minutes- Full Council - 05 January 2021
Minutes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 5th January 2021 at 19:00
Present: Cllrs C Barr, C Broad, C Callan, L Hauton, J Kilcoyne, S Manders, V Marden, J Moran, A Smith (joined at 19:02), K Trought and A Walker
In attendance: County and District Cllr Cawrey; District Cllr Burley; Clerk to Council, Mrs S Knowles; Deputy Clerk, Mr P Tuckerman.
No members of public were present.
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the COVID support for communities; critical situation in local hospitals;
opening of the Lincoln Eastern Bypass (some footways not yet open); and pressure on normal services such as the county’s registration service.
Cllr Kilcoyne noted that the road numbering and signage for the Lincoln Eastern Bypass was confusing.
Cllr Cawrey had requested clarification from LCC Highways. Clarification had also been requested on signs directing traffic for Grantham through Bracebridge Heath.
Reports from North Kesteven District Councillors Burley, Cawrey & Moran
Cllr Cawrey –District Council report to be given by colleagues.
Cllr Burley reported on the approval of the concept plan and design guide for the Lincoln South East Quadrant (SEQ) at the NKDC Executive Board meeting.
Cllr Moran reported on the availability of new business support grants during the COVID restrictions.
The clerk asked whether support grants would be available to precepting authorities.
Cllr Moran – not known specifically but likely to be available.
Questions / Points raised by residents / members of the public – Nil
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the
content of their Register of Member Interest forms.
21000. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – Nil. Cllr Hauton gave apologies in advance in the event of needing
to leave the meeting early.
21001. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Cllr Manders declared a non-pecuniary interest in relation to the payment to be made to St John’s Primary Academy. Cllr Kilcoyne declared a non-pecuniary interest in relation to correspondence from LALC.
21002. TO CONFIRM THE MINUTES OF THE MEETING – 1st DECEMBER 2020- It was RESOLVED: That the minutes of the meeting held on 1st December 2020 be approved and signed as a true record by the chairman.
21003. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
| Payment Date | Payee | Amount (£) | Reference |
| 16/12/2020 | EON | 728.54 | Street lighting - electricity |
| 30/12/2020 | Vodafone | 35.96 | Staff mobiles |
| 31/12/2020 | Anglian Water | 70.35 | Water - pavilion |
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
| Payment Date | Payee | Amount (£) | Reference |
| 11/01/2021 | Bracebridge Heath Preschool | 400.00 | Parish Council grant (Cheque) |
| 11/01/2021 | ESPO | 33.88 | Office equipment |
| 11/01/2021 | Lindum Fire Services | 132.00 | Emergency lighting repairs |
| 11/01/2021 | NKDC | 119.00 | Library - rates |
| 11/01/2021 | St John’s Primary Academy | 500.00 | Parish Council grant |
| 11/01/2021 | WEL Medical Ltd | 300.24 | Defibrillator supplies |
| 29/01/2021 | Lincolnshire Pension Fund | 832.82 | Pension contributions |
| 29/01/2021 | HMRC | 526.16 | Tax and NI |
| 29/01/2021 | Salaries and reimbursements | 3114.12 | Salaries and reimbursements |
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.
Online banking authorisations to be carried out by Cllrs Trought and Kilcoyne.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statement numbered 309 and 310 be approved and signed, the clerk to nominate a councillor to sign on behalf of council.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
21004. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
| Correspondence for consideration – items received in December 2020 | |
| Census 2021 | Living wage Foundation |
| Community Hub | NALC |
| Community Lincs YMCA | NKDC |
| Cycling strategy | Parish Council website |
| Highways | Parish Online |
| Hurricane Sports | Police and Crime Commissioner |
| LALC | Red Hall Farm Lane |
| LCC | Redacted |
| Library Grant | Rural services Network |
| Lincolnshire Funding Portal | Subject access request |
| Lincoln Resilience Forum | |
Correspondence noted:
- Thanks given by the former caretaker for his retirement messages and gifts.
- Resident concerns about volume and speed of traffic on Red Hall Farm Lane to be discussed at the Environment committee.
- Census 2021 webinar – clerk to attend
a. TO CONSIDER A RESPONSE TO THE NKDC CYCLING STRATEGY
It was RESOLVED: That Council session be suspended to enable Cllr Cawrey to speak.
A discussion was held on cycling in the village, the lack of dedicated or shared space for cyclists and suggestions for routes through the parish and beyond to the B1188.
Council session resumed at 19:53
It was agreed that the clerk would respond to the Cycling Strategy based on the discussion during the meeting.
21005. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Environment committee – 14th December 2020 – A verbal report was given.
ii. Finance and Policy committee – 15th December 2020– A verbal report was given.
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – A verbal report was given. Delegated authority used to incur expenditure to close a gas leak at the pavilion; closure of facilities in response to the national restrictions from 5th January 2021.
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Cllr Adeyemi’s resignation from the Environment committee was noted.
It was RESOLVED: That Cllr Broad be appointed to the Environment committee.
d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –
Monday 18th Jan – Neighbourhood Plan sub-committee
Tuesday 19th Jan – Environment committee
Monday 15th Feb – Finance & Policy committee
Tuesday 16th Feb – Environment committee (if required)
21006. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought – No meeting
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – No meeting.
iv. Heath U3A – Cllr Callan – Nothing to report.
v. St John the Evangelist Church – Cllr Kilcoyne – Nothing to report.
vi. Bracebridge Heath Village Hall Management Committee – No contact with committee.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Verbal report given. Task and finish group set up to look at the difficulties of operating during the COVID-19 pandemic.
21007. TO CONSIDER CONTINUATION OF THE SCHEME FOR DELEGATED AUTHORITY – It was RESOLVED: That Council continues the scheme of delegated authority.
21008. TO CONSIDER COMMITTEE TERMS OF REFERENCE – Written update provided for each terms of reference. Additional changes agreed
include removal of references to ex officio from all terms of reference and recommended membership for all committees be set at 6 or 7.
Amenities committee -
It was RESOLVED: That reported changes to the terms of reference for the Amenities committee be adopted.
Environment committee –
Additional changes agreed include maintenance of street furniture and defibrillators
It was RESOLVED: That reported changes to the terms of reference for the Environment committee be adopted.
Finance and Policy committee –
It was RESOLVED: That reported changes to the terms of reference for the Finance and Policy committee be adopted.
21009. TO CONSIDER REPORTING ARRANGEMENTS FOR STANDING AND SUB COMMITTEES –
Cllr Kilcoyne left the meeting at 20:20 and re-joined at 20:22
21010. TO CONSIDER CHANGES TO THE BOUNDARY AND EXTERNAL AREA OF BRACEBRIDGE HEATH COMMUNITY LIBRARY AND CONFIRM NEW LEASE ARRANGEMENTS –
Cllr Kilcoyne left the meeting at 20:49 and re-joined at 20:51.
It was RESOLVED: That Standing Order 3V, that meetings must last less than 2 hours be suspended, the meeting to be extended by 45
minutes.
It was RESOLVED: That Council accept the revision to the boundary on the stipulation that access to a disabled parking bay within the preschool car park is made available and formally agreed within the revised lease.
Cllr Callan left the meeting at 20:57 and re-joined at 20:57. Cllr Callan was not present for the library lease resolution.
21011. TO CONSIDER ARRANGEMENTS FOR VE DAY RAFFLE PRIZES – It was RESOLVED: That under powers provided under s137 of the Local Government Act 1972, that the main raffle prize (iPad) be donated to Lincoln Hospital to support staff and patients.
21012. TO CONSIDER COUNCIL’S BUDGET AND PRECEPT REQUIREMENTS FOR 2021-2022 –
Cllr Callan left the meeting at 21:03 and re-joined at 21:04
A recorded vote was requested under Standing Order 3q.
It was RESOLVED: That the 2021/2022 Council budget be set at £159,248.43, the precept request being £148,962.03.
In favour: Cllrs Kilcoyne, Manders, Moran, Trought and Walker
Against: Cllr Callan
Abstentions: Cllrs Barr, Broad, Hauton, Marden and Smith
21013. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil
There being no further business the meeting closed at 21:18
Signed___________________________Chairman