January 2026

Minutes - Personnel committee - 16 January 2026

Minutes of a meeting of the Personnel committee held on 16th January 2026, 1.00pm at The Heath: Village Hall & Library

 

Present: Cllrs Broad, Callan, Emes and Manders

In attendance: Clerk to Council, Mrs S Knowles                                                                            No members of public were present.

 

1. To receive apologies and accept valid reasons for absence

Nil

2. Declarations of interest

a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct

Nil

b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders

Nil

3. To confirm the minutes of the previous meeting – 5th December 2025

It was RESOLVED: That the minutes be accepted and signed by the Chairman.

4. To consider policies for review

a. Expenses policy

It was RESOLVED: That the Expenses Policy v2.2 be adopted.

b. Grievance policy

It was RESOLVED: That the Grievance Policy v2.2 be adopted.

5. To consider recruitment to vacancies

It was RESOLVED:

  • That the committee approves the principle of filling the positions of Caretaker and Facilities Assistant and Administration Assistant.
  • That the documents for both positions are approved – Job description, person specification, interview schedules, adverts and application forms (word and Microsoft form online).
  • That the adverts for both positions are placed locally, on noticeboards, social media and within the council’s buildings. An online advert will be prepared to be placed on Job Centre Plus and Indeed. The advertising period being Tuesday 20th January to Tuesday 10th February 2026.
  • That officers be authorised to carry out shortlisting and conduct interviews and make a recommendation to the committee for appointment to both positions.
  • That a further meeting of the committee is scheduled for Friday 27th February 2026 to consider any recommendations from the recruitment process.

 

6. Items for the agenda of the next committee meeting

Items of a confidential nature to be debated in the absence of the press and public, under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)

 

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.

 

7. To consider other staffing matters

a. Completion of probationary periods

It was RESOLVED: That the Caretaker and Facilities Assistant is confirmed in post.  

b. Review of the Caretaker and Facilities Assistant job description

It was RESOLVED: That the job description for the Caretaker and Facilities Assistant is altered as outlined in the confidential reported dated 02.01.2026.

c. Review of the Deputy Clerk job description, contract and terms of employment Recruitment

It was RESOLVED: That

  • the job description for Deputy Clerk is altered as outlined in the confidential report dated 02.01.2026
  • the pay scale for the Deputy Clerk post is altered to SCP 17 to 23, with the incumbent being placed on a revised SCP within the new scale as agreed at a meeting in December 2025.
  • changes are made to the contract of employment for the Deputy Clerk as outlined in the confidential report dates 02.01.2026.

 

There being no further business the chairman closed the meeting at 13:17

 

 

Signed_______________________________Chairman