Draft notes - Full Council - 7th July 2020
Draft notes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 7th July 2020 at 19:30
Present: Cllrs F Adeyemi, C Barr, C Callan, L Hauton, J Kilcoyne, S Manders, V Marden, J Moran, D Parr, A Smith, K Trought and A Walker.
District Cllrs Burley and Cawrey were present Clerk to Council, Mrs S Knowles was present
No members of public were present
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the Lincolnshire County Council Annual Meeting, easing of lockdown restrictions and reopening facilities with new procedures and adapting to a new normal. Cllr Cawrey reported on the services that have been available during the COVID pandemic including Lincolnshire Libraries’ online resources which saw the number of members joining the library online increase by 712% from the same time last year. Cllr Cawrey also reported on the progress of the Eastern bypass scheme and the anticipation that this would be completed by the end of the year.
Reports from North Kesteven District Councillors Burley, Cawrey & Moran – Cllr Cawrey reported on attendance at a design codes workshop for the development of the South East Quadrant (SEQ) and instances of fly tipping in the district.
Q: Cllr Barr asked whether there were penalties for fly-tipping and whether NKDC had the capacity to investigate matters?
A: Cllr Cawrey explained that NKDC can and do investigate instances of fly tipping and have taken individuals to court successfully in the past.
Cllr Burley reported on an NKDC Planning committee meeting where an application for an all-weather polo pitch was approved. A report was also given on the design code workshop for the SEQ.
Cllr Moran - nothing to report.
Q: Cllr Manders questioned when the new SEQ maps would be available to the public?
A: Cllr Cawrey did not know when the maps would be published. It was noted that the public open space around Bracebridge Heath was incorporated in the design.
Questions / Points raised by residents / members of the public – Nil
PUBLIC COUNCIL SESSION
A reminder was given to members about the need to submit to the monitoring officer at NKDC any changes to the content of their Register of Member Interest Forms.
20087. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – Nil
20088. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –
| Councillor | Non-disclosable pecuniary or non-pecuniary interest in matters relating to: | Disclosable pecuniary interest in matters relating to: |
| Cllr Manders |
Church of St John the Evangelist
Grant payment to St John’s Primary Academy.
|
20089. TO CONFIRM THE MINUTES OF THE MEETING HELD 2nd JUNE 2020 - It was RESOLVED: That the minutes of the meeting held on 2nd June 2020 be approved and signed as a true record by the chairman.
20090. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
| Payments made between meetings – Direct Debit Payments – June 2020 | ||||
|---|---|---|---|---|
| Payment Date | Method | Payee | Amount (£)Amount (£) | Reference |
| 01/06/2020 | DDR | Trade UK | 18.23 | Security items |
| 08/06/2020 | DDR | SSE Electric | 173.30 | Pavilion - electricity |
| 08/06/2020 | DDR | SSE Gas | 307.73 | Pavilion - gas |
| 16/06/2020 | DDR | EON | 752.82 | Street lighting - electricity |
| 29/06/2020 | DDR | Anglian Water | 0.46 | Pavilion - water |
| 30/06/2020 | DDR | Elliot Group | 48.00 | Container hire |
| 30/06/2020 | DDR | Vodafone | 41.40 | Staff mobiles |
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
| Payments approved | ||||
|---|---|---|---|---|
| Payment Date | Method | Payee | Amount (£) | Reference |
| 08/07/2020 | BACS | Currys PC World Business | 819.93 | Office equipment |
| 13/07/2020 | BACS | Came and Company | 4837.62 | Insurance 2020-21 |
| 13/07/2020 | BACS | EON | 768.60 | Street light maintenance |
| 13/07/2020 | BACS | ESPO | 341.30 | PPE, COVID -19 supplies |
| 13/07/2020 | BACS | Glendale Countryside | 1656.00 | Grass cutting |
| 13/07/2020 | BACS | JC Pinion | 131.56 | Pavilion repairs |
| 13/07/2020 | BACS | Motion Property Developments | 615.00 | Burial ground wall repairs |
| 13/07/2020 | BACS | NKDC | 123.87 | Library - rates |
| 13/07/2020 | BACS | Shell UK | 2.40 | Caretaker - fuel |
| 31/07/2020 | BACS | HMRC | 549.08 | Tax & NI month 4 |
| 31/07/2020 | BACS | Lincolnshire Pension Fund | 992.78 | Pension contributions |
| 31/07/2020 | BACS | Salaries & reimbursements | 3600.87 | Salaries & reimbursements |
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.
Online banking authorisations to be carried out by Cllrs Kilcoyne and Trought.
c. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statement numbered 300 be approved and signed.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. No concerns raised.
20091. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
| Correspondence for consideration – items received in June 2020 | |
|---|---|
| British Heart Foundation | Lincolnshire Police |
| CALOR | Lincolnshire Resilience Forum |
| Co-op | NALC |
| E.ON | NKDC |
| Fire Service | Ordnance Survey |
| Grass cutting and further information | Parish Online |
| Grass Grantham Road | Power for People |
| Groundworks | Public Sector |
| Heath Road traffic | Recreation fence |
| LALC | Rural Services Network |
| Lincolnshire County Council | YMCA |
| Litter on Viking Way | Lincolnshire Funding Portal |
The clerk gave a verbal report on correspondence received. Correspondence received about grass cutting was deferred until the end of the meeting to be discussed in closed session because the nature of the discussion would likely disclose exempt information as defined in Part 1 of Schedule 12A of the Public Bodies Admission to Meetings Act 1960.
20092. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Environment committee – 15th June 2020– A verbal report was given.
ii. Finance & Policy committee – 16th June 2020 – A verbal report was given and a number of recommendations were made:
It was RESOLVED: To accept the recommendations for banking arrangements:
- that no changes would be made to Council’s bank account provider;
- that the bank mandate be altered from 3 signatories to 2 in line with Financial Regulations; and
- that non-signatory members be asked to provide details for the Co-operative Bank as trustees.
It was RESOLVED: That the recommendation to adopt the revised version of Financial Regulations be accepted.
It was RESOLVED: That the review of Standing Orders is accepted, no changes required.
It was RESOLVED: That the review of the Code of Conduct is accepted, no changes required.
It was RESOLVED: That the recommendation to hold CIL funding in a separate earmarked reserve is accepted.
iii. Amenities committee – 22nd June 2020 – A verbal report was given.
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – A verbal report was given.
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – No changes made.
d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –
| Date | Committee |
|---|---|
| Monday 17th August | Environment committee (if required) |
| Tuesday 18th August | Finance & Policy committee |
Following receipt of a planning application to revise the housing mix for the development off Westminster Drive/Canwick Avenue, it was agreed that all members would be summoned to a meeting of the Environment committee.
T1 Ash - fell; T2 Sycamore - crown lift 1m; reduce height 3m, crown thin 30%
29 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 20/0630/TPO | Received: Thu 21 May 2020 | Validated: Thu 21 May 2020 | Status: Registered
T1 Sycamore - crown lift to 5m, reduce lateral breadth on SSW canopy 4m, reduce lateral breadth on East canopy 4m, reduce height 5-6m, reduce lateral breadth on South canopy 3m, remove deadwood; T2 Sycamore - crown lift to 5m, reduce lateral breadth on SSW canopy 5m, reduce lateral breadth on East canopy 4m, reduce height 5-6m, reduce lateral breadth on South canopy 3m, remove deadwood; T3 Sycamore - fell
27 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 20/0626/TPO | Received: Thu 21 May 2020 | Validated: Thu 21 May 2020 | Status: Registered
T304 - Common Lime (Tilia x europaea) removal of the lowest limb growing towards the shed. Reduction in height by 4.5 meters and a spread reduction of 2 meters as well as a crown thin of epicormic growth around the inner crown of 2 meters from the main stem. This is to maintain the tree given its proximity to the property.
28 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 20/0408/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Registered
T306 Copper Beech (Fagus sylvatica purpurea) - Reduction in height by 5 meters and a spread reduction of 3 meters. Crown lift the first tier of branches from the ground, this consists of around 5 branches over the neighboring garden.
26 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 20/0409/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Registered
T302 Common Lime (Tilia x europaea) - Reduce in height by 4 meters and by 2m. Prune lateral limbs overhanging the neighbours property 28 Norfolk Crescent back to boundary. Crown thin inner canopy and main stem by removing epicormic growth 2m from main stem.
30 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 20/0410/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Registered
Erection of a garage extension.
22 Churchill Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2JX
Ref. No: 20/0625/HOUS | Received: Thu 21 May 2020 | Validated: Wed 03 Jun 2020 | Status: Registered
Planning applications for consideration at the Environment committee meeting on 13th July 2020
Proposed single storey rear extension.
10 Canterbury Road Bracebridge Heath Lincoln Lincolnshire LN4 2TD
Ref. No: 20/0700/HOUS | Received: Wed 03 Jun 2020 | Validated: Thu 11 Jun 2020 | Status: Registered
Erection of a garden shed (Retrospective).
1 Goddard Way Bracebridge Heath Lincoln Lincolnshire LN4 2FU
Ref. No: 19/1100/HOUS | Received: Fri 26 Jul 2019 | Validated: Mon 29 Jun 2020 | Status: Registered
Planning decisions received – June 2020
T302 Common Lime (Tilia x europaea) - Reduce in height by 4 meters and by 2m. Prune lateral limbs overhanging the neighbours property 28 Norfolk Crescent back to boundary. Crown thin inner canopy and main stem by removing epicormic growth 2m from main stem.
30 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 20/0410/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Application withdrawn
Erection of 2 storey side extension.
24 Gloucester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TB
Ref. No: 20/0344/HOUS | Received: Fri 13 Mar 2020 | Validated: Mon 16 Mar 2020 | Status: Approved
Single storey rear extension
33 Hillman Close Bracebridge Heath Lincoln Lincolnshire LN4 2QR
Ref. No: 20/0315/HOUS | Received: Mon 09 Mar 2020 | Validated: Tue 21 Apr 2020 | Status: Approved
20093. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – Verbal report given.
ii. Bracebridge Heath Cricket Club – Cllr Trought – Verbal report given.
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – No meeting.
iv. Heath U3A – Cllr Callan – Verbal report given.
v. St John the Evangelist Church – Cllr Kilcoyne – Verbal report given regarding revised opening times.
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – No meeting.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nil.
20094. TO CONSIDER CONTINUATION OF THE SCHEME FOR DELEGATED AUTHORITY - It was RESOLVED: That the scheme for delegated authority remains in place and is reviewed every 2 months as previously resolved.
20095. TO CONSIDER A SUMMER RECESS AND CONFIRM THE DATE OF THE NEXT MEETING– It was RESOLVED: That Council has a summer recess during August 2020, the date of the next meeting of Full Council being Tuesday 1st September 2020.
20096. TO CONSIDER COVID-19 RISK ASSESSMENTS FOR COMMUNITY FACILITIES – It was RESOLVED: That the risk assessment for the pavilion is accepted but the building is to remain closed until further notice. Decisions regarding reopening to be made under delegated authority.
It was RESOLVED: That the risk assessment for play parks and outdoor facilities be accepted and facilities be reopened with appropriate signage in place.
It was RESOLVED: That authority be given to the clerk to purchase permanent signage for facilities as required.
It was RESOLVED: That Council suspend Standing Order 3v, that the meeting will last no longer than 2 hours.
Cllr Barr gave apologies and left the meeting at 21:30.
A written report was provided regarding the reopening of the library. It was agreed that further information was needed and that delegated authority would be used to determine a schedule for reopening the facility.
20097. TO RECEIVE A REPORT AND CONSIDER RECOMMENDATIONS ON COMMUNITY SUPPORT DURING COVID-19 - It was RESOLVED: That day to day management of the group be passed to the clerk with immediate effect.
20098. TO CONSIDER THE SITING OF A TELECOMS MAST AT THE RECREATION GROUND – It was RESOLVED: That Council permits the siting of a telecoms mast at the recreation ground.
20099. TO CONSIDER THE LOCAL GOVERNMENT ASSOCIATION CONSULTATION ON A MODEL MEMBER CODE OF CONDUCT – It was agreed that members would submit individual responses to this consultation.
20100. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING - Nil
ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive), as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.
20101. TO CONSIDER THE REQUEST FOR ACQUISITION OF LAND AT THE RECREATION GROUND – It was RESOLVED: That the matter be referred back to NKDC for clarification.
There being no further business the meeting closed at 22:04
Signed___________________________Chairman 01 September 2020