June 2019

Minutes of a meeting of Finance & Policy committee held on 17th June 2019 in the Bracebridge Heath Community Library at 19:30

Present: Cllrs Adeyemi, Barr, Callan, Kilcoyne, Manders, Moran, Parr, Trought, Walker
In attendance: Mrs S Knowles, Clerk to Council 
No members of public were present

1. To elect a chairman of committee for civic year 2019-2020 – Cllr Parr was nominated for chairman of committee. Cllr Parr did not accept the nomination.
Cllr Manders was nominated for chairman of committee. This nomination was withdrawn. 
It was proposed, seconded and Resolved: That Cllr Moran be that elected as chairman of the committee for civic year 2019-2020. 8 in favour 0 opposed 1 abstention

2. To elect a vice-chairman of committee for civic year 2019-2020 – It was proposed, seconded and Resolved: That Cllr Parr be elected as vice-chairman of the committee for civic year 2019-2020. 8 in favour 0 opposed 1 abstention

3. To consider apologies for absence and note the reason where appropriate – It was proposed, seconded and Resolved: That apologies from Cllr Marden be accepted. Unanimous

4. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item-

• Cllr Trought: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Bracebridge Heath Cricket Club
• Cllr Mander: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Church of St John the Evangelist; St John’s Primary Academy

5. To confirm the minutes of the meeting held 15th April 2019- It was proposed, seconded and Resolved: That the minutes of the meeting of the Finance & General Purposes Committee held on 15th April 2019 be approved as a correct record and signed by the chairman. 6 in favour 0 opposed 3 abstentions

6. To consider parish council grant applications – 

• It was proposed, seconded and Resolved: That £500 be granted to St John’s Primary Academy. 8 in favour 0 opposed 1 abstention 

Cllr Adeyemi declared a non-pecuniary interest in matters relating to Bracebridge Heath Friendship Club at 20:57

• It was proposed, seconded and Resolved: That £250 be granted to Bracebridge Heath Friendship Club. 8 in favour 0 opposed 1 abstention
• An application from Bracebridge Heath Pre-school was discussed. It was agreed that the application did not meet the criteria set in the Grant Awarding Policy. The Pre-school would be invited to apply again in November 2019.
• It was proposed, seconded and Resolved: That in accordance with powers under sections 137 of the Local Government Act 1972, Council incur the following expenditure:   £250 be granted to the Church of St John the Evangelist. 7 in favour 0 opposed 2 abstentions
• It was proposed, seconded and Resolved: That £1200 be granted to the Bracebridge Heath Cricket Club Cricket Club 8 in favour 0 opposed 1 abstention
• An application from the 1st Waddington (RAF) Guides & Rangers was discussed. It was agreed that this application did not meet the criteria of the Grant Awarding Policy.

7. To consider a parish information sheet – It was proposed, seconded and Resolved: That the parish information sheet be published in August 2019. Unanimous
It was agreed to review the format of this information sheet later in the year.

8. To consider levels of insurance prior to policy renewal – It was proposed, seconded and Resolved: That levels of insurance cover remain the same. Insurance cover for buildings would be amended in line with any valuation reports. Unanimous

9. To consider policies for review
a) Subject Access Request procedure – It was proposed, seconded and Resolved: That Subject Access Request procedure v1.1 be approved and adopted by Council. Unanimous
b) Document Retention policy – It was proposed, seconded and Resolved: That the Document Retention policy v2.1 be approved and adopted by Council. Unanimous
c) Freedom of Information policy – It was proposed seconded and Resolved: That the Freedom of Information policy v1.0 be approved and adopted by Council. Unanimous
d) Councillor and Employee protocol – It was proposed, seconded and Resolved: That the Councillor and Employee protocol v1.1 be approved and adopted by Council. Unanimous
e) Standing Orders – This item was deferred until the next meeting.

10. To review the 2019-2020 budget – Committee reviewed the budget. No concerns raised.

11. Additional items for the meeting of the committee - Standing Orders

12. Items of a confidential nature to be debated in the absence of the press and public {As per the Public Bodies (Admission to Meetings Act) 1960} -
It was proposed, seconded and Resolved: That the press and public be excluded from the meeting for the consideration of agenda item 16 on the grounds that it involves the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act. Unanimous

Confidential committee session

13. To consider wayleaves and easements for Red Hall Farm Lane – A report was given on matters relating to Red Hall Farm Lane. It was proposed, seconded and Resolved: That the clerk to council begin proceedings in the small claims court for outstanding debts owed to council. Unanimous

There being no further business the chairman closed the meeting at 21: 53.
Signed_______________________________Chairman 19th August 2019