June 2020

Minutes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 2nd June 2020 at 19:30

Present:  Cllrs C Barr, C Broad, C Callan, L Hauton, J Kilcoyne, S Manders, V Marden, J Moran, D Parr (joined at 19:34), A Smith, K Trought and A Walker.

District Cllrs Burley and Cawrey were present                                                                           Clerk to Council, Mrs S Knowles was present

Two members of public were present

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey congratulated Cllr Moran on his election as chairman and thanked Cllr Kilcoyne for the many years of chairmanship.  Cllr Cawrey reported on Lincolnshire Fire and Rescue’s attendance at a fire in North Hykeham; the Lincolnshire Resilience Forum entering recovery phase and how it will continue to manage a structure of support for communities and businesses; continuation of the domestic abuse advice and support services; the opening of the Bloxholm Lane slip road on the new eastern bypass.

Q: Cllr Callan asked if there was any further correspondence about footpath repair works.

A: Cllr Cawrey had followed this up with highways officers. Officers reported that this work was ongoing in many communities in Lincolnshire and was a preventative measure to increase the lifespan of footways. Officers reported that no other complaints had been received from other areas of the county but agreed that communication with residents about repair works could be improved in the future. Residents had been concerned about the cost of this work and the priority it was given over other repairs needed but Cllr Cawrey explained that this was a separate budget to other schemes and had no bearing on the timescales or budgets for other repairs.

Cllr Parr joined the meeting at 19:34

Reports from North Kesteven District Councillors Burley, Cawrey & Moran – Cllr Cawrey reported on the work of NKDC in supporting businesses and residents suffering financial difficulty during this time and NKDCs work on how to deliver services safely in the future.   

Cllr Burley reported on an NKDC Planning committee meeting where the application for a livestock unit was refused and the next planning committee meeting would be held on 9th June 2020.

Cllr Moran reported on the News NK publication and nominations for community champions.

Q: Cllr Callan asked about the Housing and Economic Land Availability Assessment (HELAA) Report which was updated in March 2020 and whether there were any alterations.

A: Cllrs Burley, Cawrey and Moran declined to comment as the site assessments may be connected to future planning applications.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

A reminder was given to members about the need to submit to the monitoring officer at NKDC any changes to the content of their Register of Member Interest Forms.

20072. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – Nil

Cllr Moran left the meeting at 19:53 and returned at 19:54

20073. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

20074. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 5th MAY 2020 - It was RESOLVED: That the minutes of the meeting held on 5th May 2020 be approved and signed as a true record by the chairman.

20075. TO CONSIDER FINANCIAL MATTERS 

a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.

It was RESOLVED: That Council approve the payment of accounts.

Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.

Online banking authorisations to be carried out by Cllrs Adeyemi and Manders.

c.  REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 298 and 299 be approved and signed by Cllrs Broad and Marden respectively at the earliest opportunity.

d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. No concerns raised.

20076. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS 

It was reported that correspondence received about grass cutting would be responded to.

Correspondence regarding the Woollen Woodlands event would be referred to Finance & Policy committee.

Correspondence was received from Banks Long regarding the sale of the former Police Station stating that Council had not been successful in its bid. The clerk to council would follow up and request further information about the successful bidder.

Cllr Walker gave apologies and left the meeting at 20:07

20077. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES        

a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

1. Environment committee – 18th May 2020 – A verbal report was given. The report was accepted.
2. Neighbourhood Plan sub-committee – 19th May 2020 – A verbal report was given. The report was accepted.
3. Executive sub-committee – 21st May 2020 – A verbal report was given and four recommendations were made to Council

It was RESOLVED: That homeworking allowances for the clerk to council be increased to the non-taxable amount of £6 per week in line with HMRC guidance.

It was RESOLVED: That homeworking allowances of £6 per week (non-taxable) be provided to all other members of staff when this becomes appropriate.

It was RESOLVED: That Cllr Walker be appointed as an additional member of the Executive sub-committee, representing the Environment committee.

It was RESOLVED: That Council adopt the risk assessment (subject to the recommended changes) and carry out the actions required.

b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – A verbal report was given. No decisions made using delegated authority apart from reopening of tennis courts and the MUGA.

c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – No changes made.

d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –

Planning applications discussed at the Environment committee meeting on 18th May 2020

Erection of side extension to existing building for class use B1 and B8 

Unit 6 The Old Brickyard Brant Road Waddington Lincoln Lincolnshire LN5 9AD

Ref. No: 20/0383/FUL | Received: Fri 20 Mar 2020 | Validated: Mon 20 Apr 2020 | Status: Registered

Single storey rear extension 

33 Hillman Close Bracebridge Heath Lincoln Lincolnshire LN4 2QR

Ref. No: 20/0315/HOUS | Received: Mon 09 Mar 2020 | Validated: Tue 21 Apr 2020 | Status: Registered

Planning applications for consideration at the next Environment committee meeting

T1 Ash - fell; T2 Sycamore - crown lift 1m; reduce height 3m, crown thin 30% 

29 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW

Ref. No: 20/0630/TPO | Received: Thu 21 May 2020 | Validated: Thu 21 May 2020 | Status: Registered

T1 Sycamore - crown lift to 5m, reduce lateral breadth on SSW canopy 4m, reduce lateral breadth on East canopy 4m, reduce height 5-6m, reduce lateral breadth on South canopy 3m, remove deadwood; T2 Sycamore - crown lift to 5m, reduce lateral breadth on SSW canopy 5m, reduce lateral breadth on East canopy 4m, reduce height 5-6m, reduce lateral breadth on South canopy 3m, remove deadwood; T3 Sycamore - fell 

27 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW

Ref. No: 20/0626/TPO | Received: Thu 21 May 2020 | Validated: Thu 21 May 2020 | Status: Registered

T304 - Common Lime (Tilia x europaea) removal of the lowest limb growing towards the shed. Reduction in height by 4.5 meters and a spread reduction of 2 meters as well as a crown thin of epicormic growth around the inner crown of 2 meters from the main stem. This is to maintain the tree given its proximity to the property. 

28 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST

Ref. No: 20/0408/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Registered

T306 Copper Beech (Fagus sylvatica purpurea) - Reduction in height by 5 meters and a spread reduction of 3 meters. Crown lift the first tier of branches from the ground, this consists of around 5 branches over the neighboring garden. 

26 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST

Ref. No: 20/0409/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Registered

T302 Common Lime (Tilia x europaea) - Reduce in height by 4 meters and by 2m. Prune lateral limbs overhanging the neighbours property 28 Norfolk Crescent back to boundary. Crown thin inner canopy and main stem by removing epicormic growth 2m from main stem. 

30 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST

Ref. No: 20/0410/TPO | Received: Tue 24 Mar 2020 | Validated: Thu 21 May 2020 | Status: Registered

Planning decisions received – May 2020

Application to Vary Condition 8 (Increase maximum number of children allowed from 40 to 55) and condition 10 ( change opening time from 07:45 to 07:15) attached to application 10/0676/FUL Change of use to Day Nursery, extension to rear and on site car parking.

91 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2PZ

Ref. No: 20/0296/VARCON | Received: Wed 04 Mar 2020 | Validated: Fri 13 Mar 2020 | Status: Decided

20078. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

1. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting but correspondence received requesting a new allotment plan and management of recently vacated plots.
2. Bracebridge Heath Cricket Club – Cllr Trought – Verbal report given.
3. Bracebridge Heath Neighbourhood Watch – Cllr Smith – No meeting.  
4. Heath U3A – Cllr Callan – Nothing to report.  
5. St John the Evangelist Church – Cllr Kilcoyne – Nothing to report
6. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – Nil – not present.
7. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
8. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.  

20079. TO CONSIDER THE REPORT OF THE INTERNAL AUDITOR FOR THE FINANCIAL YEAR ENDED 31ST MARCH 2020 - It was RESOLVED: That the report of the Internal Auditor for the financial year ended 31st March 2020 be accepted, no action required.

20080. TO CONSIDER PARISH COUNCIL ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31ST MARCH 2020– It was RESOLVED: That the accounts for the financial year ended 31st March 2020 be approved, accepted and signed by the chairman.

20081. TO CONSIDER APPROVAL OF THE 2019/2020 ANNUAL RETURN – ANNUAL GOVERNANCE STATEMENT – It was RESOLVED: That the Annual Governance Statement of the Annual Return for the financial year ended 31st March 2020 be approved, accepted and signed by the chairman.

20082. TO CONSIDER APPROVAL OF THE 2019/2020 ANNUAL RETURN – ACCOUNTING STATEMENTS – It was RESOLVED: That the 2019-2020 Annual Return Accounting Statements be approved, accepted and signed by the chairman.

Thanks were given to the clerk for completing the annual return within the usual timescales.

20083. TO RECEIVE AN UPDATE ON COMMUNITY SUPPORT DURING COVID-19 - A written report was circulated prior to the meeting and a verbal report was given by Cllr Marden.

20084. TO CONSIDER THE SITING OF A TELECOMS MAST AT THE RECREATION GROUND – It was agreed that additional information be sought and the matter be discussed at the next meeting of Council.

20085. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Local community awards.

ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive), as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Members of the public left the meeting at 21:18

20086. TO CONSIDER THE REQUEST FOR ACQUISITION OF LAND AT THE RECREATION GROUND – It was agreed that the clerk to council would liaise with NKDC regarding the suggested offer. Acceptance of any formal offers to be discussed at a future meeting of Council.

There being no further business the meeting closed at 21:26

Signed___________________________Chairman                                                                                  07 July 2020