March 2020

Minutes - Full Council - 3rd March 2020

Minutes of a meeting of Bracebridge Heath Parish Council held on 3rd March 2020 in Bracebridge Heath Village Hall at 19:50

Present:   Cllrs J Kilcoyne (Chairman), F Adeyemi, C Barr, C Callan, L Hauton, S Manders, V Marden, J Moran, D Parr, A Smith, K Trought.
No members of public were present 
Clerk to Council, Mrs S Knowles and Assistant Clerk to Council, Mrs R Fraser were present

PUBLIC COUNCIL SESSION

20034. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE - It was RESOLVED: That apologies for absence from Cllr Walker be accepted.
It was RESOLVED: That apologies for absence from Cllr Broad be accepted.

20035. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

20036. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –
Cllr Barr: Disclosable pecuniary interest in matters relating to payments for approval

20037. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 4th FEBRUARY 2020 - It was RESOLVED: That the minutes of the meeting held on 4th February 2020 be approved and signed as a true record by the chairman.

20038. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

  • 15/02/2020 DDR E-ON £754.62 Street lighting electricity
  • 28/02/2020 DDR Elliot Group £48.00 Container hire
  • 02/03/2020 DDR Vodafone £44.65 Staff mobiles

b. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.
It was RESOLVED: That Council approve the payment of the accounts.

  • 04/03/2020 BACS B&B Tree Specialists £1380.00 Supply & planting of trees
  • 04/03/2020 BACS Redacted £170.21 VE Day event reimbursements
  • 04/03/2020 BACS E-ON £56.32 Street lighting repairs
  • 04/03/2020 BACS J H Walter £840.00 Insurance valuations
  • 04/03/2020 BACS Lincolnshire Association of Local Councils £933.17 LALC membership 2020/2021 & training
  • 04/03/2020 BACS Name Badges International £13.51 Councillor identification
  • 04/03/2020 BACS Patchwork Audio £170.00 Deposit for VE Day event sound engineer
  • 04/03/2020 BACS Savills UK Ltd Client Receipts Account £0.50 Easement – water supply
  • 04/03/2020 BACS Shell UK Ltd £2.40 Fuel - caretaker
  • 04/03/2020 BACS SLCC £350.00 Clerk’s CiLCA qualification
  • 04/03/2020 BACS Tiger Hire UK £162.00 VE Day deposit for marquee
  • 04/03/2020 BACS Viking Direct £44.87 Office supplies
  • 31/03/2020 BACS HMRC £588.91 Tax & NI month 12
  • 31/03/2020 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 31/03/2020 BACS Salaries & reimbursements £3512.93 Salaries & reimbursements

c. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 292 and 293 be approved and signed by Cllrs Barr and Hauton respectively.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. No concerns raised.

20039. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – 

  • Best Kept Village competition 
  • Burial ground wall - damages 
  • Came & Company 
  • Community Lincs 
  • E.ON 
  • Highways News 
  • LALC 
  • Lincoln Transport Strategy 
  • Lincolnshire Funding Portal
  • Living Wage Foundation
  • NALC
  • Parish and Town Council Update
  • Red Hall Farm Lane
  • Request for information
  • Rural Services Network
  • VE Day celebrations

District Councillors Burley and Moran arrived at the meeting at 20:01.

Council considered correspondence regarding the condition of the wall surrounding the burial ground. Given the urgent nature, it was agreed that the Environment committee would consider quotations for repair of the burial ground wall at the next meeting of the committee on 16th March 2020.
It was RESOLVED: That authority be given to the Environment committee to waive financial regulation 12.1h and consider a single quotation if necessary.
It was RESOLVED: That authority be given to the Environment committee to waive financial regulation 5.1 to consider and accept quotations in excess of £5000 if necessary.

Members discussed correspondence from a resident on Red Hall Farm Lane. It was agreed that the matter be reported to the police and the clerk would monitor the situation.
Correspondence regarding the termination of the Lincolnshire Best Kept Village competition was noted.
It was agreed that the idea of a friendship bench be included on the agenda for the Environment committee.

20040. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE, AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Environment committee – 17th February 2020 – A verbal report was given.
ii. Finance & Policy committee – 19th February 2020 – A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES –

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS

  1. Monday 16th March – Neighbourhood Plan sub-committee
  2. Monday 16th March - Environment committee
  3. Monday 23rd March – Amenities committee
  4. Monday 20th April – Environment committee
  5. Monday 20th April – Finance & Policy committee

Planning applications discussed at the Environment committee meeting on 17th February 2020

Ref. No: 20/0057/OUT Land Off Sleaford Road Bracebridge Heath Lincoln
Outline planning application with all matters reserved except for means of access, for residential development (Use Class C3) of up to 1,156 dwellings, up to 2.6ha employment use development (Use Class C2) including an ancillary retail unit of up to 500 sq. m (Use Classes A1, A2, A3, A4, B1, D1 and D2), a two-form entry primary school (Use Class D1), engineering and site works, landscaping, drainage, and other associated infrastructure. 
Received: Tue 21 Jan 2020 Validated: Tue 21 Jan 2020 Status: Registered
(Consultation extension given to 13th March 2020)

Planning decisions received – February 2020
Ref. No: 19/1734/FUL Unit 6 The Old Brickyard Brant Road Waddington Lincoln Lincolnshire LN5 9AD
Change of use application to change 'Unit 2' into B2 use class (MOT Testing Station).
Received: Fri 13 Dec 2019 Validated: Tue 17 Dec 2019 Status: Approved

Ref. No: 19/1643/HOUS 3 Lichfield Road Bracebridge Heath Lincoln Lincolnshire LN4 2SS 
Erection of detached cabin annex to be used as ancillary accommodation
Received: Tue 26 Nov 2019 Validated: Mon 30 Dec 2019 Status: Approved

Ref. No: 19/0951/HOUS 8 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Erection of shed (Retrospective)
Received: Mon 08 Jul 2019 Validated: Thu 09 Jan 2020 Status: Approved

Planning applications for discussion on 16th March 2020
Ref. No: 20/0207/HOUS 12 Lichfield Road Bracebridge Heath Lincoln Lincolnshire LN4 2SS
Demolition of conservatory and erection of single storey rear extension and front porch extension.
Received: Mon 17 Feb 2020 Validated: Mon 17 Feb 2020 Status: Registered
Consultation extension granted

Ref. No: 20/0161/HOUS Sleepy Hollow 3 Dorothy Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2NE                                                                                                                                                            Erection of a single storey rear extension.
Received: Mon 10 Feb 2020 Validated: Fri 14 Feb 2020 Status: Registered
Consultation extension granted

Ref. No: 20/0175/TPO 42 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
T1 Beech - crown lift to 3m and remove dead wood, repair damaged limb to northern side at 7m; T2 Sycamore - crown lift to 3m, repair damaged limb on northern side at 11m, epicormic growth removal
Received: Wed 12 Feb 2020 Validated: Wed 12 Feb 2020 Status: Awaiting decision
Consultation extension granted

Ref. No: 20/0037/FUL 72 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2PZ
Demolition of existing garage and storage building and change of use to incorporate the erection of single storey building for use as wedding dress storage and sales Received: Wed 15 Jan 2020 Validated: Thu 20 Feb 2020 Status: Registered

20041. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. TO CONSIDER TRAINING AND DEVELOPMENT NEEDS AND OPPORTUNITIES - Council agreed to carry out a skills audit. All documents to be returned to Cllr Manders by 31st March 2020 to be considered by the Finance & Policy committee.
It was RESOLVED: That Council subscribe to LALC’s Annual Training Scheme.

b. TO RECEIVE REPORTS ON TRAINING AND DEVELOPMENT ATTENDED OR COMPLETED – Cllr Callan gave a verbal report on training for planning applications. Cllr Moran gave a verbal report on training attended including Prevent /safeguarding training, Chairman and Clerk and employment law.

20042. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

  1. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting.
  2. Bracebridge Heath Cricket Club – Cllr Trought – No meeting.
  3. Bracebridge Heath Neighbourhood Watch – Cllr Smith – No meeting.
  4. Heath U3A – Cllr Callan – Verbal report given.
  5. St John the Evangelist Church – Cllr Kilcoyne – Nothing to report.
  6. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – A verbal report was given.   Clllr Moran declared a non-pecuniary interest in matters relating to the Village Hall Management Committee at 20:29.
  7. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
  8. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nothing to report.

20043. TO CONSIDER VE DAY 2020 – It was RESOLVED: That St John Ambulance be contracted to provide event first aid cover on 8th May 2020.
It was agreed that risk registers and assessments for the event be considered by the Environment committee on 16th March.

20044. TO CONSIDER COUNCIL’S RISK REGISTER– It was RESOLVED: That Council approve and adopt the Risk Register v1.0.

20045. TO CONSIDER COUNCIL’S COMMITTEE STRUCTURE – A discussion was held. The item would be considered again at the next meeting of Council.

20046. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Committee structure.

There being no further business the meeting closed at 21:30
Signed___________________________Chairman 05 May 2020