May 2022

Annual Meeting of Bracebridge Heath Parish Council

Tuesday 17th May 2022, 7pm

Pavilion, Recreation Ground, Bath Road

Please note this is a public meeting which may be filmed, recorded and published.

The business to be transacted at the meeting will be as follows: -

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor Cawrey

Reports from North Kesteven District Councillors Burley, Cawrey & Moran

Questions or points raised by residents and members of the public

COUNCIL SESSION

Members’ code of conduct – members are reminded to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms. 

1. To elect a chairman of the council

2. To decide when the chairman’s declaration of acceptance of office shall be received.

3. To elect a vice-chairman of the council

4. To receive apologies and accept valid reasons for absence. 

5. Declarations of interest

a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct

b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders.

6. To review delegation arrangements to committees, sub-committees, staff and other local authorities including dissolution of committees as required

7. To appoint new committees in accordance with standing order 4

8. To review and adopt terms of reference for committees

9. To review membership of council standing and sub-committees

10. To appoint a chairman and vice-chairman of standing committees

11. To permit any sub-committees to appoint a chairman and vice-chairman at their first meeting of the civic year

12. To review administrators for the Bracebridge Heath Parish Council Facebook groups and page

13. To make arrangements for review of:

• standing orders and financial regulations;
• arrangements for working with other local authorities, not-for-profit bodies and businesses;
• inventory of land and other assets;
• insurance;
• subscriptions to other bodies;
• complaints policy;
• policies, procedures and practices relating to freedom of information and data protection legislation;
• policy for dealing with the press and media;
• employment policies and procedures; and
• expenditure incurred under s137 of the Local Government Act 1972.

14. To review Council appointments to other organisations

15. To confirm the minutes of the previous meeting – 5th April 2022

16. Finances

a. To receive the clerk’s report on payments between meetings

b. To review and consider payment of accounts

c. To review and consider approval of bank reconciliations

d. To review budget, income and expenditure

17. To receive the clerks report on correspondence received and consider any recommendations

18. To receive a report and where necessary, adopt the resolutions from within the minutes of the following committee and sub-committee meetings

i. Environment committee – 19th April 2022

ii. Executive sub-committee – 5th May 2022

19. To receive and accept a report on decisions made using delegated authority

20. Planning

a. To consider planning applications received since the last meeting of the council

b. To receive a report on planning decisions

21. To consider the report of the internal auditor for the financial year ended 31st March 2022

22. To consider parish council accounts for the financial year ended 31st March 2022

23. To consider approval of the 2021/2022 Annual Return – Annual Governance Statement

24. To consider approval of the 2021/2022 Annual Return – Accounting Statements

25. To consider arrangements and set a timetable for co-option to vacancies

26. To confirm a calendar for Council and committee meetings for the civic year 2022/23

27. To consider upgrading a faulty street on Johnson Drive with an LED lantern

28. To agree a new contract for street lighting electricity

29. To consider an opportunity to acquire land at Rochester Close

30. To receive an update on the Bracebridge Heath Village Hall and consider any actions required

31. To consider items for inclusion on the agenda for the next meeting

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)

32. To consider a quote for cleaning play park equipment

33. To consider legal matters relating to Red Hall Farm Lane

Clerk to Council, Mrs S Knowles - Bracebridge Heath Parish Council                               10th May 2022