May 2023

Full Council Meeting

Tuesday 16th May 2023, 19:00

Pavilion, Recreation Ground, Bath Road

The business to be transacted at the meeting will be as follows: -

Chairman’s welcome and announcements

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor, Cllr Cawrey

Reports from North Kesteven District Councillors, Cllrs Burley and Cawrey

Questions or points raised by residents and members of the public

COUNCIL SESSION

Code of conduct reminders

Nolan Principles

Members are reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty and leadership.

Register of interests

Members are reminded to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

1. To elect a chairman of the council

2. To elect a vice-chairman of the council

3. To decide when any declarations of acceptance of office which have not been received as provided by law shall be received

4. To receive apologies and accept valid reasons for absence

5.Declarations of interest

a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct

b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders.

6. To confirm the minutes of the previous meeting – 4th April 2023

7. To fill any vacancies left unfilled at the election by reason of insufficient nominations

8. Delegation arrangements and committees

a. To review delegation arrangements to committees, sub-committees, staff and other local authorities

b. To appoint any new committees in accordance with Standing Order 4

c. To review and adopt terms of reference for existing committees

d. To review membership of existing committees

e. To appoint a chairman and vice chairman of standing committees

9. To review or confirm arrangements for review of:

a. Standing orders and financial regulations;

b. Complaints policy

c. Policies, procedures and practices relating to freedom of information and data protection legislation

d. Policy for dealing with the press and media

e. Employment policies and procedures;

f. The council’s meeting calendar;

g. Inventory of land and other assets

h. Insurance

i. Subscriptions to other bodies

j. Expenditure incurred under s137 of the Local Government Act 1972

k. Arrangements for working with other local authorities not-for-profit bodies and businesses;

l. Social media administrators; and

m. Council representation or appointments to outside organisations.

10. Finances

a. To receive the clerk’s report on payments between meetings

b. To review and consider payment of accounts

c. To review and consider approval of bank reconciliations

d. To review budget, income and expenditure

e. To review and accept regular direct debits

f. To review the council’s bank mandate and signatories

11. To receive the clerks report on correspondence received and consider any recommendations

a. To consider correspondence relating to the boundary at the St John’s Hospital Cemetery and any actions required

12. To receive and accept a report on decisions made using delegated authority

13. Planning

a. To consider planning applications received since the last meeting of the council

b. To receive a report on planning decisions

14. To consider the report of the internal auditor for the financial year ended 31st March 2023

15. To consider parish council accounts for the financial year ended 31st March 2023

16. To consider approval of the 2022/2023 Annual Return – Section 1 - Annual Governance Statement

17. To consider approval of the 2022/2023 Annual Return – Section 2 - Accounting Statements

18. Bracebridge Heath Village Hall

a. To receive an update on progress of the project

b. To confirm the date and time for opening sealed tenders and to nominate two councillors to be present

19.To note receipt of the Co-operative Community Champion Funding and consider expenditure relating to litter management

20. To consider arrangements for Remembrance Sunday 2023

21. To consider items for inclusion on the agenda for the next meeting

Mrs S Knowles - Clerk to Council – Bracebridge Heath Parish Council                             9th May 2023