May 2024

Annual Meeting of the Parish Council

Tuesday 7th May 2024, 19:00

The Heath: Village Hall & Library, Red Hall Lane

The business to be transacted at the meeting will be as follows: -

Chairman’s welcome and announcements

COUNCIL SESSION

Code of conduct reminders

Nolan Principles

Members are reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty and leadership.

Register of interests

Members are reminded to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

1. To elect a chairman of the council

2. To elect a vice-chairman of the council

3. To decide when the declaration of acceptance of office for the chairman shall be received.

4. To receive apologies and accept valid reasons for absence

5. Declarations of interest

a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct

b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders.

6. To confirm the minutes of the previous meeting – 9th April 2024

7. Delegation arrangements and committees

a. To review delegation arrangements to committees, sub-committees, staff and other local authorities

b. To appoint any new committees in accordance with Standing Order 4

c. To review and adopt terms of reference for existing committees

d. To review membership of committees

e. To appoint a chairman and vice chairman of standing committees

8. To review or confirm arrangements for review of:

a. Standing orders and financial regulations

b. Complaints policy

c. Policies, procedures and practices relating to freedom of information and data protection legislation

d. Policy for dealing with the press and media

e. Employment policies and procedures

f. The council’s meeting calendar

g. Inventory of land and other assets

h. Insurance

i. Subscriptions to other bodies

j. Expenditure incurred under s137 of the Local Government Act 1972

k. Arrangements for working with other local authorities not-for-profit bodies and businesses

l. Social media administrators

m. Council representation or appointments to outside organisations

9. Finance and governance

a. To receive the clerk’s report on payments between meetings

b. To review and consider payment of accounts

c. To review and consider approval of bank reconciliations

d. To review budget, income and expenditure

e. To review and accept regular direct debits

f. To review the council’s bank mandate and signatories

10. To receive the clerks report on correspondence received and consider any recommendations

11. To receive and accept a report on decisions made using delegated authority

12. Planning

a. To consider planning applications received since the last meeting of the council

b. To receive a report on planning decisions

13. To consider the report of the internal auditor for the financial year ended 31st March 2024

14. To consider parish council accounts for the financial year ended 31st March 2024

15. To consider approval of the 2023/2024 Annual Governance and Accountability Return – Section 1 - Annual Governance Statement

16. To consider approval of the 2023/2024 Annual Governance and Accountability Return – Section 2 - Accounting Statements

17. To consider arrangements for Remembrance Sunday 2024 and donation to the Royal British Legion for the poppy wreath

18. To confirm the match funding for the North Kesteven Rural Prosperity Fund application

19. To consider the council’s statutory biodiversity duty and any actions

20. To consider expenditure of the Wombles’ Co-op Community Champion grant

21. To consider items for inclusion on the agenda for the next meeting

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960

22. To consider quotes for play area inspections

23. To receive an update on the recovery of unspent funds held by the Bracebridge Heath Bowls Club

Mrs S Knowles - Clerk to Council – Bracebridge Heath Parish Council                             30th April 2024