October 2025

Minutes of a meeting of the Personnel committee held on 31st October 2025, 1.30pm at The Heath: Village Hall & Library

Present: Cllrs Broad, Callan, Emes, Manders and Trought

In attendance: Clerk to Council, Mrs S Knowles                                                                            No members of public were present.

1. To receive apologies and accept valid reasons for absence– Nil

2. Declarations of interest

a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct – Nil

b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders – Nil

3. To confirm the minutes of the previous meeting – 2nd July 2025 It was RESOLVED: That the minutes be accepted and signed by the Chairman.

4. To consider policies and procedures for review

a. Absence policy – It was RESOLVED: That subject to the changes outlined (reference to the Chairman of the Personnel committee and withdrawn committees), the Absence policy v2.2 be adopted.

b. Councillor Employee protocol – It was RESOLVED: That the Councillor Employee protocol v1.4 be adopted.

c. Employer discretion Statement – It was RESOLVED: That the employer Discretion Statement (pensions) v1.1 be adopted.

d. Equality policy – It was RESOLVED: That the Equality policy v1.5 be adopted.

e. Training Policy – It was RESOLVED: That subject to the changes outlined (removal of LCAS award scheme, the Training policy v2.3 be adopted.

f. Induction pack for councillors – It was RESOLVED: That subject to minor changes (reference to Dropbox and withdrawn committees), the Induction pack for councillors (Oct 2025) be adopted.

g. Member Role Profile – It was RESOLVED: That the document was no longer required and it be withdrawn.

The agenda items were considered in a different order to that prescribed on the agenda and as such are minuted in the order they were considered.

5. To make arrangements for the clerks’ appraisal – It was RESOLVED: That Cllr Emes and Broad be nominated to carry out the clerk’s appraisal.

6. To set dates for future meetings following completion of probationary periods – It was RESOLVED: That a meeting date in mid- January would be set for the committee to consider probationary periods for two employees.

7. Items for the agenda of the next committee meeting – Budget, employee contracts

Items of a confidential nature to be debated in the absence of the press and public, under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.

8. To consider other staffing matters - It was RESOLVED: That timesheet and TOIL guidance be issued to all employees as detailed in the confidential report.

There being no further business the chairman closed the meeting at 14:57

Signed_______________________________Chairman