Appendix A - Consultation events
| DATE | EVENT | PURPOSE | OUTCOME |
| Began May 2017, published monthly Ongoing |
Regular written report and update published in Heathcliff View. | To raise awareness and to encourage all residents to attend the monthly meetings. | Regular communication with the whole village giving updates and progress reports. |
| Began May 2017, published monthly Ongoing |
Regular written report and update published in The Parish News. | To raise awareness and to encourage all residents to attend the monthly meetings. | Regular communication with the whole village giving updates and progress reports. |
| Began May 2017 Ongoing |
Neighbourhood Plan sub-committee Meetings. | To discuss and began formulation of the Neighbourhood Plan. Each date and agenda published and all residents invited. | Open meetings to enable residents to come along and have their say. |
| 15.07.17 | Facebook group created. | To raise awareness and give facility for comments by residents. Information given ‘What is a Neighbourhood Plan?’ |
Page visited 146 times on first day. All comments are noted for inclusion and consideration into the Vision for the plan and archived. |
| Began 16.12.17 ongoing every third Saturday of the month to present | Presence at monthly coffee mornings at St John the Evangelist Church. Display and at least two members of Neighbourhood Plan sub-committee to answer questions. |
To raise awareness and be available to residents to answer questions and record comments. | All comments on post it notes recorded and archived, for inclusion and consideration for the Vision of the Plan. |
| July 2017 | Competition for pupils of St John’s Primary Academy to design a mascot for the NP. | To raise awareness among the younger people in the village and allow for their input. | Excellent response. Top three chosen on 28th July |
| 29.07.17 | Informal online poll on Facebook group | To allow residents to have their say in what they would like to see in the village | 53 responses. 147 visited the group. |
| 17.09.17 | Began photograph competition. |
To raise awareness and encourage residents to go out and about to take photographs. |
All photographs uploaded on Facebook group and all members of the group allowed to comment and vote on their favourite. |
| 02.10.17 | Cllrs Donaldson and Trought invited to St John’s Primary Academy full school assembly to give a presentation about what a Neighbourhood Plan is and also give results and prizes for the logo/mascot competition. | To encourage younger villagers to think about their village and talk about it at home. |
Councillors and school staff reported back that the pupils were very receptive and interested. The winners were delighted with their prizes. |
| 12.10.17 22.10.17 27.10.17 12.11.17 |
‘How well do you know your village?’ just for fun quizzes on Facebook. | To raise awareness and encourage residents to really look at their village and talk about it at home. | Many took part and it generated some lively discussions about days gone by and what was needed for the future |
| 18.11.17 |
St John’s Primary Academy Christmas fête Display of old photos of village, maps and free competition ‘How well do you know your village?’ |
To raise awareness and for committee members to be available to answer questions and make comments | Great footfall (several hundred) All comments on post it notes recorded and archived by the Parish Clerk. Prize given for competition |
| 22.11.17 | Bracebridge Heath painted stone ‘Bees’ hidden round the village. | To raise awareness and encourage residents out and about to look for them. | May people took part and prizes were awarded for finding the special Queen Bee. |
| 23.11.17 | Cllr Trought interviewed on BBC Radio Lincolnshire William Wright Show about the bee’s | To raise awareness and reach residents who may not have access to social media. | Many residents heard it and stopped members of the Neighbourhood Plan sub-committee to say so and give comments. |
| December 2017 | Photo competition winner announced on Facebook group | Raising awareness | As a prize the photo was enlarged, framed and displayed in the Community Library |
| March 2018 | Village questionnaire in Heathcliff View delivered to every household in the village. | To enable residents, young people and local businesses to make comments and have their say about the future of the village. | Completed questionnaires returned to Community Lincs for analysis. Report written. |
| March 2018 | Survey Monkey live online. | Questionnaire as above for those who prefer to answer online. | |
| 30.06.18 | St John’s Primary Academy School summer fête. | To raise awareness and allow all residents to engage with committee members, look at the display of photos, maps and take part in the free competition. |
Great footfall (several hundred) Many questions raised and discussed. All comments written on post it notes recorded and archived. |
| 13.08.18 | St John the Evangelist summer fête. | To raise awareness and allow all residents to engage with committee members, look at the display of photos, maps. | Attendance was good Majority of whom had the opportunity to stop and look at the display. Neighbourhood Plan sub-committee members there to discuss Neighbourhood Plan and answer any questions. |
| 15.09.18 | Vision event at Village Hall. | Consultation with parishioners on the questionnaire results and vision for the Neighbourhood Plan. Refreshments served by St John’s church. | Attendance between 150 and 200 people Postcards filled in on what parishioners saw as their vision for 2036. |
| 24.11.18 | St John’s Primary Academy Christmas fête. | To raise awareness and allow all residents to engage with committee members, look at the display of photos, vision and objective statements, green infrastructure and green open spaces proposals, and take part in the free competition. | Attendance at fair well over 500 people. Majority of whom had the opportunity to stop and look at the display. From 11am till 3pm the NP members were busy talking to the public. 21. |
| 22.6.19 | St. John’s Primary Academy School summer fête. | To raise awareness and allow all residents to engage with committee members, look at the display of photos, Non-designated buildings, green infrastructure and green open spaces proposals, and take part in the free competition. | Attendance at fair well over 500 people. Majority of whom had the opportunity to stop and look at the display. From 11am till 3pm the NP members were busy talking to the public. 22. |
| 17.8.19 | St John the Evangelist Church fête. | NP Members available to talk about the Neighbourhood Plan. Along with a display of parts of the NP. | Awareness raising with regard to how far the NP had progressed. |
| 7.9.19 | Showcase Village Hall | Neighbourhood Plan sub-committee members available to talk about the Neighbourhood Plan. Along with a display of draft policies and heritage assets | Updated parishioners on progress and policies. |
| 14.9.19 | Showcase Pavilion | NP Members available to talk about the Neighbourhood Plan. Along with a display of draft policies and heritage assets | Updated parishioners on progress and policies. |
| 23.11.19 | St. John’s Primary Academy School Christmas fête. | NP Members available to talk about the Neighbourhood Plan. Along with a display of updated draft policies | Updated parishioners on progress and policies. |
| 22/1/2020 – 8/3/2020 | Regulation 14 Pre-Consultation | Consultation with statutory consultee and Bracebridge Heath Parishioners on draft Neighbourhood Plan Various activities/consultations and comment sheet | Comments received noted and used to inform any changes or confirm polices within the Neighbourhood Plan. |