August 2023

Minutes of a meeting of Bracebridge Heath Parish Council held at the Bracebridge Heath Community Hub and Library on 1st August 2023 at 7pm

Present: Councillors C Barr, C Broad, C Callan, S Manders, J Moran, V Marden and K Trought

In attendance: Clerk to Council, Mrs S Knowles and Deputy Clerk to Council, Mrs R Fraser

One member of the public was in attendance.

The chairman welcomed everyone to the meeting.

COUNCIL SESSION  

Code of conduct reminders

Nolan Principles

Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty & leadership.

Register of interests

The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

23111. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE - It was RESOLVED: That apologies for absence be accepted from Cllr Stone.

23112. DECLARATIONS OF INTEREST

a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT –Nil

b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil

23113. TO CONFIRM THE MINUTES OF THE PREVIOUS MEETING – 4TH JULY 2023 - It was RESOLVED: That the minutes of the meeting held on 4th July 2023 be approved and signed as a true record by the chairman.

23114. TO RECEIVE AND NOTE UPDATES ON THE VILLAGE HALL PROJECT

a.  RECEIPT OF CORRESPONDENCE FROM HMRC CONFIRMING REGISTRATION FOR VAT AND THE NOTICE TO MAKE AN OPTION TO TAX - Council noted the correspondence dated 05.07.2023 from HMRC confirming registration for VAT and the notice to make an option to tax

b. SUBMISSION OF GRANT APPLICATIONS USING DELEGATED AUTHORITY - Council note the submission of the following grant applications using delegated authority: National Lottery Awards for All,  Lincolnshire Cooperative Community Champions, and Screwfix Foundation

The Clerks were thanked for their ongoing efforts to secure grants to help offset some of the project costs

c. RECEIPT OF THE CONSTRUCTION PHASE PLAN AND INSURANCE CERTIFICATES FROM CLARKE GROUP CONSTRUCTION LTD – noted.

d. PRE-START MEETING NOTES - 13TH JULY 2023 - noted.

e. RECEIPT OF PRE-CONSTRUCTION INFORMATION PRODUCED BY THE COUNCIL’S APPOINTED CDM CONSULTANT – noted.

f. RECEIPT OF THE ELECTRICAL, LIGHTING, FIRE ALARM AND CONTAINMENT LAYOUTS – noted.

g. DETAILS OF A QUOTE FROM FG LIBRARY & LEARNING FOR LIBRARY FURNITURE TO BE USED FOR BUDGETING PURPOSES – Quote and report noted. Finalised quote to be provided at a future meeting of the council for decision.

h. OTHER VERBAL OR WRITTEN UPDATES – A verbal update was given on individual elements of the project.

23115. TO CONSIDER TERMS OF BORROWING AND A LOAN AGREEMENT - It was RESOLVED: That the council resolves to accept the loan agreement with North Kesteven District Council borrowing £500,000 in accordance with the details provided at minute 23010c (January 2023).

23116. TO CONSIDER ADOPTION OF AN ADDENDUM TO THE ORDINARY SCHEME OF DELEGATION (VILLAGE HALL REFURBISHMENT) - It was RESOLVED: That the addendum to the Ordinary Scheme of Delegation (village hall refurbishment) version 1.0 be adopted.

23117. TO CONSIDER THE JCT MINOR WORKS CONTRACT AND AUTHORISE OFFICERS TO SIGN ON BEHALF OF THE COUNCIL – It was RESOLVED: That the draft JCT Minor Works contract is approved and officers are authorised to sign on behalf of Council.

23118. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Co-option, the Village Hall and any other items to be emailed to the Clerk.

There being no further business, the meeting closed at 19.21

Signed___________________________Chairman                                                                                                                                5th September 2023