February 2021

Minutes - Full Council - 02 February 2021

Minutes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 2nd February 2021
Present: Cllrs F Adeyemi, C Barr, C Broad, C Callan, L Hauton, J Kilcoyne, S Manders, V Marden, J Moran, A Smith, K Trought and A Walker
In attendance: County and District Cllr Cawrey; District Cllr Burley; Clerk to Council, Mrs S Knowles.
No members of public were present.
 
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the COVID-19 vaccination centres across the county and transport available to help access the centres; pilot to carry out testing for County Council employees; a good report for Lincolnshire Fire and Rescue from Her Majesty’s Inspectorate in relation to the response to Covid-19; County Council’s commitment to be net carbon zero by 2050; £12m available to help companies who haven’t qualified for a support grant.
 
Cllr Callan asked whether there was news on the completion of the cycleway on the Eastern Bypass.
Cllr Cawrey reported that there was no update.
 
Reports from North Kesteven District Councillors Burley, Cawrey & Moran
Cllr Cawrey reported that there was little to update this month and asked for any questions.
Cllr Moran – Nothing further to report.
 
Cllr Callan asked whether there is a timeframe for approval of the South East Quadrant development.
Cllr Cawrey reported that this was expected soon.
 
Cllr Barr asked whether the interruptions to waste collections in other areas of the county would affect NKDC
Cllr Cawrey – not expected to.
 
Questions / Points raised by residents / members of the public – Nil
 
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms.
 
21014. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – Nil.
 
21015. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Cllr Manders declared a non-pecuniary interest in relation to correspondence from St John’s Primary Academy. Cllr Kilcoyne declared a non-pecuniary interest in relation to correspondence from LALC.
 
21016. TO CONFIRM THE MINUTES OF THE MEETING – 5th JANUARY 2021- It was RESOLVED: That the minutes of the meeting held on 5th January 2021 be approved and signed as a true record by the chairman.
 
21017. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Payment date Payee Amount (£) Reference
04/01/2021 Anglian Water 70.35 Water - Pavilion
18/01/2021 EON 752.83 Electricity – street lighting
19/01/2021 Anglian Water 15.89 Water -Library
26/01/2021 Anglian Water 127.74 Water – Allotments

 

b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
 
Payment date Payee Amount (£) Reference
08/02/2021 B & B Tree Specialists 420.00 Tree works – burial ground
08/02/2021 ESPO 150.00 Security
08/02/2021 Glendale Countryside 249.60 Hedge cutting
08/02/2021 Lindum Fire Services 35.94 Fire extinguisher servicing
08/02/2021
Lincolnshire and Nottinghamshire Air Ambulance Charity Trust
 20.00 VE Day Raffle donation
08/02/2021 LRCS Skip Hire 180.00 Skip hire - allotments
08/02/2021 Savills UK Client Receipts Account 600.00 Allotment rent
08/02/2021 Shell UK Ltd 2.40 Fuel card
26/02/2021 HMRC 449.51 Tax and NI M11
26/02/2021 Lincolnshire Pension Fund 784.29 Pension contributions M11
26/02/2021
 Salaries and Reimbursements 2987.63
Salaries and reimbursements
 
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.
 
Online banking authorisations to be carried out by Cllrs Moran and Manders.
 
c. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 311 and 312 be approved and signed, the clerk to nominate a councillor to sign on behalf of council.
 
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The clerk gave a verbal update on an application for COVID-19 business support grant.
21018. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
 
Correspondence for consideration – items received in January 2021
Boundary Commission
Bracebridge Heath Petrol Station – info request NALC
Census 2021
Cereals 2021
Cllr M Overton
EMAS
LALC
Lincolnshire County Council
Lincolnshire Funding Portal
Living Wage Foundation
Parish Online
Parish Grant
NPT Newsletter
NKDC
Rural Services Network
Subject Access Request
Walks in Lincolnshire
YMCA / Community Lincs
 
 
Correspondence noted:
- LALC – Member survey for all councillors and staff
- NALC – no expectation that legislation to hold remote meetings will be extended after 6th May 2021.
- Census – Parish Council will support communication about the census through social media, website and noticeboards.
- Boundary Commission- Final recommendations for electoral arrangements for North Kesteven; the recommendation for Bracebridge Heath is to move to a 2-member ward.
- Resident concerns about volume and speed of traffic on Red Hall Farm Lane to be discussed at the Environment committee.
- Census 2021 webinar – clerk to attend
- NKDC – reminder to update register of interests and to use the new editable form.
- Iron Railings on Sleaford Road/London Road outside the Homestead – resident reported that they look in disrepair. Clerk to investigate.
- Other confidential correspondence was deferred until the closed session at the end of the meeting.
 
21019. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING
COMMITTEE AND SUBCOMMITTEE MEETINGS –
 
i. Environment committee – 19th January 2021– A verbal report was given.
 
ii. Executive sub-committee - 25th January 2021– The order of business was altered to include a report from the committee during the closed session of Council.
 
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – Nil.
 
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Nil
 
d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –
Monday 15th Feb – Finance & Policy committee
Tuesday 16th Feb – Environment committee (if required)
Monday 15th Mar – Neighbourhood Plan sub-committee
Tuesday 16th Mar – Environment committee
 
21020. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought – No meeting
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – No meeting.
iv. Heath U3A – Cllr Callan – Nothing to report.
v. St John the Evangelist Church – Cllr Kilcoyne – Nothing to report.
vi. Bracebridge Heath Village Hall Management Committee – No contact with committee.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nothing to report.
 
21021. TO CONFIRM THAT COUNCIL MEETS THE CRITERIA FOR THE FOUNDATION AWARD OF THE LOCAL COUNCIL AWARD SCHEME - It was RESOLVED: That Council confirms that it publishes online items 1 to 15 from the application form for the Local Council Award Scheme.

It was RESOLVED: That Council confirms that it has in place items 16 to 23 from the application form for the Local Council Award Scheme.

21022. TO DETERMINE THE ARRANGEMENTS FOR THE ANNUAL PARISH MEETING IN 2021 - It was agreed that the Annual Parish Meeting would go ahead on 2nd March 2021 and would be held remotely by Zoom.
 
21023. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil
 
ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}
 
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information.
 
21024. TO CONSIDER AND RECOMMEND A PREFERRED QUOTE TO COUNCIL’S INSURER FOR THE REPAIR OF THE PAVILION DOORS – It was
RESOLVED: That authority be given to the clerk to choose the best value quote as appropriate and liaise with the insurance company to effect the replacement.
 
21025. TO CONSIDER SELECTION OF APPROVED CONTRACTORS TO CARRY OUT CARETAKING AND REPAIR WORK – Cllr Moran declared a non-pecuniary interest in matters relating to Grants Cleaning Services.
 
It was RESOLVED: That two contractors be approved for use as required – Mr A Madden and CM Handyman, authority given for work to be carried out as instructed by the clerk.
 
TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Confidential item of correspondence was discussed.
 
Cllr Adeyemi left the meeting at 20:17, returning at 20:17
 
TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS
 
Report from the Executive sub-committee on 25th January 2021 – It was RESOLVED: That Council accepts the recommendation that a
suitable office chair be purchased for the Assistant Clerk up to the value of £200 if necessary.
 
It was RESOLVED: That Council accepts the recommendation that:
- authority be given for the purchase and attendance of staff at training as reported;
- membership for the Society of Local Council Clerks is purchased for the Assistant Clerk and Deputy Clerk; and
- that the clerk’s salary is increased by one salary point in line with the National Joint Council Pay scale.
 
Cllr Adeyemi left the meeting at 20:22 and returned at 20:22
Cllr Adeyemi left the meeting at 20:33 and returned at 20:34
 
It was RESOLVED: That Council accepts the recommendation that the caretaker vacancy be advertised as two separate positions; Caretaker and Environment Warden.
 
There being no further business the meeting closed at 20:34