February 2024

Minutes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 6th February 2024 at 7pm  

Present: Councillors C Barr, C Broad, C Callan, V Marden, R Stone and K Trought

In attendance: Clerk to Council, Mrs S Knowles, Deputy Clerk, Mrs R Fraser

One member of the public was in attendance

The chairman welcomed everyone to the meeting.

COUNCIL SESSION  

Code of conduct reminders

Nolan Principles

Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty & leadership.

Register of interests

The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

24019. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies for absence be accepted from Cllr

Moran. It was RESOLVED: That apologies for absence be accepted from Cllr Emes. It was RESOLVED: That apologies for absence be accepted from Cllr Manders. It was RESOLVED: That apologies for absence be accepted from Cllr Scott.

24020. DECLARATIONS OF INTEREST

a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT – Cllr Callan declared an interest in matters relating to the Lincolnshire Association of Local Councils (LALC) and would abstain from discussion and voting.

b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil

24021. TO CONFIRM THE MINUTES OF THE PREVIOUS MEETING – 18th JANUARY 2024- It was RESOLVED: That the minutes of the meeting held on 18th January 2024 be approved and signed as a true record by the chairman.

24022. FINANCE AND GOVERNANCE

a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS – Payments made between meetings, direct debits - Presented at report 24022a. All reports can be downloaded from https://bracebridge-heath.parish.lincolnshire.gov.uk/council-business/february-2024/2

Council noted that a transfer of £94,000 was made on 1st February 2024 from the savings account to the council’s current account to cover payments made to Clarke Group Construction as authorised by the Council in November 2023 – Minute 23156b.

b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at report 24022b be accepted and signed. All reports can be downloaded from  https://bracebridge-heath.parish.lincolnshire.gov.uk/council-business/february-2024/2

A refundable deposit of £100 for hire of The Heath was also approved to be paid.

c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliations for the council’s savings account for December be accepted and signed by Cllr Marden.

It was RESOLVED: That bank reconciliation 387-389 be accepted and signed by Cllr Marden

d. TO REVIEW BUDGET, INCOME AND EXPENDITURE AND CONSIDER ANY BUDGET VIREMENTS - Report noted. No concerns raised.

e. TO APPROVE A REGULAR DIRECT DEBIT FOR REPAYMENT OF THE LOAN – It was RESOLVED: That a standing order would be set up to pay North Kesteven District Council £15,719.08 twice yearly for repayment of the loan.

f. TO CONSIDER ITEMS FOR ADDITION OR DISPOSAL ON THE ASSET REGISTER – It was RESOLVED: To accept the clerk’s recommendation for the addition of items totalling £8678.31 (3 x appliances, tables and chairs for The Heath) and disposal of assets totalling £1554.00 (shed, projector and computer screen)

g. TO CONSIDER THE COUNCIL’S RISK REGISTER – It was RESOLVED: That Risk Register v1.5 Feb 2024 be adopted.

h. TO CONSIDER THE COUNCIL’S ACTION PLAN - It was RESOLVED: To accept the revisions to the action plan and adopt Action Plan v1.3 Feb 2024 .

24023. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Items noted: Doddington Hall Christmas tree delivery, Capital Funding, Bowls Club, Clothes Bank, commercial use of The Heath car park, Live & Local and The Heath customer positive feedback.

24024. TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – the following report was accepted:

• Payments made as reported at item 4a.
• Credit card statement.
• Agreed expenditure for replacing a streetlight lantern with a new LED lantern, costing £350+ VAT
• Signed wayleave for installation of two telegraph poles on council’s land at Red Hall Lane.

24025. TO RECEIVE A REPORT FROM THE PERSONNEL COMMITTEE AND ADOPT ANY RECOMMENDATIONS – a written report was received.

24026. PLANNING

a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL

23 0026 HOUS – 7 Riley Close - It was RESOLVED: That Bracebridge Heath Parish Council has no comments or objections.

23 1535 FUL – 4 Winchester Close - It was RESOLVED: That Bracebridge Heath Parish Council has no comments or objections.

PL 0008 24 – The Hub St John’s Primary Academy - It was RESOLVED: That Bracebridge Heath Parish Council has no comments or objections.

b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was received.

c. TO CONSIDER RESPONSES TO HIGHWAY CONSULTATIONS - It was RESOLVED: That the Parish Council supports the proposal for waiting restrictions to be applied to St John’s Road but requests clarification from Lincolnshire County Council regarding the possible impact of the restrictions on the surrounding area.    

24027. TO CONFIRM THE COUNCIL’S CHANGE OF BUSINESS ADDRESS – It was RESOLVED: That the council shall alter its business address to The Heath: Village Hall and Library, Red Hall Lane, Bracebridge Heath LN4 2LB.

It was RESOLVED: That the clerk is authorised to incur a cost of £28 to change the name of the property to ‘The Heath: Village Hall and Library’.

24028. TO CONSIDER SUBSCRIPTIONS TO LALC

a. ANNUAL SUBSCRIPTION FOR 2024-2025 – It was RESOLVED: That the council continue to subscribe to LALC and accept the cost of £978.58 for the year 2024-2025.

b. ANNUAL TRAINING SCHEME FOR 2024-2025 - It was RESOLVED: That the council continue its subscription to the Annual Training Scheme for the year 2024-2025 and accept the cost of £165+VAT.

24029. THE HEATH: VILLAGE HALL AND LIBRARY

a. TO RECEIVE AN UPDATE ON THE PROGRESS OF THE PROJECT AND NOTE ANY OUTSTANDING TASKS – a written report was received.

b. TO NOTE AND ACCEPT DECISIONS MADE USING DELEGATED AUTHORITY – No decisions made using delegated authority since the last meeting.

c. TO CONSIDER AND ACCEPT QUOTES FOR BRANDING AND SIGNAGE - It was RESOLVED: That the quote from Venture Signs to install brushed stainless steel lettering onto the cladding of The Heath: Village Hall and Library be accepted.

24030. TO CONSIDER CO-OPTION TO COUNCIL VACANCIES – Nil.

24031. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil.

There being no further business, the meeting closed at 20:06

Signed___________________________Chairman                                                                                                                                5th March 2024