January 2020

Minutes - Full Council - 7th January 2020

Minutes of the meeting of Bracebridge Heath Parish Council held on 7th January 2020 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Broad, C Callan, L Hauton, S Manders, V Marden, J Moran, D Parr, A Smith, K Trought, A Walker
District Cllr Cawrey was present Clerk to Council, Mrs S Knowles was present
No members of public were present

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the delay to the opening of the Eastern Bypass; a division/ward walk with the portfolio holder for highways and the local highways manager for the area. A provisional date of Monday 9th March was given. All highways issues and questions should be sent to the clerk and Cllr Cawrey.

Reports from North Kesteven District Councillors Burley, Cawrey & Moran – Cllr Cawrey reported on the condition of Westminster Drive and Bath Road while construction work was ongoing at the Linden development. This was raised with the planning team in an effort to enforce the planning conditions that the local roads remain clear during the construction period.

Cllr Moran reported on the consultation of ward boundaries for North Kesteven being carried out by the Local Government Boundary Commission for England (LGBCE).
Apologies were received from Cllr Burley.

Cllr Kilcoyne noted that the LGBCE was minded to recommend 43 members for the area representing no change from current numbers.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

20001. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE - It was RESOLVED: That apologies for absence from Cllr Barr
be accepted.

20002. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

20003. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

Cllr Manders Non-disclosable pecuniary or non-pecuniary interest in matters relating to: Church of St John the Evangelist; St John’s Primary Academy

20004. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 3rd DECEMBER 2019 - It was RESOLVED: That the minutes of the meeting
held on 3rd December 2019 be approved and signed as a true record by the chairman.

20005. TO CONSIDER FINANCIAL MATTERS

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

Payments made between meetings – Direct Debit Payments – December 2019

  • 06/12/2019 DDR SSE-Gas £283.05 Pavilion - gas
  • 06/12/2019 DDR SSE-Electric £414.20 Pavilion - electricity
  • 13/12/2019 DDR E-ON £730.27 Street lighting
  • 27/12/2019 DDR SSE – Electric £151.11 Library - electricity
  • 30/12/2019 DDR Vodafone £46.11 Staff mobiles
  • 30/12/2019 DDR Elliot Group £48.00 Container hire
  • 31/12/2019 DDR Trade UK £40.00 Pavilion maintenance
  • 31/12/2019 DDR Anglian Water £74.14 Pavilion - water

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.
It was RESOLVED: That council approve the payment of the accounts.

  • 08/01/2020 Cheque Redacted £89.00 Reimbursement for VE Day raffle expenses
  • 08/01/2020 BACS EON £75.04 Street lighting repairs
  • 08/01/2020 BACS ESPO £29.62 Cleaning materials / first aid supplies
  • 08/01/2020 BACS Redacted £7.99 Reimbursement – Christmas thank you gifts
  • 08/01/2020 BACS Gresswell £68.39 Library supplies
  • 08/01/2020 BACS Jackson Building Centres £87.55 Pavilion car park maintenance
  • 08/01/2020 BACS Lincolnshire Association of Local Council £210.00 Training
  • 08/01/2020 BACS Mayflower Washroom Solutions £14.04 Waste disposal
  • 08/01/2020 Cheque Phoenix United Football Club £750.00 Parish Council Grant
  • 08/01/2020 BACS Rigby Taylor £272.10 White lining – football pitches
  • 08/01/2020 BACS Shell UK Ltd £2.40 Fuel - caretaker
  • 08/01/2020 Cheque St John's Primary Academy £500.00 Parish Council grants
  • 08/01/2020 Cheque Redacted £52.14 Remembrance Sunday refreshments
  • 08/01/2020 BACS Village Hall Management Committee £100.00 Room hire
  • 31/01/2020 BACS North Kesteven District Council £135.00 Library rates
  • 31/01/2020 BACS HMRC £729.65 Tax & NI month 10
  • 31/01/2020 BACS Lincolnshire Pension Fund £1025.04 Pension contributions
  • 31/01/2020 BACS Salaries & reimbursements £3761.28 Salaries & reimbursements

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statement numbered 289 be approved and signed by Cllr Smith.

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. No concerns raised.

20006. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

  • Active Places 
  • Came and Company 
  • Community Lincs 
  • Evo North 
  • Larkfleet Group 
  • Lincolnshire Association of Local Councils 
  • Lincolnshire County Council - Community hubs
  • Lincolnshire Funding Portal 
  • Living Wage Foundation 
  • National Association of Local Councils
  • Parish Online
  • PC Hanson
  • Power for the People
  • PSMA
  • Red Hall Farm Lane
  • Rural Services Network
  • South East Lincoln Pioneer Ministry
  • South East Quadrant Masterplan
  • Members noted the correspondence from the South East Lincoln Pioneer Ministry. A Pioneer Minister had not yet been appointed but would be invited to attend a future meeting of Council. 
  • Correspondence from a resident on Red Hall Farm Lane was noted. Members advised that the resident continue to contact the police on 101 or using the online reporting form.
  • Members discussed the LALC annual training scheme 
  • Cllr Moran invited questions about the masterplan for the South East Quadrant ahead of a meeting of the Communities and Economy Overview and Scrutiny Panel.
  • Thanks were received from PC Hanson for his retirement gift and card.

20007. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  1. Environment committee – 16th December 2019 – A verbal report was given.
  2. Executive sub-committee – 16th December 2019 – A verbal report was given.
  3. Finance & Policy committee – 16th December 2019- A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – A review of committees would be undertaken at the Full Council meeting on February 2020.

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS

  1. Monday 20th January - Environment committee
  2. Monday 17th February – Environment committee (if required)
  3. Monday 17th February - Finance & Policy committee

Planning applications discussed at the Environment committee meeting on 16th December
Two storey side extension with juliette balcony to rear of extension.
33 Appian Way Bracebridge Heath Lincoln Lincolnshire LN4 2UP
Ref. No: 19/1560/HOUS | Received: Fri 08 Nov 2019 | Validated: Mon 11 Nov 2019 | Status: Awaiting decision

Demolition of existing garage and utility room and erection of two storey and single storey side extension and single storey rear extension.
6 Lancia Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2QN
Ref. No: 19/1616/HOUS | Received: Thu 21 Nov 2019 | Validated: Tue 26 Nov 2019 | Status: Registered

T1 Ash - reduce by roughly 12ft in height, remove 2 lowest epicormic shoots to a height of 20ft
40 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 19/1644/TPO | Received: Tue 26 Nov 2019 | Validated: Tue 26 Nov 2019 | Status: Awaiting decision

Proposed Single & Two Storey Rear Extension
26 Wells Drive Bracebridge Heath Lincoln Lincolnshire LN4 2UE
Ref. No: 19/1693/HOUS | Received: Thu 05 Dec 2019 | Validated: Thu 05 Dec 2019 | Status: Registered

Outline application for the erection of 2no. dwellings and conversion of existing buildings to create garaging and ancillary spaces with associated driveways and landscaping (with all matters reserved).
62 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LJ
Ref. No: 19/1581/OUT | Received: Tue 12 Nov 2019 | Validated: Tue 03 Dec 2019 | Status: Registered

Planning decisions received – December 2019
Erection of shed (Retrospective)
9 Adler Close Bracebridge Heath Lincoln Lincolnshire LN4 2FT
Ref. No: 19/1291/HOUS | Received: Mon 16 Sep 2019 | Validated: Mon 04 Nov 2019 | Status: Approved

Two storey side extension with juliette balcony to rear of extension.
33 Appian Way Bracebridge Heath Lincoln Lincolnshire LN4 2UP
Ref. No: 19/1560/HOUS | Received: Fri 08 Nov 2019 | Validated: Mon 11 Nov 2019 | Status: Approved

Planning applications to be discussed at the Environment committee meeting on 20th January 2020

Residential development of up to 450 dwellings, provision of primary school land (1.8ha) and formation of roundabout on Canwick Avenue along with associated highways, drainage and open space infrastructure (outline with means of access)
Phase 1A Lincoln South East Quadrant Sustainable Urban Extension North Of Canwick Avenue And East Of London Road Bracebridge Heath
Ref. No: 16/1564/OUT | Received: Mon 28 Nov 2016 | Validated: Fri 30 Dec 2016 | Status: Registered

(Extension to consultation period agreed to 24th January)
Change of use application to change 'Unit 2' into B2 use class (MOT Testing Station).
Unit 6 The Old Brickyard Brant Road Waddington Lincoln Lincolnshire LN5 9AD
Ref. No: 19/1734/FUL | Received: Fri 13 Dec 2019 | Validated: Tue 17 Dec 2019 | Status: Registered

(Extension to consultation period agreed to 21st January)
Erection of detached cabin annex to be used as ancillary accommodation
3 Lichfield Road Bracebridge Heath Lincoln Lincolnshire LN4 2SS
Ref. No: 19/1643/HOUS | Received: Tue 26 Nov 2019 | Validated: Mon 30 Dec 2019 | Status: Registered

20008. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD

  1. TO CONSIDER TRAINING AND DEVELOPMENT NEEDS AND OPPORTUNITIES - Cllr Parr requested to attend the emergency planning training. A number of requests were made to attend the first aid training course. The clerk would investigate options to deliver a course locally for members and staff.
  2. TO RECEIVE REPORTS ON TRAINING AND DEVELOPMENT ATTENDED OR COMPLETED – Cllr Kilcoyne reported on the final CiLCA training day held in December 2019.

20009. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:

  1. Bracebridge Heath Allotment Holders Association – Cllr Manders - no meeting
  2. Bracebridge Heath Cricket Club – Cllr Trought - no meeting
  3. Bracebridge Heath Neighbourhood Watch – Cllr Smith – no meeting
  4. Heath U3A – Cllr Callan - no meeting
  5. St John the Evangelist Church – Cllr Kilcoyne – No meeting
  6. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – Nil  Members noted the recent issue with the heating in the village hall. Cllr Moran declared a non-pecuniary interest in matters relating to the Village Hall Management Committee at 19:48
  7. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought - no meeting.
  8. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.

ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960} 
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive), as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

20010. TO CONSIDER QUOTATIONS FOR REPLACEMENT TRIM TRAIL AT THE GRANTHAM ROAD PARK – It was RESOLVED: That the quote from EKM Ltd be accepted to supply and install trim trail items as per quote A1 at the Grantham Road Park.

20011. TO CONSIDER QUOTATIONS FOR A GROUNDS’ MAINTENANCE CONTRACT 2020-2023 – It was RESOLVED: That Council would waive Financial Regulation 12.1h and consider the grounds maintenance contract based on two quotes.
It was RESOLVED: That the grounds maintenance contract 2020-2023 be awarded to Glendale Lincolnshire.

20012. TO CONSIDER QUOTATIONS FOR URBAN HIGHWAY GRASS CUTTING CONTRACT FOR 2020 – It was RESOLVED: That the Parish Agreement for urban highway grass cutting be amended to include areas previously cut by North Kesteven District Council. The decision to award the contract for 2020 was deferred until the Full Council meeting in February 2020.

COUNCIL SESSION – OPEN TO PRESS AND PUBLIC

20013. TO CONSIDER COUNCIL’S BUDGET AND PRECEPT REQUIREMENTS FOR 2020-2021 - It was RESOLVED: That the election budget be reduced to £3500.
It was RESOLVED: That the 2020-2021 budget be set at £157,189.41, and the precept request to NKDC would total £140,095.21.

20014. TO CONSIDER PROPOSALS TO ACQUIRE BRACEBRIDGE HEATH POLICE STATION – It was agreed to waive Standing Order 3v – that meetings must not be longer than 2 hours in duration. It was agreed that the meeting would finish at 9.15pm. 
It was agreed that the proposal would be considered at the Full Council meeting in February 2020.

20015. TO CONSIDER PLANS FOR VE DAY 2020 - It was RESOLVED: That Council approve expenditure relating to a climbing wall, singers, toilet hire and purchase of an iPad for a raffle prize.

20016. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – VE Day, police station, urban highway grass cutting, consultation of NKDC ward boundaries.

There being no further business the meeting closed at 21:15
Signed___________________________Chairman 04 February 2020