Minutes - Full Council - 7 July 2021
Draft notes of a meeting of Bracebridge Heath Parish Council held at the Pavilion, Bath Road on 7th July 2021 at 7pm
Present: Cllrs J Blackmore, C Barr, C Broad, C Callan, J Kilcoyne, S Manders, A Smith, K Trought
In attendance: Clerk to Council, Mrs S Knowles
District Councillor, P Burley was present.
One member of the public was in attendance
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Apologies were received from Cllr Cawrey.
Reports from North Kesteven District Councillors Burley, Cawrey and Moran – Apologies were received from Cllrs Cawrey and Moran.
Cllr Burley reported on recent fly tipping prosecutions; Armed Forces Day; Community Champion Awards – nominations open; NKDC’s pledge to be carbon zero by 2030 and the passive housing standards which will contribute to this pledge. Passive housing standards will be used in all new Council owned housing and will include triple glazing and extra insulation to ensure minimal heat waste.
Q: Cllr Kilcoyne asked whether these housing standards will be enforced to other developers?
A: Cllr Burley explained that it was not possible to insist on these standards in other developments.
Q: Cllr Barr asked about whether individuals would be notified about Community Champion nominations?
A: Cllr Burley – yes
Q: Cllr Blackmore asked about whether NKDC had a role in increasing the amount of green energy in the national system.
A: Cllr Burley explained that this was not within NKDC’s remit but was a responsibility of Western Power Distribution.
Q: Cllr Manders asked whether NKDC had any plans to contribute to householders wishing to add solar power to their homes?
A: Cllr Burley explained that this was an initiative that was currently being looked into but it would not be available for private home owners initially.
Questions or points raised by residents and members of the public –
A member of public raised concerns about the siting of a permanent telephone mast on the recreation ground. Concerns raised included that the mast is unsightly and that there was a constant low-level noise from the generator which was disturbing to nearby residents. Thanks were given to Cllr Callan who had provided the resident with information about the proposal.
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms.
The chairman announced the resignation of Mrs L Hauton as a member of Council and thanked her for her contribution.
21086. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies be accepted from Cllr Adeyemi.
It was RESOLVED: That apologies be accepted from Cllr Marden.
It was RESOLVED: That apologies be accepted from Cllr Moran.
It was RESOLVED: That apologies be accepted from Cllr Walker.
21087. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Cllr Kilcoyne declared a non-pecuniary interest in relation to correspondence from LALC.
21088. TO CONFIRM THE MINUTES OF THE MEETING – 21st June 2021- It was RESOLVED: That the minutes of the meeting held on 21st June 2021 be approved and signed as a true record by the chairman.
21089. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Payments made by direct debit
| Payment date | Payee | Amount (£) | Reference |
| 02/06/2021 | Vodafone | 50.80 | Staff mobiles |
| 08/06/2021 | NKDC | 119.00 | Business rates – Library |
| 16/06/2021 | EON | 751.03 | Electricity – Street lighting |
| 30/06/2021 | Elliot Group | 48.00 | Storage hire |
| 30/06/2021 | Vodafone | 50.80 | Staff mobiles |
| 30/06/2021 | Anglian Water | 85.63 | Water -Pavilion |
Payments made using delegated authority since 21st June 2021, authorised by signatories Cllrs Broad and Manders
| Payment date | Payee | Amount (£) | Reference |
| 30/06/2021 | Reach Publishing | 324.00 | Recruitment advertising |
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
| Payment date | Payee | Amount (£) | Reference |
| 12/07/2021 | Community Action Suffolk | 1601.70 | Parish Council Insurance |
| 12/07/2021 | Viking Direct | 191.75 | Litter pickers and Wi-fi router |
| 12/07/2021 | Redacted | 50.00 | Allotment deposit return |
| 30/07/2021 | HMRC | 462.42 | Tax and Ni M4 |
| 30/07/2021 | Lincolnshire Pension Fund | 795.57 | Pension contributions M4 |
| 30/07/2021 | Salaries and reimbursements | 2995.92 | Salaries and reimbursements M4 |
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk. Online banking authorisations to be carried out by Cllrs Broad and Manders.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – No bank reconciliations were reviewed.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
e. TO CONSIDER TEMPORARY SUSPENSION OF FINANCIAL REGULATION 6.20 – USE OF PERSONAL CREDIT / DEBIT CARDS –
It was RESOLVED: That Financial Regulation 6.20 be temporarily suspended to enable the use of personal debit or credit cards to purchase the following items:
- Purchase of title deeds and maps from the HM Land Registry in order to progress applications to Fields in Trust. Cost is £3 per document.
- Purchase of employee training through external providers (Virtual College and New Skills Academy). Total cost for all training estimated to be £110 (prices may have changed since this was agreed)
21090. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
Correspondence received since 21st June 2021
Central Lincolnshire Local Plan – consultation
Community Building Redevelopment
Charity Ball – Forget me not
LALC
LCC
Lincolnshire Police
NALC
NKDC
Parish Online
YMCA
Items noted:
- Central Lincolnshire Local Plan – upcoming consultation.
It was RESOLVED: That this item be referred to the Environment committee.
- Community building redevelopment to be considered at the Amenities committee
- LALC Councillor refresher sessions open to book.
21091. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY
- Payments were authorised to be made on 30th June as reported above.
- Date of the Full Council meeting due to be held on 6th July 2021 was changed to 7th July 2021 due to issues in confirming a venue.
- Purchase of a 4g router to install an internet connection at the pavilion.
21092. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:-
I. Bracebridge Heath Allotment Holders Association – Cllr Manders – A written report was received.
II. Bracebridge Heath Cricket Club – Cllr Trought – Cllr Trought gave a verbal report
III. Bracebridge Heath Neighbourhood Watch – Cllrs Blackmore and Marden – A written report was received.
IV. Heath U3A – Cllrs Blackmore and Marden – A written report was received.
V. St John the Evangelist Church – Cllrs Adeyemi and Barr – No meeting
VI. Bracebridge Heath Village Hall Management Committee – Cllrs Barr, Marden and Smith – A written report was received.
Thanks were given to Cllr Marden for progressing this.
VII. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Barr and Trought – No meeting
VIII. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.
21093. TO CONSIDER QUOTES FOR AN ELECTRICITY SUPPLY CONTRACT FOR STREET LIGHTING – It was RESOLVED: That the 36-month contract from SSE be accepted.
21094. TO CONSIDER A CONTRACT FOR MOBILE DATA AT THE PAVILION – It was RESOLVED: That the 24-month contract with EE be accepted.
21095. TO CONSIDER PROPOSALS FOR CELEBRATION OF THE QUEEN’S PLATINUM JUBILEE – A written and verbal report was given. Council agreed to co-ordinate community-based events and would invite local groups and organisations to contribute to the bank holiday weekend in June 2022. Council would consider provision of financial support where appropriate.
21096. TO RECEIVE A REPORT OF AN INTERNAL REVIEW CARRIED OUT FOLLOWING RECEIPT OF A COMPLAINT – It was RESOLVED: That the report be accepted, no further action required.
21097. TO CONSIDER A REQUEST TO SITE A PERMANENT TELEPHONE MAST ON THE RECREATION GROUND – The clerk reported that a further request had been received for a separate mast on land owned by Agrii. Correspondence had been sent to both operators requesting that a single location be found to site a mast suitable for all operators. No further correspondence regarding the Council’s request for a full consultation had been received.
21098. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies(Admission to Meetings) Act 1960 (due to the confidential nature of business)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.
21099. TO CONSIDER PURCHASE OF A REPLACEMENT SWING SEAT FOR THE RECREATION GROUND PLAY PARK – It was RESOLVED: That Council purchase a tango swing seat from Hags.
21100. TO CONSIDER LEGAL MATTERS RELATING TO RED HALL FARM LANE – It was RESOLVED: That Council’s solicitor beinstructed to send letters of claim regarding access arrangements for Red Hall Farm Lane.
There being no further business, the meeting closed at 20.04
Signed___________________________Chairman 07 September 2021