Minutes - Full Council - 04 July 2023
Minutes of a meeting of Bracebridge Heath Parish Council held at the Bracebridge Heath Community Hub and Library on 4th July 2023 at 7pm
Present: Councillors C Barr, C Broad, C Callan, S Manders, J Moran, R Stone and K Trought
In attendance: Clerk to Council, Mrs S Knowles and Deputy Clerk to Council, Mrs R Fraser. Three members of the public were in attendance.
The chairman welcomed everyone to the meeting.
PUBLIC PARTICIPATION SESSION
Apologies were received from Cllr Cawrey
A public participation session was held. Members of the public raised concerns about speed on Grantham Road, A607 and requested support from the council in seeking speed enforcement measures.
COUNCIL SESSION
Code of conduct reminders
Nolan Principles
Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty & leadership.
Register of interests
The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their
Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.
23095. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE - It was RESOLVED: That apologies for absence be accepted from Cllr Marden.
23096. DECLARATIONS OF INTEREST
a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT – Cllr Manders declared non-pecuniary interests in matters relating to St John’s Evangelist Church and St John's Primary Academy.
b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil
23097. TO CONFIRM THE MINUTES OF THE PREVIOUS MEETING - 27TH JUNE 2023 - It was RESOLVED: That the minutes of the meeting held on 27th June 2023 be approved and signed as a true record by the chairman.
23098. FINANCES
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS
Payments made between meetings – Direct Debits and payment made using delegated authority - Presented at report 23098a
All reports can be downloaded from – https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/file/210/item-4a-direct-debits-jun-23
b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at report 23098b
Payment of accounts be accepted; Cllrs Broad and Trought to sign.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliation 371 and 372 be accepted
and signed by Cllr Moran. Bank balances were noted as £330,152.78.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget, income and expenditure was reviewed. No concerns were raised.
e. TO CONFIRM REQUIREMENTS FOR INSURANCE FOR 2023/2034 AND ACCEPT A QUOTE FROM BHIB UNDER THE LONG-TERM AGREEMENT - It was RESOLVED: That the quote from BHIB be accepted.
23099. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Items noted: grass cutting, Central Lincolnshire Planning Obligations SPD Consultation, LALC summer conference, telephone mast time extension and Algeco. One item of correspondence was considered confidential and discussed during the closed session of the council.
- Members considered correspondence regarding an access request from St John's Primary Academy Bracebridge Heath.
It was RESOLVED: That access along Red Hall Farm Lane would be granted for the purpose of erecting a new fence around the school
including new emergency access to the field from Red Hall Farm Lane.
- Members considered correspondence from North Kesteven District Council regarding a CIL overpayment.
It was RESOLVED: That Bracebridge Heath Parish Council repay the overpayment via invoice.
- Members considered correspondence regarding speed enforcement on Grantham Road, A607.
It was RESOLVED: That officers would write to Cllr Cawrey to request her support in investigating and implementing speed enforcement
measures and mitigation including the possibility of a speed reduction along the A607.
23100. TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY –
- Barclaycard statement outlining payments made using the corporate credit card.
- Payments made using delegated authority as reported at item 23098
- Tree survey carried out on trees on Red Hall Farm Lane and outside the Village Hall. The NKDC Tree Officer also requested to carry out an interim review of a Beech tree on London Road next to the Hospital Cottages due to deterioration. The total cost of the surveys was £51.75 + VAT.
- Following the tree survey, delegated authority was used to submit an application to NKDC to fell the Beech tree on London Road (as per the Tree Officer’s report).
- Deterioration of one of the bus shelters was reported to officers. This bus shelter contains low grade asbestos in the cement roof tiles.
- A re-inspection of all the bus shelters with previously identified asbestos has been arranged with BESA at a cost of £231.85 + VAT.
- 22/0965/FUL Land to the rear of 14 Mount Road – As resolved at the meeting on 6th June, delegated authority was used to submit comments in respect of the aforementioned planning application.
- Hire of a skip at a cost of £234 to dispose of unused/ broken items stored in the cabins at the recreation ground.
- Following the meeting on 27th June and the decision to accept a quote for CDM consultancy, officers have been advised that the council is also required to pay for the Principle Designer CDM support in addition to the Client support due to the shared and overlapping responsibilities as set out in the CDM Regulations. Delegated authority was used to incur expenditure of £854 + VAT.
23101. PLANNING
a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL – no applications received.
b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was received.
a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL – no applications received.
b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was received.
23102. TO CONSIDER EVENTS
a. TO CONSIDER ARRANGEMENTS FOR REMEMBRANCE SUNDAY INCLUDING PURCHASE OF A WREATH – It was RESOLVED: That the application to close the road for the event is accepted and submitted to Lincolnshire County Council.
a. TO CONSIDER ARRANGEMENTS FOR REMEMBRANCE SUNDAY INCLUDING PURCHASE OF A WREATH – It was RESOLVED: That the application to close the road for the event is accepted and submitted to Lincolnshire County Council.
It was RESOLVED: That the council purchases a poppy wreath from The Royal British Legion up to the value of £30 using powers provided
under s137 Local Government Act 1972.
under s137 Local Government Act 1972.
b. TO CONSIDER PURCHASE OF A VILLAGE CHRISTMAS TREE – It was RESOLVED: That officers are authorised to purchase a Christmas tree and
hire of associated lifting equipment, using powers provided under s137 Local Government Act 1972.
hire of associated lifting equipment, using powers provided under s137 Local Government Act 1972.
23103. TO CONSIDER PARISH COUNCIL GRANT APPLICATIONS -
It was RESOLVED: That £500 be awarded to Bracebridge Heath Friendship Club.
It was RESOLVED: That £300 be awarded to 1st Bracebridge Heath Rainbows.
It was RESOLVED: That £500 be awarded to Bracebridge Heath Cricket Club.
It was RESOLVED: That £200 be awarded to Friends of School – St John’s Primary Academy, Bracebridge Heath.
It was RESOLVED: That £500 be awarded, subject to accounts being provided, to Bracebridge Heath Preschool.
It was RESOLVED: That £500 be awarded to St John’s the Evangelist Church, using powers provided under s137 Local Government Act 1972.
It was RESOLVED: That £500 be awarded to Bracebridge Heath Friendship Club.
It was RESOLVED: That £300 be awarded to 1st Bracebridge Heath Rainbows.
It was RESOLVED: That £500 be awarded to Bracebridge Heath Cricket Club.
It was RESOLVED: That £200 be awarded to Friends of School – St John’s Primary Academy, Bracebridge Heath.
It was RESOLVED: That £500 be awarded, subject to accounts being provided, to Bracebridge Heath Preschool.
It was RESOLVED: That £500 be awarded to St John’s the Evangelist Church, using powers provided under s137 Local Government Act 1972.
It was RESOLVED: That the remaining funds be used from the Healthy Hub budget towards the grants for the Bracebridge Heath Cricket Club and St John’s the Evangelist Church.
23104. BRACEBRIDGE HEATH VILLAGE HALL
a. TO RECEIVE AN UPDATE ON THE PROGRESS OF THE PROJECT – a verbal report was given.
b. TO CONSIDER TERMS OF BORROWING AND A LOAN AGREEMENT – It was noted that North Kesteven District Council had confirmed its interest in providing a loan to the parish council. Terms had not been provided or discussed. It was agreed that an additional meeting of the council would be required to consider terms and complete and an agreement.
a. TO RECEIVE AN UPDATE ON THE PROGRESS OF THE PROJECT – a verbal report was given.
b. TO CONSIDER TERMS OF BORROWING AND A LOAN AGREEMENT – It was noted that North Kesteven District Council had confirmed its interest in providing a loan to the parish council. Terms had not been provided or discussed. It was agreed that an additional meeting of the council would be required to consider terms and complete and an agreement.
It was RESOLVED: That officers be authorised to drawdown funds up to £100,000 from the Public Works Loan Board, should an agreement not be in place prior to work starting on the village hall. The remainder of the required funds to be sourced from NKDC following a made agreement.
23105. TO CONSIDER CORRESPONDENCE FROM THE BRACEBRIDGE HEATH BOWLS CLUB – It was RESOLVED: That officers write to the bowls committee again requesting an informal meeting to be held by 16th August 2023; the committee to be informed that the future of the bowls facility will be considered at a meeting on 5th September 2023.
23106. TO CONSIDER CO-OPTION TO COUNCIL VACANCIES – No applications received.
23107. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Items to be emailed to the Clerk.
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it
involves the likely disclosure of exempt information.
involves the likely disclosure of exempt information.
23108. TO CONSIDER QUOTATIONS FOR TREE WORKS ON RED HALL FARM LANE AND LONDON ROAD –
It was RESOLVED: That the quote from B& B Tree Specialists be accepted to fell the Beech tree on London Road.
It was RESOLVED: That the quote from B&B Tree Specialists be accepted to complete all work on Red Hall Farm Lane as per the North Kesteven District Council tree officers report.
It was RESOLVED: That Council use the respective earmarked reserves to fund the tree works on Red Hall Farm Lane and London Road.
It was RESOLVED: That the quote from B& B Tree Specialists be accepted to fell the Beech tree on London Road.
It was RESOLVED: That the quote from B&B Tree Specialists be accepted to complete all work on Red Hall Farm Lane as per the North Kesteven District Council tree officers report.
It was RESOLVED: That Council use the respective earmarked reserves to fund the tree works on Red Hall Farm Lane and London Road.
23109. TO CONSIDER QUOTATIONS FOR REPAIR OF THE HOT WATER HEATING SYSTEM AT THE PAVILION –
It was RESOLVED: That the quote from Clear Flow be accepted.
It was RESOLVED: That Council use the COVID 19- (pavilion use) earmarked reserves to fund this work.
It was RESOLVED: That the quote from Clear Flow be accepted.
It was RESOLVED: That Council use the COVID 19- (pavilion use) earmarked reserves to fund this work.
23110. TO CONSIDER QUOTATIONS FOR REPAIR OF A POTHOLE ON RED HALL FARM LANE –
It was RESOLVED: That the quote from Lincs Groundwork be accepted.
It was RESOLVED: That Council use the Red Hall Farm Lane earmarked reserves to fund this work.
It was RESOLVED: That the quote from Lincs Groundwork be accepted.
It was RESOLVED: That Council use the Red Hall Farm Lane earmarked reserves to fund this work.
There being no further business, the meeting closed at 20:35.
Signed___________________________Chairman 1 August 2023