June 2019

Minutes - Full Council - 4th June 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 4th June 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Callan, S Manders, J Moran, A Smith, K Trought, A Walker
Cllrs Barr, Marden and Parr joined at 19:23
Nine members of the public were present 
Clerk to Council, Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION

Police Report – Between 7th May and 4th June 2019 one crime of theft was recorded.

County Council – LCC Cllr Cawrey gave apologies but provided a written report in her absence. The report was read out by the clerk to council. Cllr Cawrey reported on LCC’s Annual General Meeting informing that no changes were made to the leadership of the council; the successes over the last year were outlined; Health visiting and children and young people services were rated 'Good' by The Care Quality Commission (CQC); Fire & Rescue pass out parade and excellent training facilities and equipment.

District Council – Apologies were received from NKDC Councillors Burley and Cawrey. Cllr Cawrey provided a written report which was read out by the clerk to council. Cllr Cawrey reported on NKDC’s Annual General Meeting and the establishment of the North Kesteven Administration; the next meeting of the Executive Board on 6th June 2019 where the Forward Plan, Market Supplement Policy, the Issuing of Fixed Penalty Notices and the Mandatory Licensing of Houses in Multiple Occupation will be discussed.

Cllr Moran gave a report regarding the ongoing training for newly elected district councillors.

Questions / Points raised by residents / members of the public –
Cllr Manders asked about how to report privately owned hedges and vegetation that is covering footpaths. The meeting was informed that footpaths which are obstructed by overgrown vegetation should be reported to LCC highways using the online system Fix My Street.
Cllr Trought asked why there were higher charges for residents of Bracebridge Heath to be buried in cemeteries in Lincoln or Waddington. A member of the public reported that the cemetery managed by Waddington Parish Council includes a supplementary charge for burials of non-residents. This is because Waddington residents already contribute to the cost of the upkeep of the cemetery through their precept.

PUBLIC COUNCIL SESSION

19080. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – It was proposed, seconded and Resolved: That apologies be accepted from Cllr Hearnshaw. Unanimous

19081. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19082. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

  • Cllr Manders: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Church of St John the Evangelist
  • Cllr Walker: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Parish councillor vacancies

19083. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 7th MAY 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 7th May 2019 be approved and signed as a true record by the chairman. Unanimous

19084. TO CONSIDER PARISH COUNCILLOR VACANCIES – Prospective members of council each gave a brief address.

It was proposed, seconded and Resolved: That the press and the public be excluded from the meeting for the consideration of this part of the meeting on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act Unanimous

Members of public were excluded from council session at 19:19. Cllr Walker left the meeting at 19:19.

  • It was proposed, seconded and Resolved: That Mr Barr be co- opted to council. Unanimous
  • It was proposed, seconded and Resolved: That Mrs Marden be co-opted to council. Unanimous
  • It was proposed, seconded and Resolved: That Mr Parr be co-opted to council. Unanimous

Council session resumed at 19:22. Members of the public and Cllr Walker re-joined the meeting.

Declarations of Acceptance of Office were received from Cllrs Barr, Marden and Parr.

It was proposed, seconded and Resolved: That the one remaining vacant seat is advertised again and be considered at a future meeting of council. Unanimous

19085. TO CONSIDER A STATEMENT REGARDING INACCURACIES MADE IN THE PUBLIC DOMAIN – After discussion members agreed to publish a positive statement regarding the ongoing commitment of council in its role as a planning consultee. This statement would be published locally and on social media.

19086. TO CONSIDER COUNCIL SOCIAL MEDIA – Members discussed the current social media presence of council. It was proposed, seconded and Resolved: That a council Facebook page be set up to deliver information about council business. 10 in favour 2 opposed 0 abstentions  It was agreed to review existing social media arrangements in six months following establishment of the new Facebook page.

19087. TO CONSIDER COUNCIL PREMISES – A verbal report was given on the item. It was proposed, seconded and Resolved: That council session be suspended to enable members of public to participate in discussions Unanimous

Council session was suspended at 20:21 and resumed at 20:28.

Cllr Adeyemi offered to meet with members of the Village Hall Management Committee to discuss concerns and how council and individuals can assist to improve the running of the facility.  Following disruption to the meeting, it was proposed, seconded and Resolved: That council session be suspended for a short break. Unanimous

Council session was suspended at 20:39 and resumed at 20:48

Following discussion, it was agreed that a meeting be arranged between a few council members and members of the Village Hall. Members would report back to council at the Amenities Committee meeting on Monday 24th June 2019.

It was proposed, seconded and Resolved: That council session be suspended to take further comments from members of the public. Unanimous

Council session was suspended at 20:54 and resumed at 20:57.

An inspection relating to the health and safety of the village hall would be carried out by Cllrs Parr and Smith at the earliest opportunity.

It was proposed, seconded and Resolved: That authority is given to the clerk to council to incur expenditure relating to any urgent safety repairs in the village hall. 11 in favour 1 opposed 0 abstentions

19088. TO CONSIDER THE REPORT OF THE INTERNAL AUDITOR FOR THE FINANCIAL YEAR ENDED 31ST MARCH 2019 - It was proposed, seconded and Resolved: That the report of the Internal Auditor for the financial year ended 31st March 2019 be accepted, no action required. Unanimous

19089. TO CONSIDER PARISH COUNCIL ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31ST MARCH 2019 - It was proposed, seconded and Resolved: That the accounts for the financial year ended 31st March 2019 be approved, accepted and signed by the chairman. Unanimous 

19090. TO CONSIDER APPROVAL OF THE 2018/2019 ANNUAL RETURN – ANNUAL GOVERNANCE STATEMENT – It was proposed, seconded and Resolved: That the Annual Governance Statement of the Annual Return for the financial year ended 31st March 2019 be approved, accepted and signed by the chairman. Unanimous

19091. TO CONSIDER APPROVAL OF THE 2018/2019 ANNUAL RETURN – ACCOUNTING STATEMENTS – It was proposed, seconded and Resolved: That the 2018-2019 Annual Return Accounting Statements be approved, accepted and signed by the chairman. Unanimous

19092. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Neighbourhood Plan sub-committee 20th May 2019 A verbal report was given. Cllr Manders also gave a verbal report on the subsequent meeting with the NKDC/Peterborough joint planning department.
  • Environment committee – 20th May 2019 A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – 

Cllr Trought declared a non-pecuniary interest in the co-option of community members at 21:35

It was proposed, seconded and Resolved: That Mrs Kempton and Ms Elwood be co-opted to the Neighbourhood Plan sub-committee as community members. 11 in favour 0 opposed 1 abstention
It was proposed, seconded and Resolved: That Cllr Barr resigns as a co-opted community member of the Neighbourhood Plan sub-committee and is elected as a council member. 11 in favour 0 opposed 1 abstention

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Monday 17th June Environment committee (if required)
ii. Monday 17th June Finance & Policy committee
iii. Monday 24th June Amenities committee
iv. Monday 15th July Neighbourhood Plan sub-committee
v. Monday 15th July Environment committee

Planning applications discussed at Environment committee on 20th May 2019
Erection of side extension (for information only- extension to consultation period not granted) 2 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY 
Ref. No: 19/0168/HOUS | Received: Tue 05 Feb 2019 | Validated: Thu 14 Mar 2019 | Status: Decided

Erection of a single storey side extension 30 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST 
Ref No.19/0488/HOUS | Received 2nd Apr 2019 | Validated 5 Apr 19 | Status: Registered

Erection of a single storey side in fill extension. 31 Churchill Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2JX
Ref. No: 19/0486/HOUS | Received: Fri 05 Apr 2019 | Validated: Thu 18 Apr 2019 | Status: Registered

Erection of a detached garage Cherry Tree House 29 Red Hall Lane Bracebridge Heath Lincoln Lincolnshire LN4 2LB
Ref. No: 19/0544/HOUS | Received: Fri 12 Apr 2019 | Validated: Tue 16 Apr 2019 | Status: Registered

Planning applications for discussion at the Environment committee on 17th June 2019

Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Registered (Extension to consultation period granted. Comments from council will be provided on 18th June 2019)

Planning decisions received – May 2019
Erection of side extension (for information only- extension to consultation period not granted) 2 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 19/0168/HOUS | Received: Tue 05 Feb 2019 | Validated: Thu 14 Mar 2019 | Status: Approved

Erection of a single storey side extension
30 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST 
Ref No.19/0488/HOUS | Received 2nd Apr 2019 | Validated 5 Apr 19 | Status: Approved

19093. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – Nil
ii. Bracebridge Heath Cricket Club – Cllr Trought – A verbal report was given.
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – Nil
iv. Heath U3A – Cllr Callan – A verbal report was given.
v. St John the Evangelist Church – Cllr Kilcoyne – Nil
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – Nil
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought - No meeting
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nominations for membership are expected prior to the LALC meeting in September.

19094. TO CONSIDER FINANCIAL MATTERS –

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

Direct Debit Payments – May 2019

  • 15/05/2019 DDR Anglian Water £14.24 Library - water
  • 15/05/2019 DDR Anglian Water £56.71 Allotments - water
  • 15/05/2019 DDR E-ON £730.27 Streetlighting
  • 30/05/2019 DDR Vodafone £65.26 Staff mobiles
  • 31/05/2019 DDR Elliot Group £48.00 Container hire

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 05/06/2019 BACS Ashtead Plant Hire Company Limited £44.40 Strimmer hire
  • 05/06/2019 BACS Continental Landscapes £709.25 Grass cutting
  • 05/06/2019 BACS E-ON £28.16 Street lamp repair
  • 05/06/2019 BACS Lawnmower Service Lincoln £20.67 Strimmer repair
  • 05/06/2019 BACS Lincoln Security Ltd £39.00 Allotment gate lock
  • 05/06/2019 BACS Lindum Group £240.00 Skip hire
  • 05/06/2019 BACS JC Pinion £129.79 Pavilion repairs
  • 05/06/2019 BACS Shell UK Ltd £9.90 Caretaker - fuel
  • 05/06/2019 BACS Viking Direct £111.55 Printer supplies
  • 28/06/2019 BACS HMRC £597.11 T/ax and NI
  • 28/06/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 28/06/2019 BACS Salaries & reimbursements £3495.23 Salaries & reimbursements
  • 28/06/2019 BACS Redacted £50.00 Pavilion deposit return

It was proposed, seconded and Resolved: That council approve the payment of the accounts. Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 275 be approved and signed by Cllr Barr. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE - Members discussed the 2019-2020 budget. No concerns were raised
.
19095. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Access Lincoln 
  • Active Spaces 
  • British Gas NALC
  • Charity quiz night 
  • Community Lincs 
  • Earth Anchors Parish Online
  • Environmental concerns 
  • E.ON  
  • Fly posters 
  • Greenfingers 
  • Heritage Grant Scheme Village hall
  • LALC
  • Lincolnshire Fire & Rescue
  • Lincolnshire Funding Portal
  • National Literacy Trust
  • North Kesteven District Council
  • Public Sector Executive Online
  • Resilient Communities Conference
  • Road closures
  • Rural Services Network

Correspondence regarding the environment and weed killing would be discussed at the next meeting of the Amenities committee on 24th June 2019.

19096. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Members were reminded that training provided through the Lincolnshire Association of Local Councils (LALC) was free through council’s subscription to the annual training scheme. Employees and councillors were encouraged to attend training sessions.
b. To receive reports on training and development attended or completed – Cllr Callan reported attending the Funding and Community Consultation training session.

19097. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Summer recess.

There being no further business the meeting closed at 21:59
Signed___________________________Chairman 02 July 2019