March 2023

Minutes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 14th March 2023 at 7pm

Present:   F Adeyemi, C Callan, S Manders, V Marden, J Moran, A Smith, R Stone, K Trought and A Walker

In attendance: Clerk to Council, Mrs S Knowles

District Councillors Burley and County Councillor Cawrey were in attendance. No members of the public were present.

PUBLIC PARTICIPATION SESSION

REPORT FROM LINCOLNSHIRE COUNTY COUNCILLOR CAWREY – Cllr Cawrey reported on the bypass consultation events, ward walk on 4th April, The Collection to receive a refurbishment and be renamed The Lincoln Museum. Cllr Cawrey thanked the parish council for their work on the village hall and for supporting the relocation of the library.

REPORTS FROM NORTH KESTEVEN DISTRICT COUNCILLORS BURLEY, CAWREY & MORAN – Cllr Cawrey reported on NKDC committee meetings, empty homes and the NK Lottery providing community group funding.

Cllr Burley reported on the election process and nomination window, Springwell Solar panel farm and empty homes.

Cllr Moran – Nothing to report.

QUESTIONS OR POINTS RAISED BY RESIDENTS AND MEMBERS OF THE PUBLIC - Nil

COUNCIL SESSION  

Code of conduct reminders

Nolan Principles

Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability, openness, honesty & leadership.

Register of interests

The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

23028. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies for absence be accepted from Cllr Barr.

It was RESOLVED: That apologies for absence be accepted from Cllr Broad.

23029. DECLARATIONS OF INTEREST

a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT –Nil

b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil

c. TO NOTE CORRESPONDENCE FROM NORTH KESTEVEN DISTRICT COUNCIL REGARDING OUTSTANDING REGISTER OF INTERESTS – Correspondence was noted. All outstanding register of interests were received.

23030. TO CONFIRM THE MINUTES OF THE MEETING – 7th February 2023 - It was RESOLVED: That the minutes of the meeting held on 7th February 2023 be approved and signed as a true record by the chairman.

23031. FINANCES

a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS

Payments made by Direct Debit

Presented at report 23031a

             Payments made between meetings

Presented at report 23031a

All reports can be downloaded from –https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/39/meeting-reports---march-2023?downloadID=39 

b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at report 23031b- Payment of accounts be accepted. Reports can be downloaded from - https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/39/meeting-reports---march-2023?downloadID=39 

c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliation 364 be accepted and signed by Cllr Marden, bank balance reported as £292,559.36.

d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget, income and expenditure was reviewed. No concerns were raised.

e. TO REVIEW THE ASSET REGISTER – A query was raised about the inclusion of land at Red Hall Farm Lane.

It was RESOLVED: That subject to this addition, the asset register dated 07.03.23 be accepted.

f. TO CONSIDER AND ACCEPT A QUOTE FOR INSURANCE FOR THE VILLAGE HALL – It was RESOLVED: That the quote for a 6-month policy from BHIB insurance be accepted.

23032. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Items noted:     Correspondence related to the LALC EGM, NKDC candidate presentations, the arrangements for the Annual Parish Meeting to be held on Monday 22nd May 2023 at the Methodist Church Hall.

Members considered correspondence regarding a boundary fence at the burial ground. The council accepts no liability for the repair or replacement of the fence. However, will support the resident to carry out basic repairs.   

23033. TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY –

• Barclaycard statement outlining payments made using the corporate credit card.
• Payments made using delegated authority as reported at 23031a.

23034. PLANNING

a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL –  

22/1777/FUL - Land to the rear of 6 Main Avenue– It was RESOLVED: That the council has no objections overall but supports the request from Environmental Services for the applicant to provide a construction management plan which will help to mitigate disturbance to nearby residents.  

b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was received.

23035. TO CONSIDER SUBMISSION OF A REQUEST TO REDUCE THE SPEED LIMIT ON THE 40MPH SECTION OF GRANTHAM ROAD –

Cllr Manders declared a non-pecuniary interest in this item at 19:34.

Council session was suspended to seek information from Cllrs Cawrey and Burley. Council session resumed at 19:44

The council agreed to defer this item whilst further information and evidence is sought.

23036. TO CONSIDER UPGRADING A STREETLIGHT ON KENNEDY ROAD TO AN LED LANTERN –  It was RESOLVED: That the streetlight outside 22 Kennedy Road be upgraded to an LED lantern at a cost of £350.00 + VAT.

23037. TO CONSIDER REPLACEMENT OF DOG WASTE BINS – It was RESOLVED: That dog waste bins be replaced on the recreation ground due to requiring repair. Officers were authorised to move bins within the village as appropriate.

23038. TO REVIEW AND ADOPT RISK ASSESSMENTS

a. CHRISTMAS TREE - It was RESOLVED:  That the Christmas tree risk assessment v1.0 be adopted subject to the addition of risks relating to the use of the winch.

b. SPEED INDICATOR DEVICE – It was RESOLVED: That the Speed Indicator Device risk assessment v1.0 be adopted.

c. LEGIONELLA FOR PAVILION AND VILLAGE HALL – Risk assessments carried out externally. Members accepted the documents.  

23039. TO CONSIDER THE BRACEBRIDGE HEATH VILLAGE HALL

a. TO RECEIVE A REPORT ON VAT IMPLICATIONS FOR THE PROJECT FROM PARKINSON PARTNERSHIP LTD – It was RESOLVED: That Bracebridge Heath Parish Council apply to become VAT Registered with HMRC and make an Option to Tax the village hall site, to be marked on a map as appropriate.

b. TO RECEIVE THE ASBESTOS SURVEY REPORT AND CONSIDER ANY ACTIONS – The report was accepted.

c. TO CONSIDER TENDER DOCUMENTATION – It was RESOLVED: That the room data sheets, technical drawings and invitation to tender documents be accepted. Officers were given authority to begin the tender process once the remaining pricing schedule was drawn up.

d. TO RECEIVE AN UPDATE ON THE PROGRESS OF THE PROJECT – A written and verbal update was provided on progress.

23040. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING - Nil

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.

23041. TO CONSIDER AND ACCEPT A QUOTE FOR FIRE SAFETY WORKS AT THE PAVILION– It was RESOLVED: That a quote from Lindum Fire Services be accepted.

There being no further business, the meeting closed at 20:18

Signed___________________________Chairman                                                                                                        4th April 2023