November 2020

Draft notes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 3rd November 2020 at 19:30

Present:  Cllrs C Barr, C Broad, C Callan, L Hauton, J Kilcoyne, S Manders (meeting chairman), A Smith, K Trought and A Walker

In attendance: County and District Cllr Cawrey; Clerk to Council, Mrs S Knowles. No members of public were present.

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on issues relating to the community library pathway and external lighting; library services awaiting confirmation that a click and collect service can run throughout the national lockdown beginning 5th November 2020; Lincoln Castle grounds remaining open during lockdown; new Chief Fire Officer for Lincolnshire Fire and Rescue; Lincoln Eastern Bypass due to open by the end of the year.

Q: Cllr Barr asked whether there was scope for shared use of the police station building to host youth facilities in the evening?

A: Cllr Cawrey advised to enquire with LCC directly.

Reports from North Kesteven District Councillors Burley, Cawrey & Moran – Cllr Cawrey reported on election of the new NKDC Chairman, Mrs Susannah Barker-Milan.

Cllrs Burley and Moran were not in attendance.

Q: Cllr Callan asked whether there was any update on the adoption of the design code for the SEQ.

A: Cllr Cawrey confirmed that this would be considered at the Executive Board in December.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms.

20137. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies for absence from Cllr Marden be accepted.

It was RESOLVED: That apologies for absence from Cllr Moran be accepted.

20138. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Nil

20139. TO CONFIRM THE MINUTES OF THE MEETING – 27th OCTOBER 2020- It was RESOLVED: That the minutes of the meeting held on 27th October 2020 be approved and signed as a true record by the chairman.

20140. TO CONSIDER FINANCIAL MATTERS

a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

b.  TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.

It was RESOLVED: That Council approve the payment of accounts.

Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.

c. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 305, 306 and 307 be approved and signed, the clerk to nominate a councillor to sign on behalf of council.

d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.

Online banking authorisations to be carried out by Cllrs Manders and Trought

20141. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

It was RESOLVED: That the clerk apply for the library and allotment site to be re- registered as assets of community value.

A verbal report was given on a meeting with Lincolnshire County Council about the future use of the former police station building and possible changes which may affect the community library.  

Council discussed the correspondence about repairs required to Bracebridge Heath Village Hall.

Correspondence about street furniture for the bypass was referred for consideration at the Environment committee.

It was noted that planning application 20-0752-FUL - Land off Canwick Avenue and Westminster Drive, Bracebridge Heath, would be considered at a meeting of NKDC planning committee. Cllr Manders agreed to speak on behalf of Council.

20142. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES        

a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

 i. Finance and Policy committee – 19th October 2020 – A verbal report was given. It was RESOLVED: That a total of £405.60 of bad debt is written off in respect of allotment rent and pavilion hire.

It was RESOLVED: That two laptops, one printer, one hard drive and a steamer be disposed of and the asset register updated as recommended by the Finance and Policy committee.

It was RESOLVED: That members of council may

- take part in discussion of; or

- vote upon payments to be made

only after they have supplied appropriate information to the clerk to comply with any request of council’s bankers regarding anti money laundering regulations or other legislation.

It was RESOLVED: That delegated authority, in consultation with the Executive sub-committee, be given to the clerk to authorise all payments in the event that:

- the number of members who are able to discuss and approve payments falls below the quorum of a meeting; or

- the number of authorised signatories able to approve payments falls below the number identified in Financial Regulations.

It was RESOLVED: That Cllr Broad be appointed as a signatory for Council’s bank account to replace Cllr Adeyemi.

i. Environment committee – 20th October 2020 – A verbal report was given.

iii. Neighbourhood Plan sub-committee – 29th October 2020 – A verbal report was given.

b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – A verbal report was given.  Delegated authority was used to make necessary closures as a result of national restrictions due to COVID 19 and a joint statement with St John’s Church about Remembrance Sunday was published

c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Cllr Moran resigned from the Environment committee.  

d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS – The clerk requested that dates for meetings in December are altered. The changes were agreed.

Planning applications discussed at the Environment committee meeting on 20th October 2020

• Single storey side and rear extensions 

Ons Huis 49 The Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2NP

Ref. No: 20/1253/HOUS | Received: Wed 23 Sep 2020 | Validated: Tue 06 Oct 2020 | Status: Registered

• Erection of first floor rear and side extension 

49 Bath Road Bracebridge Heath Lincoln Lincolnshire LN4 2TU

Ref. No: 20/1232/HOUS | Received: Mon 21 Sep 2020 | Validated: Thu 01 Oct 2020 | Status: Registered

• Change of use of land to domestic curtilage and erection of 2m high fencing. 

6 Chichester Road Bracebridge Heath Lincoln Lincolnshire LN4 2TP

Ref. No: 20/1219/FUL  Received: Thu 17 Sep 2020 Validated: Fri 02 Oct 2020 Status: Registered

• Revision to house types and an increase in number of units from 79 to 91 in Phase 2 of 15/0477/OUT (Erection of up to 120 dwellings and associated infrastructure (outline with means of access) & 19/0018/RESM (Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) to increase the overall no. of units from 120 to 132. 

Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire

Ref. No: 20/0752/FUL | Received: Thu 18 Jun 2020 | Validated: Fri 03 Jul 2020 | Status: Registered

• T1 - T6 Sycamore - reduce height by 3-4m; reduce lateral branches by 2-3m

5, 7 And 9 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW

Ref. No: 20/1298/TPO | Received: Mon 28 Sep 2020 | Validated: Mon 28 Sep 2020 | Status: Unknown

For discussion – November 2020 

• New advertising hoarding for the new phase of housing at St Johns Village 

Site Office Caistor Drive Bracebridge Heath Lincoln Lincolnshire LN4 2TA

Ref. No: 20/1371/ADV | Received: Thu 08 Oct 2020 | Validated: Thu 08 Oct 2020 | Status: Registered

Planning decisions received – October 2020

• To convert into early years childcare provision, minor internal refurbishments & some external changes relating to turning some of the hard standing into appropriate children's outdoor play area, change of use from Sui Generis to D1.

Police Station London Road Bracebridge Heath Lincoln Lincolnshire LN4 2LA

Ref. No: 20/1221/CCC | Received: Wed 16 Sep 2020 | Validated: Wed 16 Sep 2020 | Status: County Council - no objection raised

• Erection of single storey side extensions.

19 Johnson Drive Bracebridge Heath Lincoln Lincolnshire LN4 2LL

Ref. No: 20/1130/HOUS | Received: Thu 27 Aug 2020 | Validated: Fri 04 Sep 2020 | Status: Approved

20143. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting

ii. Bracebridge Heath Cricket Club – Cllr Trought – No meeting

iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – Verbal report given.  

iv. Heath U3A – Cllr Callan – Nothing to report.  

v. St John the Evangelist Church – Cllr Kilcoyne – Nothing to report.   

vi. Bracebridge Heath Village Hall Management Committee – No representative

vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meetings

viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Verbal report given.

20144. TO CONSIDER CONTINUATION OF THE SCHEME FOR DELEGATED AUTHORITY – It was RESOLVED: That the scheme continue and be reviewed every 2 months as previously resolved.

20145. TO CONSIDER THE BRACEBRIDGE HEATH NEIGHBOURHOOD PLAN AND APPROVAL TO PROGRESS TO THE REGULATION 16 CONSULTATION STAGE – It was RESOLVED: That permission is given to progress to the Regulation 16 Consultation stage.

Thanks were given to everyone who had contributed to the plan.

20146. TO CONSIDER COUNCIL’S ACTION PLAN– It was RESOLVED: That the action plan be adopted by Council.

20147. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – VE Day raffle prizes

ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive).

20148. TO CONSIDER QUOTES FOR THE SUPPLY AND INSTALLATION OF BROADBAND AT THE PAVILION – A verbal report was given. It was RESOLVED: That a 24-month contract be accepted from Talk Talk.

There being no further business the meeting closed at 21:04

Signed___________________________Chairman                                                                                   01 December 2020

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