Minutes - Executive sub-committee - 24 November 2020
Draft notes of a meeting of the Executive sub-committee held remotely using Zoom on 24th November 2020 at 18.30
Present: Cllrs Kilcoyne, Manders, Moran and Trought
In attendance: Clerk to Council, Mrs S Knowles No members of public were present
1. To receive apologies and accept valid reasons for absence– Nil
2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item – Nil
3. To confirm the minutes of the Executive committee meeting held on 13th August 2020 - It was RESOLVED: That the minutes of the meeting held on 13th August 2020 be approved and signed as a true record by the chairman.
4. Items for the agenda of the net sub-committee meeting – Nil
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to
Meetings) Act 1960 (due to the confidential nature of business relating to employees)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that
it involves the likely disclosure of exempt information (personal information related to employees).
5. To consider staffing matters
a. To consider appointment to the deputy clerk and facilities manager position – It was RESOLVED: That a recommendation be made to Full Council on an appointment to the deputy clerk and facilities manager position
b. To consider purchase of equipment for a new appointment – It was RESOLVED: That a recommendation be made to Full Council that the clerk be authorised to purchase a laptop and Microsoft Office 365 to the value and specification agreed by Council.
It was RESOLVED: That a recommendation be made to Full Council that the clerk be authorised to purchase ancillary items as
reported.
It was RESOLVED: That a recommendation be made to Full Council that the clerk be authorised to upgrade an existing
mobile phone contract to the value of £30 per month.
It was RESOLVED: That a recommendation be made to Full Council to authorise two subscriptions to the Society of Local Council Clerks for the assistant clerk and deputy clerk and facilities manager.
It was agreed that any required training provided through LALC be booked as appropriate.
It was RESOLVED: That a recommendation be made to Full Council that a key safe be purchased for storage of all Council’s keys.
c. To consider staff appraisals – It was agreed that a report be provided to Full Council on training requirements.
It was agreed that the clerk’s appraisal be conducted by Cllrs Manders and Trought, to report back to the Executive subcommittee.
d. To consider other staffing matters– It was agreed that a recommendation be made to Full Council regarding arrangements for Mr Wordley’s retirement including a gift to be paid from the Chairman’s allowance.
There being no further business the chairman closed the meeting at 19:39
Signed_______________________________Chairman