Minutes - Finance and Policy committee - 18 October 2021
Minutes of a meeting of Finance & Policy committee held at the Bracebridge Heath Community Library on 18th October 2021 at 19:40
Present: Cllrs Barr, Callan, Kilcoyne and Manders.
In attendance: Mrs S Knowles, Clerk to Council.
No members of the public were in attendance.
1. To receive apologies and accept valid reasons for absence– It was Resolved: That apologies for absence be accepted from Cllr Blackmore.
2. To receive members’ declarations of interest in accordance with the adopted Code of Conduct – Cllr Callan declared a non- registerable interest in relation to the Bracebridge Heath Community Library.
3. To confirm the minutes of the meeting held on 16th August 2021- It was Resolved: That the minutes of the meeting of the Finance & Policy committee held on 16th August 2021 be approved as a correct record and signed by the chairman.
4. To consider budget, income and expenditure – No concerns raised.
5. To consider payment of accounts – It was RESOLVED: That the committee approve the payment of accounts.
|
Payment date |
Payee |
Amount (£) |
Reference |
|
20.10.2021 |
ESPO |
142.56 |
Cleaning / maintenance materials |
|
Glendale Countryside |
1070.40 |
Grass cutting |
|
|
Langleys |
159.60 |
Legal fees |
|
|
Lindum Fire Services Limited |
126.00 |
Fire safety inspections |
|
|
Mayflower Washroom Solution |
14.04 |
Waste services |
|
|
Bracebridge Heath Methodist Church |
54.00 |
Room hire |
|
|
NKDC Licensing |
20.00 |
Gambling licence |
|
|
Savills UK Ltd Client Receipts Account |
500.50 |
Allotment rent and wayleave |
|
|
SDG Access Ltd |
1170.49 |
Deposit – Replacement fire doors for pavilion |
|
|
TUCANN |
269.60 |
Publication of parish information sheet |
|
|
Redacted |
50.00 |
Pavilion deposit return |
|
|
Redacted |
50.00 |
Pavilion deposit return |
|
|
Redacted |
50.00 |
Pavilion deposit return |
|
|
Redacted |
50.00 |
Allotment deposit return |
|
|
29.10.2021 |
Salaries and reimbursements |
3449.73 |
Salaries and reimbursements |
|
HMRC |
478.73 |
Tax and NI M7 |
|
|
Lincolnshire Pension Fund |
1334.96 |
Pension contributions M7 |
6. To consider investment of Council finances – The committee agreed to explore this further.
7. To consider purchase of an additional computer for the Bracebridge Heath Community Library – Cllr Callan did not take part in this item. The committee did not have a quorum to make decisions at this point. The item would be considered at the next meeting of Full Council instead.
8. To consider policies and governance documents for review -
a. Banking Arrangements policy – It was Resolved: That the policy be removed.
b. Behaviour at Work policy – It was Resolved: That the policy be removed.
c. Bullying and Harassment policy – It was Resolved: That the Bullying and Harassment policy v1.0 be adopted.
d. Chairmanship guidance – It was Resolved: That the Chairmanship guidance be amended as agreed, v1.1 be adopted.
e. Councillor Vacancies policy – It was Resolved: That the Councillor Vacancies policy be amended as agreed, v2.0 adopted
f. Lone Working policy and procedure – It was Resolved: That the Lone Working policy be amended as agreed, v1.1 be adopted. It was agreed that training on safety and lone working should be provided to all staff.
g. Member Role Profile – It was Resolved: That the Member Role Profile be amended as agreed, v1.1 adopted.
h. Performance and capability policy -It was Resolved: That the Performance and Capability policy be removed, the content to be provided within the Staff Support and Appraisal policy.
i. Staff support and appraisal policy – It was Resolved: That the staff support and appraisal policy be amended and renamed to Staff Support, appraisal and performance policy, v3.0 adopted.
9. To consider a change of dates for the Finance and Policy committee meetings for the remainder of the civic year - It was Resolved: That future dates for committee meetings be changed to: 6th December 2021, 7th February 2022, 4th April 2022.
10. Items for the agenda of the next committee meeting – grants, precept and budget, action plan, terms and conditions of employment for staff.
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to
Meetings) Act 1960 (due to the confidential nature of business)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.
11. To consider legal matters relating to Red Hall Farm Lane – A verbal update was given. No decisions made.
12. To consider legal matters relating to the Bracebridge Heath Village Hall – It was Resolved: That the Council seek legal advice regarding the Village Hall.
There being no further business the chairman closed the meeting at 21:35
Signed_______________________________Chairman 6th December 2021