Minutes - Full Council - 04 October 2022
Minutes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 4th October 2022 at 7pm
Present: C Callan, V Marden, S Manders, A Smith, R Stone, K Trought.
In attendance: Clerk to Council, Mrs S Knowles and Deputy Clerk to Council, Mrs R Fraser
PUBLIC COUNCIL SESSION
Code of conduct reminders
Nolan Principles
Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability,
openness, honesty & leadership.
Register of interests
The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content of
their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.
22133. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies be accepted from Cllr Walker, Cllr Barr and Cllr Broad
22134. DECLARATIONS OF INTEREST
a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT –Cllr Manders declared non-pecuniary interests in matters relating to St John’s Evangelist Church. Cllr Callan declared non-pecuniary interests in matters relating to LALC.
b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil
22135. TO CONFIRM THE MINUTES OF THE MEETING – 6TH SEPTEMBER 2022 - It was RESOLVED: That the minutes of the meeting held on 6th September 2022 be approved and signed as a true record by the chairman.
22136. FINANCES
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS
Payments made by Direct Debit
Presented at report 22136a
Payments made using delegated authority since 6th September 2022
Presented at report 22136a
b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at report 22136bpayment
of accounts – 10th October 2022 be approved.
Reports can be downloaded from https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/32/meeting-reportsoctober-
It was RESOLVED: That a deposit of £50 be returned following hire of the pavilion.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliations 350 and 351 be accepted and signed by Cllr Stone.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget, income and expenditure was reviewed. It was requested that the Neighbourhood Plan budget line be removed for the next financial year as activity had ceased.
e. TO AUTHORISE SET UP OF DIRECT DEBITS FOR THE VILLAGE HALL UTILITIES – WATER, GAS, ELECTRIC AND BUSINESS RATES. It was
RESOLVED: That authority is given to the clerk to set up direct debit payments for the village hall utilities – Scottish Power, EDF Energy, Wave and North Kesteven District Council.
f. TO CONSIDER INVESTMENT OF COUNCIL’S RESERVES – It was RESOLVED: That the Council would firstly adopt an investment strategy prior to committing any funds to an investment; and consider a list of possible investment opportunities as guided by the investment strategy. Items to be brought to future meetings of the Full Council.
22137. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Items noted:
Correspondence from Central Lincolnshire Local Plan, WHP Telecom, Speed Survey, Red Hall Farm Lane, the Pavilion door and grass cutting. The Council noted the complaint received regarding Red Hall Farm Lane and accepted the clerk’s report on the matter. No further action to be
taken.
22138. TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – Payments made at minute 22136a, expenditure relating to the death of Queen Elizabeth II – condolence book, photo frame, application of a grant from the Lincolnshire Co-op Community Champions Award for the Wombles group, Barclaycard statement outlining payments made using the corporate credit card.
22139. PLANNING
a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL –
22/151/HOUS - 4 Churchill Avenue
It was RESOLVED: that Bracebridge Heath Parish Council has no comments or objections.
22/1383/TPO – 1 Stanley Crescent / Cross O Cliff Court
It was RESOLVED: that Bracebridge Heath Parish Council requests additional information from the applicant. Currently, the application does not detail the scale of the pruning and there does not appear to be an accompanying arborist report to support this work. No reasons are provided for the pruning other than that some branches are overhanging a garden.
22/1370/FUL – Telecoms mast, Recreation Ground
Bracebridge Heath Parish Council objects to the specified timeframe for the temporary mast. As leaseholder of the land Bracebridge Heath Parish Council has only consented to the site being used for a further 6 months. Parish Council reluctantly agreed this 6-month extension taking into account the applicant’s need for more time to construct a permanent mast in a nearby location and to ensure that
there were temporary arrangements for mobile communications in the interim.
Bracebridge Heath Parish Council reiterates its view that the recreation ground is not an ideal or suitable location for this telecoms equipment. The comments relating to the suitability of the recreation ground made in respect of planning application 21/0966/FUL still stand. The site and construction of a permanent mast at the Esso Garage should now be expedited and made fully operational, as agreed
with the operator by mid-February 2023.
b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was received.
22140. TO CONFIRM ARRANGEMENTS FOR REMEMBRANCE SUNDAY AND TO APPROVE THE EVENT RISK ASSESSMENT: It was RESOLVED: That the Remembrance Sunday Risk Assessment v1.0 be adopted, subject to the amendment noted in the meeting.
22141. TO RECEIVE THE ANNUAL PLAY PARK INSPECTION REPORT AND CONSIDER ANY ACTIONS – a written report was received.
22142. TO REVIEW AND ADOPT RISK ASSESSMENTS FOR THE COUNCIL’S BUILDINGS:
a. Library risk assessment - It was RESOLVED: that the Library risk assessment v1.1 be accepted.
b. Library fire risk assessment - It was RESOLVED: that the Library fire risk assessment v1.1 be accepted.
c. Pavilion risk assessment - It was RESOLVED: that the Pavilion risk assessment v1.1 be accepted.
d. Pavilion fire risk assessment - It was RESOLVED: that the Pavilion fire risk assessment 1.0 be accepted.
e. Village Hall risk assessment - It was RESOLVED: that that the Village Hall risk assessment v1.0 be accepted.
f. Village Hall fire risk assessment - It was RESOLVED: that the Village Hall fire risk assessment v1.0 be accepted.
22143. TO CONSIDER USING THE COMMUNITY HUB AS A ‘WARM HUB’ DURING THE WINTER MONTHS - It was RESOLVED: That the council
supports the community hub being used as a warm hub, the clerk to council to work with the volunteers to make suitable arrangements.
22144. TO CONSIDER PARISH COUNCIL SUPPORT FOR BRACEBRIDGE HEATH TO ACT AS A PILOT SCHEME FOR ON STREET ELECTRIC VEHICLE CHARGING – This item was deferred. Further information is required before the Parish Council can consider the scheme.
22145. TO RECEIVE AN UPDATE ON THE VILLAGE HALL REFURBISHMENT PROJECT - a verbal report was given.
22146. TO PASS A RESOLUTION TO SIGN UP TO THE CIVILITY AND RESPECT PLEDGE - It was RESOLVED: That Council sign the civility and respect pledge and agrees that the council will treat councillors, clerks, employees, members of the public, and representatives of partner organisations and volunteers with civility and respect in their roles and that it:
Has put in place a training programme for councillors and staff
Has signed up to the Code of Conduct for councillors
Has good governance arrangements in place including staff contracts and a dignity at work policy
Will seek professional help at the early stages should civility and respect issues arise
Will commit to calling out bullying and harassment if and when it happens
Will continue to learn from best practices in the sector and aspire to be a role model/champion council through for example the Local Council Award Scheme
Supports the continued lobbying for change in legislation to support the Civility and Respect Pledge including sanctions for elected members where appropriate
22147. TO CONSIDER ALTERATIONS TO THE COUNCIL’S MEETING SCHEDULE – It was RESOLVED: That two changes would be made to the schedule, meeting dates in November 2022 and January 2023 be altered to 15th November and 17th January respectively.
22148. TO CONSIDER CO-OPTION TO A COUNCIL VACANCY – No applications received.
22149. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil.
There being no further business, the meeting closed at 19:59
Signed___________________________Chairman 15th November 2022