September 2019

Minutes of a meeting of the Amenities committee held on 23rd September 2019 in the Bracebridge Heath Community Library at 19:00

Present: Cllrs Adeyemi, Barr, Broad, Callan, Kilcoyne (arrived at 20:36), Manders, Marden, Parr, Smith, Trought.
In attendance: Mrs S Knowles –Clerk to Council 
No members of public present

1. To consider apologies for absence and note the reason where appropriate – 

• It was proposed, seconded and Resolved: That apologies from Cllr Kilcoyne be accepted.
• It was proposed, seconded and Resolved: That apologies from Cllr Moran be accepted.

2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item. - Cllr Callan declared a non-pecuniary interest in matters relating to the Community Library.

3. To consider grass cutting and grounds maintenance –
a. To consider a grounds maintenance specification – It was proposed, seconded and Resolved: That subject to amendments discussed the specification would be used to obtain quotes for a 3-year grounds maintenance contract.
b. To consider quotations for hedge cutting – Quotations had not been received in time. This item would be deferred until the next meeting of the committee

4. To consider repairs and new equipment for play parks
a. To consider the annual safety inspections for 2019 – The inspection documents were reviewed. The village caretaker would address minor items identified.

5. To consider the recreation ground and assets
a.To consider dog fouling at the recreation ground – It was proposed, seconded and Resolved: That the role of dog warden be advertised as a voluntary position within the village. Applications to be made to the clerk to council. 7 in favour 2 opposed 0 abstentions
b. To consider provision of CCTV- It was reported that quotations for replacement CCTV had not yet been received. This item would be deferred until the next meeting.
c. Bowling green – There was a discussion about the condition and future of the bowling green. It was agreed that correspondence be sent to the bowls club regarding the future of the facility.
d. Football pitches – It was agreed that the goal posts be sanded and painted.
e. MUGA – Long term maintenance was discussed and deferred to a future meeting of the committee. It was requested that costs be obtained to install LED lighting at the recreation ground.
f. Skate park – Nil
g. Tennis courts – Long term maintenance was discussed and deferred to a future meeting of the committee.

6. To consider community buildings –
a. To consider sanitary waste disposal in the pavilion and library – It was proposed, seconded and Resolved: That the press and public be excluded from the meeting for the consideration of agenda item 9a on the grounds that it involves the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Press and public were excluded at 20:22

It was proposed, seconded and Resolved: That Council accept the quote from Mayflower Washroom Solutions to provide sanitary waste disposal, the cost being £140.40 +VAT. 

Public committee session resumed at 20:15

b. To consider the community library revenue grant agreement – It was proposed, seconded and Resolved: That the grant agreement be signed by the clerk to council.
c. Community Library – It was proposed, seconded and Resolved: That an internal key safe be purchased for library keys.
d. Pavilion – Nil.

7. To consider redevelopment of community buildings – It was proposed, seconded and Resolved: That the press and public be excluded from the meeting for the consideration of agenda item 9a on the grounds that it involves the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Press and public were excluded at 20:22

Cllr Kilcoyne arrived at the meeting at 20:36

Public committee session resumed at 20:48

a. To receive feedback from the Village Showcases – It was agreed that feedback would be given via Heath Cliff View and on social media.
b. Next steps – This item was deferred until the next meeting of the committee.

8. To consider creation of an advisory committee – After discussion it was agreed that an advisory committee was not required.

9. Items for the agenda of the next committee meeting – Grounds maintenance contract, budget 2020/2021.

There being no further business the chairman closed the meeting at 21:11.
Signed_______________________________Chairman 25th November 2019