December 2018

Minutes - Full Council - 4th December 2018

Minutes of the meeting of Bracebridge Heath Parish Council held on 4th December 2018 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), P Burley, G Fletcher, Mrs P Humphrey, J Moran, Mrs K Trought, Mrs A Walker, J Ward
Clerk to Council Mrs S Knowles was present
7 members of the public were present 
4 representatives from Anglian Water were present

PUBLIC PARTICIPATION SESSION

Police Report - Between 6th November and 4th December 2018 eight crimes were recorded including four crimes of theft, three crimes of burglary and one crime of criminal damage.
County Council – Apologies received from Cllr Miss Cawrey. 
District Council –

  • District Councillor Gallagher reported on the cancellation of the Planning Committee meeting on 11th December 2018; Metheringham conservation area appraisal; food health and safety enforcement plan; NKDC Full Council meeting to be held on Tuesday 18th December with a Carol Service.
  • District Cllr Burley reported on the National Centre for Craft and Design welcoming 11,000 visitors, an increase of 4% on the previous year; the Cycling Strategy approved outlining NKDC’s commitment to providing safe opportunities for cycling; Fund NK grants available to community organisations; Refuse collections over the Christmas period in Bracebridge Heath to be held on Friday 28th December and Friday 4th January 2019.
  • Apologies were received from Cllr Miss Cawrey.

Questions / Points raised by residents / members of the public –
Representatives from Anglian Water gave a presentation about the proposed new pipeline to be installed through parts of the village. The proposed pipeline is required to ensure that water supply meets demand over the next 25 years. The Water Resources Management Plan is a government regulated requirement and Anglian Water’s plan focuses on demand management, leakage, water efficiency and supply management. Installation of a new pipeline will improve the ability to move the supply of water appropriately across the region.

Q: Which villages will be affected?
A: The route has been planned to minimise disruption to residential areas and will primarily impact on rural areas. A large amount of work has been undertaken to ensure that there is also as little impact as possible on habitats and species in these areas.

Q: Will the old pipe and new pipe run parallel on entry to the reservoir in Bracebridge Heath?
A: It is planned to do so. However, the exact location of the pipe is not yet decided. Householders affected by this will be contacted individually by a member of the project team. All options will be considered to minimise the impact on residents. Options include using the existing pipe at the entrance to the reservoir and installing the new pipe beneath the old to reduce the need for excavations.

Q: When will the work start?
A: Construction is planned to begin at the end of 2019 and it will take around 2 years to complete the pipeline. Planning permission will be sought before any work can take place.

Q: What sort of depth do you dig?
A: Typically, not very deep. Trenches will be around 1 and 2 metres deep. Directional drilling will be deeper. The deeper it is the more pumping stations will be required. Consultations are taking place with the landowners of proposed pumping station sites. The pipeline will be buried underground and the landscape will be made good in any areas affected by excavation.

Q: Can landowners refuse entry onto their land or can this be enforced?
A: Anglian Water would prefer for negotiations to take place with landowners but there is provision for enforcement if all other options have been considered. Anglian Water aim to minimise the disruption to all concerned and will submit environmental surveys and impact statements for the whole scheme alongside the application for planning permission. The environmental surveys will look at the impact and ways of reducing impact on noise, local roads, dust and many other aspects.

Q: Why does the water go into the reservoir and then back out again?
A: The reservoir is for storage and not just for water to pass through. The water at the Bracebridge Heath reservoir is a clean drinking water supply only.

Further information can be found at www.anglianwater.co.uk/new-pipeline. Specific questions about the pipeline can be sent to lincspipeline@anglianwater.co.uk.

PUBLIC COUNCIL SESSION

18149. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Lowery. Unanimous
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Clements Unanimous
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Mrs Manders Unanimous
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Mrs Stamp Unanimous
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Donaldson Unanimous

18150. MEMBERS’ CODE OF CONDUCT – The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

18151. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –
Cllr Fletcher: Non-disclosable pecuniary or nonpecuniary interest in matters relating to Bracebridge Heath Village Hall

18152. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 6th NOVEMBER 2018- It was proposed, seconded and Resolved: That the minutes of the meeting held on 6th November 2018 be approved and signed as a true record by the Chairman. Unanimous

18153. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) – Nil

18154. TO CONSIDER ELECTIONS – A verbal report was given on the election due to be held on 2nd May 2019.

18155. TO CONSIDER PREMISES FOR UNIFORMED ORGANISATIONS – A verbal report was given on possible options for premises.

It was proposed, seconded and Resolved: That Council session be suspended to enable a member of the public to participate Unanimous

Council session was suspended at 19:51 and resumed at 19:55

It was agreed that any facility installed should benefit all of the uniformed organisations and the wider community. It was requested that the plans previously drawn up for the remodelling of the pavilion be discussed at the Finance and General Purposes committee in December.

18156. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 19th November 2018 A verbal report was given. Members accepted the report.
  • Woodland and Cemetery Development sub-committee – 19th November 2018 A verbal report was given. Members accepted the report.
  • Finance & General Purposes committee – 19th November 2018 A verbal report was given. Members accepted the report.
  • Neighbourhood Plan sub-committee – 22nd November 2018 A verbal report was given. Members accepted the report. It was proposed, seconded and Resolved: That the Neighbourhood Plan Terms of Reference v1.2 be adopted by Council. Unanimous

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – No changes.

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING DECEMBER
i. Planning, Lighting & Roads committee – 17th December 2018
ii. Playing Fields, Allotments and Open Spaces committee – 17th December 2018
iii. Finance & General Purposes committee – 17th December 2018
iv. Neighbourhood Plan sub-committee – 20th December 2018

Planning applications validated – Discussed at Planning Lighting and Roads committee on 19th November 2018

Erection of a single storey side extension.
1 Medland Drive Bracebridge Heath Lincoln LN4 2FS
Ref. No: 18/1519/HOUS | Received: Mon 05 Nov 2018 | Validated: Wed 07 Nov 2018 | Status: Registered

Erection of single storey side extension.
1 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LH
Ref. No: 18/1423/HOUS | Received: Mon 15 Oct 2018 | Validated: Tue 30 Oct 2018 | Status: Awaiting decision

Erection of a double garage to the side and a rear extension to existing garage and improvements and alterations to the external appearance of the property.
Widening of the existing drive way.
1 Lancia Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2QL
Ref. No: 18/1456/HOUS | Received: Fri 19 Oct 2018 | Validated: Wed 24 Oct 2018 | Status: Registered

Erection of single storey rear extension
51 Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2NF
Ref. No: 18/1415/HOUS | Received: Thu 11 Oct 2018 | Validated: Thu 11 Oct 2018 | Status: Awaiting decision

Removal of hedge and erection of replacement fence.
6 Main Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2PE
Ref. No: 18/1347/HOUS | Received: Thu 27 Sep 2018 | Validated: Fri 26 Oct 2018 | Status: Registered

Planning applications validated during November – for discussion at the Planning, Lighting and Roads committee on 17th December 2018
Nil

Planning decisions received – November 2018

Proposed single storey rear extension and new detached garage
15 Bentley Drive Bracebridge Heath Lincoln Lincolnshire LN4 2QW
Ref. No: 18/1326/HOUS | Received: Wed 19 Sep 2018 | Validated: Wed 19 Sep 2018 | Status: Approved

Erection of wooden garden gazebo (retrospective).
1 St Albans Close Bracebridge Heath Lincoln Lincolnshire LN4 2TQ
Ref. No: 18/1319/HOUS | Received: Mon 17 Sep 2018 | Validated: Mon 01 Oct 2018 | Status: Approved

Installation of satellite dishes and terrestrial aerials as part of communal provision (part retrospective).
St John's Hospital Bracebridge Heath Lincoln LN4 2UT
Ref. No: 18/1243/LBC | Received: Mon 10 Sep 2018 | Validated: Tue 25 Sep 2018 | Status: Approved

Erection of single storey front extension and garage conversion.
Saranac 25 Red Hall Lane Bracebridge Heath Lincoln Lincolnshire LN4 2LB
Ref. No: 18/1228/HOUS | Received: Fri 07 Sep 2018 | Validated: Wed 03 Oct 2018 | Status: Approved

Erection of single storey rear extension
51 Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2NF
Ref. No: 18/1415/HOUS | Received: Thu 11 Oct 2018 | Validated: Thu 11 Oct 2018 | Status: Approved

18157. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Ward –No meeting.
ii. Bracebridge Heath Bowls Club – Cllr Mrs Walker – No meeting.
iii. Bracebridge Heath Community Library – Cllr Mrs Humphrey – Nil
iv. Bracebridge Heath Cricket Club – - Cllr Mrs Stamp – Nil
v. Bracebridge Heath Neighbourhood Watch – A verbal report was given.
vi. Village Hall Management Committee – Cllr Fletcher – A verbal report was given.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council – No meeting.
viii. Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – No meeting.

18158. TO CONSIDER FINANCIAL MATTERS –
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – The Clerk reported that the following payments were made between meetings:

Approved at Finance & General Purposes Committee – 19th November 2018

  • 20/11/2018 BACS PPG Architectural Coatings £79.19 Paint - Library
  • 20/11/2018 BACS Mrs S Griffiths £80.00 Payment in error
  • 20/11/2018 BACS Shell UK Ltd £10.13 Handyman fuel
  • 30/11/2018 BACS EON £300.00 Streetlighting repairs
  • 30/11/2018 BACS HMRC £563.21 Tax & NI
  • 30/11/2018 BACS Lincoln Security £10.00 Padlock – skip
  • 30/11/2018 BACS Lincolnshire Pension Fund £782.33 Pension contributions
  • 30/11/2018 BACS JC Pinion £177.97 Village Hall plumbing repairs
  • 30/11/2018 BACS Viking Direct £58.00 Postage
  • 30/11/2018 BACS Salaries and Reimbursements £3282.05 Salary and reimbursements

Direct Debit Payments – November 2018

  • 15/11/2018 DDR E-ON £741.48 Streetlighting
  • 30/11/2018 DDR SSE- Electric £127.42 Electricity - Pavilion
  • 30/11/2018 DDR SSE – Gas £133.50 Gas - Pavilion
  • 30/11/2018 DDR Trade UK £249.97 Library refurbishment
  • 30/11/2018 DDR Vodafone £67.18 Staff mobile phones
  • 30/11/2018 DDR Elliot Group £63.36 Container hire

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

Cllr Fletcher declared a non-pecuniary interest at 20:32 in matters relating to the payments for approval.
Cllr Mrs Trought declared a pecuniary interest at 20:32 in matters relating to the payments for approval.

  • 05/12/2018 BACS Linx Roofing £1100.00 Village Hall roof repairs
  • 05/12/2018 BACS Welmedical £125.70 Replacement pads and starter kits
  • 05/12/2018 BACS ESPO £94.86 Cleaning materials - pavilion
  • 05/12/2018 Cheque Mrs L Sidney £46.40 Remembrance Sunday refreshments
  • 05/12/2018 BACS EON £37.52 Streetlighting repairs
  • 05/12/2018 BACS Portland Tools Ltd £18.59 Caretaker materials
  • 05/12/2018 BACS Cllr Mrs Trought £6.50 Neighbourhood Plan prize

It was proposed, seconded and Resolved: That Council approve the payment of the accounts Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 261, 262 and 263 be approved and signed by Cllrs Burley, Mrs Walker and Moran respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 30th NOVEMBER 2018 - No concerns raised.

Cllr Fletcher left the meeting at 20:39 returning at 20:41

18159. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Active Places 
  • Allotments 
  • Anglian Water – Lincoln to Grantham pipe 
  • Bransby Horses 
  • Community carols 
  • Community Lincs 
  • Complaint 
  • Directory of Social Change
  • EON Energy
  • Footpath off Grantham Road
  • The Great Outdoor Gym Company
  • Greenfingers 
  • Kompan
  • LALC 
  • LALC War Memorial Grant Scheme 
  • Lincolnshire County Council School Admissions consultation 
  • Lincolnshire Funding Portal
  • Living Wage Foundation
  • LSI Energy
  • NALC newsletters
  • NKDC Code of conduct review
  • NKDC Contaminated Land Strategy
  • NKDC Fund
  • NKDC Household survey
  • Pelican Trust
  • Plantscape
  • Public Sector Executive
  • Reading Agency 
  • Remembrance Sunday feedback
  • Road Closures
  • Rural Services Network
  • Subject Access Request

Written feedback from the Remembrance Sunday event was read out and a verbal report was given on communications with Lincolnshire Police about the experience of managing the road closures in Bracebridge Heath.
Members agreed to the request to access the footpath adjacent to the allotments for maintenance via the allotment land.

It was proposed, seconded and Resolved: That Council session be suspended to enable a member of the public to participate. Unanimous

Council session was suspended at 20:48 and resumed at 20:54

It was proposed, seconded and Resolved: That the press and the public be excluded from the meeting for the consideration of this part of the meeting on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act. Unanimous

The public were excluded from Council Session at 20:54.

Cllr Burley left the meeting at 21:18.

Open Council session resumed at 21:23.

18160. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Nil
b. To receive reports on training and development attended or completed – Nil

18161. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Committee structure.

There being no further business the meeting closed at 21:24
Signed___________________________Chairman 8th January 2019