December 2019

Minutes - Full Council - 3rd December 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 3rd December 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Barr, C Broad, C Callan, L Hauton, S Manders, V Marden, J Moran, K Trought.
District Cllrs Burley and Cawrey were present 
Clerk to Council, Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION
The Chairman of the Council reported that former Councillor, Roy Clements, had recently passed away. The funeral would be held on Thursday 5th December at 13.10 at Lincoln crematorium. A moment’s silence was held to remember Mr Clements.

Police Report – A written newsletter was received. It was agreed that a voucher of £25 would be purchased for PC Hanson for his retirement.
District Council -

  • District Councillor Cawrey reported on the NKDC household survey and the recent meeting of the Executive Board.
  • District Cllr Burley reported on the recent recommendation that NKDC becomes a tree champion which would involve writing a tree policy, investigating the role of trees and potential threats to trees. Cllr Burley also reported on a recent court case involving breach of a community protection order.
  • Cllr Moran - Nothing to report.

Cllr Kilcoyne reported that Bracebridge Heath Parish Council had recently signed the NALC tree charter.

Cllr Barr asked whether NKDC worked alongside the Woodland Trust in the protection of and planting of trees.
Cllr Burley noted that NKDC work with Hill Holt Wood.

Cllr Cawrey noted that members should look at the Open Space Strategy published by NKDC. Areas which are not suitable for development could be considered for tree planting.

County Council – LCC Councillor Cawrey reported on a change of date for LCC’s Full Council meeting which would be held on Wednesday 10th December; an update on the appointment of a new Chief Executive, climate change protests, members’ allowances and the Code of Conduct. Cllr Cawrey also reported on the new road layout at Canwick Avenue, Canwick Hill and the entrance to the International Bomber Command Centre. The work had been inspected by County Council officers who have requested that the developer commission a report into the safety of the new layout and consider any recommendations.

Cllr Cawrey also reported on the resurfacing of the St John's Road.

Cllr Kilcoyne reported on the requirement for public authorities to meet website accessibility regulations by Autumn 2020. It was noted that LCC had recently updated their website and were working on updates to the parish websites.

Questions / Points raised by residents / members of the public –
Nil

PUBLIC COUNCIL SESSION
Council session was suspended at 19:24. The clerk to council left the room.
The clerk to council returned. Council session resumed at 19:25.

19152. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE –

  • It was RESOLVED: That apologies for absence from Cllr Smith be accepted.
  • It was RESOLVED:That apologies for absence from Cllr Parr be accepted.
  • It was RESOLVED: That apologies for absence from Cllr Walker be accepted.

19153. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19154. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –
Cllr Manders: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Church of St John the Evangelist

19155. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 5th November 2019- It was RESOLVED: That the minutes of the meeting held on 5th November 2019 be approved and signed as a true record by the chairman.

19156. TO CONSIDER FINANCIAL MATTERS
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

  • 17/11/2019 DDR E-ON £754.62 Streetlighting
  • 30/11/2019 DDR Vodafone £49.84 Staff mobiles
  • 30/11/2019 DDR Elliot Group £48.00 Container hire
  • 30/11/2019 DDR Trade UK £14.99 Library maintenance

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 04/12/2019 BACS EON £786.10 Streetlighting repairs
  • 04/12/2019 BACS Lincolnshire Association of Local Councils (LALC) £10.80 Training
  • 04/12/2019 BACS Lincs PAT Testing £108.00 PAT Testing
  • 04/12/2019 BACS Mayflower Washroom Solutions £14.04 Waste disposal
  • 04/12/2019 BACS Redacted £50.00 Pavilion deposit return
  • 04/12/2019 BACS Shell UK Ltd £9.31 Caretaker - fuel
  • 04/12/2019 BACS Spaldings £67.99 Power tool repairs
  • 04/12/2019 BACS Redacted £6.75 Neighbourhood Plan prize
  • 04/12/2019 BACS Versatile Industries Company £120.00 Christmas tree – cherry picker
  • 04/12/2019 BACS Viking Direct £101.09 Library supplies
  • 31/12/2019 BACS North Kesteven District Council £135.00 Library rates
  • 31/12/2019 BACS HMRC £588.91 Tax & NI month 9
  • 31/12/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 31/12/2019 BACS Salaries & reimbursements £3488.08 Salaries & reimbursements

It was RESOLVED: That council approve the payment of the accounts.

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 287 and 288 be approved and signed by Cllrs Marden and Callan respectively.

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. No concerns raised.

Cllr Callan declared a non-pecuniary interest in matters relating to Community Library volunteers.

It was RESOLVED: That Christmas gifts be purchased to thank Council’s volunteers. The funds would come from the Chairman’s allowance.

19157. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

  • Branston Neighbourhood Plan 
  • Central Lincolnshire Local Plan 
  • Community Emergency Plan 
  • Community Infrastructure Levy 
  • Community Lincs 
  • E.ON 
  • Flood Action Week 
  • Groundworks 
  • Highways
  • LALC
  • Lincolnshire Funding Portal
  • NALC
  • NDKC
  • Parish Online
  • PSMA
  • Public Sector Executive
  • Rural Service Network

Correspondence regarding the receipt of Community Infrastructure Levy (CIL) funding was noted.
Correspondence had been received regarding the Central Lincolnshire Local Plan and the village profile. A response to the correspondence was required by the 20th December. It was agreed that this would be referred to the Environment committee for consideration at the next committee meeting.

19158. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Neighbourhood Plan sub-committee – 4th November 2019 – A verbal report was given.
ii. Neighbourhood Plan sub-committee – 18th November 2019 – A verbal report was given.
iii. Environment committee – 18th November 2019 – A verbal report was given.
iv. Amenities committee – 25th November 2019 – A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – 

  • It was RESOLVED: That Cllr Parr be appointed to the Executive sub-committee.
  • It was RESOLVED: That Cllr Hauton be appointed to the Environment committee.

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Monday 16th December - Environment committee (if required)
ii. Monday 16thDecember – Executive sub-committee
iii. Monday 16th December - Finance & Policy committee
iv. Monday 20th January - Neighbourhood Plan subcommittee
v. Monday 20th January - Environment committee

Planning applications discussed at the Environment committee meeting on 21st October 2019
Erection of shed (Retrospective)
9 Adler Close Bracebridge Heath Lincoln Lincolnshire LN4 2FT
Ref. No: 19/1291/HOUS | Received: Mon 16 Sep 2019 | Validated: Mon 04 Nov 2019 | Status: Registered

Planning decisions received – November 2019
Single storey rear extension 4.0m in length from the original wall, eaves height of 2.1m and maximum height of 3.3m
24 Tower Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2PQ
Ref. No: 19/1439/PNH | Received: Mon 07 Oct 2019 | Validated: Mon 14 Oct 2019 | Status: Prior Approval Not Required

Planning applications to be discussed at the Environment committee meeting on 16th December 19
Two storey side extension with juliette balcony to rear of extension.
33 Appian Way Bracebridge Heath Lincoln Lincolnshire LN4 2UP
Ref. No: 19/1560/HOUS | Received: Fri 08 Nov 2019 | Validated: Mon 11 Nov 2019 | Status: Registered

T1 Ash - reduce by roughly 12ft in height, remove 2 lowest epicormic shoots to a height of 20ft
40 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 19/1644/TPO | Received: Tue 26 Nov 2019 | Validated: Tue 26 Nov 2019 | Status: Registered

19159. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. TO CONSIDER TRAINING AND DEVELOPMENT NEEDS AND OPPORTUNITIES - Nil
b. TO RECEIVE REPORTS ON TRAINING AND DEVELOPMENT ATTENDED OR COMPLETED – Verbal reports were given on the agenda and minutes training session, financial management and CiLCA provided by LALC.

19160. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders - no meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought - no meeting
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – A written report was read out by the clerk to council.
iv. Heath U3A – Cllr Callan - no meeting
v. St John the Evangelist Church – Cllr Kilcoyne – A verbal report was given. Thanks were given to the Parish Council for provision of a village Christmas tree
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi - Nil
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought - no meeting.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – no meeting.

19161. TO CONSIDER THE BRACEBRIDGE HEATH POLICE STATION – An update was given. It was agreed to continue with the proposal as previously decided.

19162. TO CONSIDER COUNCIL MEETING VENUES – It was RESOLVED: That the Community Library would be used as the venue for Full Council meetings for 11 meetings of the year from May 2020.

19163. TO CONSIDER PLANS FOR VE DAY 2020 - It was RESOLVED: That Council would host a VE Day event on 8th May 2020.
It was agreed that Cllrs Barr, Callan, Hauton and Smith would form a working group to develop the details of this event.

It was RESOLVED: That Council session be suspended to enable a member of the public speak

Council session was suspended at 20:36 and resumed at 20:37

It was RESOLVED: That Council obtain a licence from North Kesteven District Council in order to sell raffle tickets.

19164. TO CONSIDER RESULTS FROM THE BEST KEPT VILLAGE COMPETITION AND ANY RECOMMENDATIONS – It was agreed that Cllrs Callan and Moran would work on recommendations in preparation for next years’ competition.

19165. TO CONSIDER SUBMISSION OF A NEIGHBOURHOOD PLAN GRANT APPLICATION TO LOCALITY – It was RESOLVED: That Council approve the submission of a grant application to Locality.

It was RESOLVED: That Council give permission for the Neighbourhood Plan sub-committee to contract a suitably qualified consultant for the work outlined and commit to expenditure outlined in the grant application.

19166. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – VE Day, police station, budget and precept 2020-2021, grounds maintenance contract.

There being no further business the meeting closed at 20:53
Signed___________________________Chairman 07 January 2020