February 2020

Minutes of a meeting of Bracebridge Heath Parish Council held on 4th February 2020 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Barr, C Callan, L Hauton, S Manders, V Marden, J Moran, D Parr, K Trought, A Walker
District Cllr Cawrey was present 
Clerk to Council, Mrs S Knowles was present
4 members of the public were present

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on Lincolnshire Fire and Rescue’s Integrated Risk Management Plan which was open for public consultation; Planning and Regulation committee’s refusal of an application to site an animal rendering factory at Norton Disney; a meeting of the Executive, the 2020-2021 budget and identification of a £12m development fund for additional capital spend relating to highways and flooding issues and the proposal to increase council tax by 3.5% (full details on Lincolnshire County Council website).

Reports from North Kesteven District Councillors Burley, Cawrey & Moran –

Cllr Cawrey reported on the 2020 Community Champion Awards which will be held on 7th October; Cllr Cawrey’s resignation as deputy leader and appointment of Cllr Ian Carrington; NKDC in the process of setting the 2020-2021 budget; a county wide meeting related to housing and health; and design management training and new guidance relating to vernacular design of developments.

Cllr Moran reported on the NKDC snowdrop event on 9th February; the 2020-2021 NKDC garden waste service; feedback from the Communities and Economy scrutiny panel and discussion of the masterplan for the Sustainable Urban Extension.

Cllr Moran reported on correspondence about the lack of Parish Council involvement in the development of s106 agreements. The Parish Council was encouraged to discuss this with planning officers at NKDC and send comments through elected members.

Cllr Burley gave apologies.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

20017. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE - It was RESOLVED: That apologies for absence from Cllr Broad be accepted.
It was RESOLVED: That apologies for absence from Cllr Smith be accepted.

20018. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

20019. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

• Cllr Manders Non-disclosable pecuniary or non-pecuniary interest in matters relating to: Church of St John the Evangelist
• Cllr Barr Disclosable pecuniary interest in matters relating to: Payments for approval
• Cllr Callan Non-disclosable pecuniary or non-pecuniary interest in matters relating to: Community Library

20020. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 7th JANUARY 2020 - It was RESOLVED: That the minutes of the meeting held on 7th January 2020 be approved and signed as a true record by the chairman.

20021. TO CONSIDER FINANCIAL MATTERS

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS –

It was reported that the following payments were made between meetings:

• 15/01/2020 DDR E-ON £54.62 Street lighting
• 20/01/2020 DDR Anglian Water £48.34 Library - water
• 23/01/2020 DDR Anglian Water £123.92 Allotment - water
• 30/01/2020 DDR SSE – Electric £686.82 Library - electricity
• 30/01/2020 DDR Vodafone £38.94 Staff mobiles
• 30/01/2020 DDR Elliot Group £48.00 Container hire
• 31/01/2020 DDR Trade UK £19.24 Shed security / PPE

ii. TO CONSIDER PAYMENT OF ACCOUNTS –

The Clerk to Council presented the accounts for payment.

• 05/02/2020 BACS Redacted £346.50 Reimbursement relating to VE Day
• 05/02/2020 BACS Philip Baumber £324.00 Hedge cutting
• 05/02/2020 BACS EON £2983.21 Street lighting repairs / new columns
• 05/02/2020 BACS ESPO £135.90 Cleaning materials
• 05/02/2020 BACS Lindum Fire Services Limited £190.74 Fire safety inspections - pavilion
• 05/02/2020 BACS Mayflower Washroom Solutions £14.04 Waste disposal
• 05/02/2020 BACS J C Pinion £364.74 Plumbing repairs and gas appliance servicing
• 05/02/2020 BACS PPG Architectural Coatings Ltd £27.67 Paint
• 05/02/2020 BACS Savills UK Ltd Client Receipt £570.00 Allotment land rental
• 05/02/2020 BACS Shell UK Ltd £9.97 Fuel - caretaker
• 05/02/2020 BACS TCH Property Maintenance £1219.00 Supply and install shed
• 05/02/2020 BACS Viking Direct £42.52 Neighbourhood Plan materials
• 28/02/2020 BACS North Kesteven District Council £135.00 Library rates
• 28/02/2020 BACS HMRC £588.91 Tax & NI month 11
• 28/02/2020 BACS Lincolnshire Pension Fund £947.17 Pension contributions
• 28/02/2020 BACS Salaries & reimbursements £3496.03 Salaries & reimbursements

It was RESOLVED: That council approve the payment of the accounts.

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 290 and 291 be approved and signed by Cllrs Callan & Parr.

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. The clerk noted concerns regarding the Events budget and expenditure for VE Day. There was a discussion about budget virements.

20022. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

• Correspondence for consideration
• Community building redevelopment 
• Community Lincs 
• East Avenue street light 
• EON 
• Environment Agency 
• Highways news
• Land at recreation ground 
• LALC 
• Lincolnshire County Council 
• Lincolnshire Funding Portal
• NALC
• NK Community Sport
• Parish Online
• Red Hall Farm Lane
• Road closure
• Rural Services Network
• Street naming / numbering
• Woolly Woodland

• Members discussed the correspondence from a resident on Red Hall Farm Lane. The clerk would respond and Council would continue to monitor the situation.
• Members noted the correspondence from architects relating to the redevelopment of community buildings. This would be passed on to the Amenities committee.
• It was agreed that permission be given to host a Woolly Woodland event in the woodland walk and craft sessions be held in the community library.
• Correspondence about street naming for the Linden Development was noted. 
• Members were reminded of the scheduled Ward Walk on 9th March 2020 with County Council officers and Councillors regarding highway issues. Issues of concern for discussion should be sent to the Clerk and County Cllr Cawrey.
• The clerk gave a verbal report about a street light on East Avenue.
• Correspondence regarding a property on London Road was noted. Concerns would be passed on to officers at NKDC.
• It was agreed that one item of confidential correspondence be discussed in the closed session of Council at the end of the meeting.

20023. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

• Neighbourhood Plan sub-committee – 6th January 2020 – A verbal report was given.
• Environment committee – 20th January 2020 – A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Upcoming meetings were discussed.
It was RESOLVED: That all members of Council be summoned to the Environment committee on 17th February to discuss planning application 20/0057/OUT.
It was provisionally agreed to hold the Finance & Policy meeting on Wednesday 19th February 2020.

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS

• Monday 17th February – Environment committee
• Wednesday 19th February - Finance & Policy committee
• Monday 16th March – Neighbourhood Plan sub-committee
• Monday 16th March - Environment committee
• Monday 23rd March – Amenities committee

Planning applications discussed at the Environment committee meeting on 20th January 2020

Ref. No: 16/1564/OUT Phase 1A Lincoln South East Quadrant Sustainable Urban Extension North Of Canwick Avenue And East Of London Road Bracebridge Heath                                                      Residential development of up to 450 dwellings, provision of primary school land (1.8ha) and formation of roundabout on Canwick Avenue along with associated highways, drainage and open space infrastructure (outline with means of access)
Received: Mon 28 Nov 2016 Validated: Fri 30 Dec 2016 Status: Registered
(Extension to consultation period agreed to 24th January)

Ref. No: 19/1734/FUL Unit 6 The Old Brickyard Brant Road Waddington Lincoln Lincolnshire LN5 9AD
Change of use application to change 'Unit 2' into B2 use class (MOT Testing Station).
Received: Fri 13 Dec 2019 Validated: Tue 17 Dec 2019 Status: Registered
(Extension to consultation period agreed to 21st January)

Ref. No: 19/1643/HOUS 3 Lichfield Road Bracebridge Heath Lincoln Lincolnshire LN4 2SS
Erection of detached cabin annex to be used as ancillary accommodation
Received: Tue 26 Nov 2019 Validated: Mon 30 Dec 2019 Status: Registered

Ref. No: 19/0951/HOUS 8 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Erection of shed (Retrospective)
Received: Mon 08 Jul 2019 Validated: Thu 09 Jan 2020 Status: Registered

Planning decisions received – January 2020

T1 Ash - reduce by roughly 12ft in height, remove 2 lowest epicormic shoots to a height of 20ft
40 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 19/1644/TPO | Received: Tue 26 Nov 2019 | Validated: Tue 26 Nov 2019 | Status: Approved

Removal of public payphone
PCO PCO1 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2LA
Ref. No: 19/1313/PNTEL | Received: Thu 19 Sep 2019 | Validated: Fri 27 Sep 2019 | Status: Objected

Removal of public payphone
PCO PCO1 St Johns Road Bracebridge Heath Lincoln Lincolnshire LN4 2PJ
Ref. No: 19/1314/PNTEL | Received: Thu 19 Sep 2019 | Validated: Fri 27 Sep 2019 | Status: Objected

Demolition of existing garage and utility room and erection of two storey and single storey side extension and single storey rear extension.
6 Lancia Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2QN
Ref. No: 19/1616/HOUS | Received: Thu 21 Nov 2019 | Validated: Tue 26 Nov 2019 | Status: Approved

Outline application for the erection of 2no. dwellings and conversion of existing buildings to create garaging and ancillary spaces with associated
driveways and landscaping (with all matters reserved).
62 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LJ
Ref. No: 19/1581/OUT | Received: Tue 12 Nov 2019 | Validated: Tue 03 Dec 2019 | Status: Approved

Planning applications for discussion at the next meeting

Outline planning application with all matters reserved except for means of access, for residential development (Use Class C3) of up to 1,156
dwellings, up to 2.6ha employment use development (Use Class C2) including an ancillary retail unit of up to 500 sq. m (Use Classes A1, A2, A3,
A4, B1, D1 and D2), a two-form entry primary school (Use Class D1), engineering and site works, landscaping, drainage, and other associated
infrastructure.
Land Off Sleaford Road Bracebridge Heath Lincoln
Ref. No: 20/0057/OUT | Received: Tue 21 Jan 2020 | Validated: Tue 21 Jan 2020 | Status: Registered
(Consultation extension given to 13th March 2020)

20024. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. TO CONSIDER TRAINING AND DEVELOPMENT NEEDS AND OPPORTUNITIES –

• It was RESOLVED: That Council give permission for the assistant clerk to attend LALC’s non-core training for allotments.
• It was RESOLVED: That Council give permission for the clerk to attend LALC’s non-core training for appraisals.
• It was RESOLVED: That Council give permission for 2 members to attend LALC’s non-core training for health & safety / fire safety
• It was agreed that the clerk to council would investigate options to hold Charity Law training locally for all interested members.
• It was RESOLVED: That Council give permission for members to attend LALC’s non-core training about Charity Law if this couldn’t be delivered locally.

b. TO RECEIVE REPORTS ON TRAINING AND DEVELOPMENT ATTENDED OR COMPLETED – Nil

20025. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

• Bracebridge Heath Allotment Holders Association – Cllr Manders – Verbal report given. The Allotment Holders’ Association thanked Mr Young for his service to the allotments over the last 20 years.
• Bracebridge Heath Cricket Club – Cllr Trought – No meeting.
• Bracebridge Heath Neighbourhood Watch – Cllr Smith – Cllr Smith not in attendance.
• Heath U3A – Cllr Callan – No meeting.
• St John the Evangelist Church – Cllr Kilcoyne – Nothing to report.
• Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – No meeting.
• Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – Cllr Manders gave a verbal report.
• Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nothing to report.

20026. TO CONSIDER VE DAY 2020 – It was RESOLVED: That an additional budget of £1000 be provided to hire flooring in the marquee, refreshments for the orchestra and to hire a sound system. 

20027. TO CONSIDER PROPOSALS TO ACQUIRE THE BRACEBRIDGE HEATH POLICE STATION – It was RESOLVED: That Council would send a proposal to Banks Long for consideration.

20028. TO CONSIDER COUNCIL’S COMMITTEE STRUCTURE – A discussion was held. The item would be considered again at the next meeting of Council.
It was RESOLVED: That Council suspend Standing Order 3v, that the meeting will last no longer than 2 hours, with an extra 30 minutes given to complete business.

20029. TO CONSIDER THE ELECTORAL REVIEW OF NORTH KESTEVEN DISTRICT COUNCIL – It was RESOLVED: That Council respond to the consultation and requests that the ward boundaries are altered to create two separate 2 member wards for Bracebridge Heath and Waddington.

20030. TO CONSIDER EXPENDITURE OF THE COMMUNITY LIBRARY CAPITAL GRANT – It was agreed that the clerk to council would discuss additional options for outside lighting with officers at Lincolnshire County Council.
It was RESOLVED: That additional seating, magazine racks, storage boxes and a trolley be purchased for the library and the clerk be authorised to draw down capital grant funding for these purchases.

20031. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Committee structure.

ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive), as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

20032. TO CONSIDER QUOTATIONS FOR URBAN HIGHWAY GRASS CUTTING CONTRACT FOR 2020 – It was RESOLVED: That the one-year contract for urban highway grass cutting be awarded to Glendale Lincolnshire, the verges to be cut on 7 occasions between April and September.

20033. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – It was RESOLVED: That Council give permission for North Kesteven District Council (NKDC) to consider the sale of a small parcel of land to Rimmer Bros. on condition that the two parties engage with Parish Council and agree reciprocated benefits to the village.
 

There being no further business the meeting closed at 21:28

Signed___________________________Chairman 03 March 2020