Draft notes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 4th January 2022 at 7pm
Present: Cllrs F Adeyemi, C Barr, C Callan, J Kilcoyne, S Manders, V Marden, A Smith, K Trought and Walker.
In attendance: Clerk to Council, Mrs S Knowles
Two members of the public were present. County Councillor Cawrey was present, District Councillor Burley was present.
Chairman’s welcome and announcements
The Chairman welcomed everyone to the meeting.
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the £12m funding gap for Lincolnshire highways. Residents are encouraged to share their stories and experiences to support the County Council’s campaign to central government for the additional funding. Cllr Cawrey also reported on the removal of a gate prohibiting inclusive access to the Lincoln Eastern Bypass cycleway/footpath; surface treatments carried out in Bracebridge Heath and the remedial action due to be carried out and the publication of Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) for the Lincolnshire Fire and Rescue service which outlined two areas of improvement needed.
Reports from North Kesteven District Councillors Burley, Cawrey and Moran
Cllr Cawrey reported on the decisions of the Planning Committee at NKDC – to approve application 16/1564/OUT for 450 dwellings in the South- East Quadrant off Canwick Avenue and to defer the decision relating to application 20/0057/OUT for 1123 dwellings off Sleaford Road in Bracebridge Heath.
Cllr Trought thanked Cllr Cawrey for speaking on behalf of residents in these matters.
Cllr Burley reported on NKDC’s pledge to become carbon neutral by 2030 and the progress made in the last 10 years; collection of bins including 250 tonnes of paper and card in 3 months of separate collections; anti-social behaviour matters including recent prosecutions for offenders in Ruskington. Residents experiencing anti-social behaviour are encouraged to report the issue at the time it is happening to Lincolnshire Police on 101.
Cllr Manders asked Cllr Burley about some anti-social behaviour issues reported to the council at the Stane Drive play park in Bracebridge Heath and requested that Cllr Burley follow up whether the land was registered to NKDC as required.
Questions or points raised by residents and members of the public – A member of public reported that there were regular problems with antisocial behaviour at the Grantham Road play park including excessive noise, smashed glass and other litter. The resident requested that the Councilconsider moving benches and other furniture in the park so that it was more visible from the road. The Clerk would follow this up. Residents were asked to report all matters of anti-social behaviour to Lincolnshire Police on 101 so that a pattern of behaviour was recorded. This would assist in the Council following up the issues with local PCSOs.
PUBLIC COUNCIL SESSION
Code of conduct reminders
Nolan Principles
Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability,
openness, honesty & leadership.
Register of interests
The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content
of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.
22000. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE –
It was RESOLVED: That apologies be accepted from Cllr Broad
It was RESOLVED: That apologies be accepted from Cllr Blackmore
22001. DECLARATIONS OF INTEREST
a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT – Cllr Kilcoyne declared a pecuniary interest for which a dispensation has been given. Cllrs Adeyemi, Barr and Manders declared an ‘otherregisterable’ interest in relation to St John the Evangelist Church.
b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS – Nil.
22002. TO CONFIRM THE MINUTES OF THE MEETING – 30th November 2021 It was RESOLVED: That the minutes of the meeting held on 30th November 2021 be approved and signed as a true record by the chairman.
22003. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were
made between meetings:
Payments made by direct debit
|
Payment date
|
Payee
|
Amount (£)
|
Reference
|
|
01/11/2021
|
Vodafone
|
50.46
|
Staff mobiles
|
|
08/11/2021
|
Three Mobile
|
55.88
|
Staff mobiles
|
|
08/11/2021
|
NKDC
|
119.00
|
Library Business rates
|
|
17/11/2021
|
EE Limited
|
27.60
|
Pavilion broadband
|
|
30/11/2021
|
Elliot Group
|
96.00
|
Storage hire (2 months)
|
|
01/12/2021
|
Vodafone
|
49.80
|
Staff mobiles
|
|
01/12/2021
|
Trade UK
|
97.67
|
Caretaker materials
|
|
02/12/2021
|
SSE Gas
|
133.50
|
Pavilion – Gas
|
|
02/12/2021
|
SSE Electric
|
176.98
|
Pavilion – Electricity
|
|
07/12/2021
|
Three Mobile
|
48.65
|
Staff mobiles
|
|
08/12/2021
|
NKDC
|
119.00
|
Library Business rates
|
|
20/12/2021
|
SSE Electric
|
942.66
|
Street lighting - electricity
|
|
20/12/2021
|
EE Limited
|
27.60
|
Pavilion - broadband
|
Payments made following resolution at the Finance and Policy committee on 6th December 2021
|
Payment date
|
Payee
|
Amount (£)
|
Reference
|
|
09.12.2021
|
Direct 365 Ltd
|
312.00
|
Fixed wire testing – pavilion
|
|
EKM Ltd
|
534.00
|
Play park repairs
|
|
EON
|
853.09
|
Street lighting repairs
|
|
ESPO
|
126.24
|
PPE / cleaning materials
|
|
GoPAK Ltd
|
324.53
|
Tables for pavilion
|
|
Glendale Countryside
|
192.00
|
Pitch marking
|
|
Langleys
|
478.80
|
Legal fees
|
|
Lincs PAT Testing
|
81.30
|
Annual PAT Testing
|
|
Mayflower Washroom Solutions
|
28.08
|
Waste services
|
|
WEL Medical
|
35.17
|
Defibrillator cabinet repairs
|
|
Redacted
|
50.00
|
Pavilion deposit return
|
|
Redacted
|
50.00
|
Pavilion deposit return
|
|
Redacted
|
50.00
|
Pavilion deposit return
|
|
Redacted
|
50.00
|
Pavilion deposit return
|
|
Redacted
|
50.00
|
Allotment deposit return
|
|
31.12.2021
|
Salaries and reimbursements
|
4001.41
|
Salaries and reimbursements
|
|
HMRC
|
463.82
|
Tax and NI M9
|
|
Lincolnshire Pension Fund
|
1264.71
|
Pension contributions M9
|
Payments made using delegated authority since 7th November 2021.
Nil
b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
|
Payment Date
|
Payee
|
Amount (£)
|
Reference
|
Signatory approval by:
|
|
10/01/2022
|
City of Lincoln Council
|
1680.00
|
CCTV monitoring services
|
Cllr Trought
|
|
E-ON
|
28.16
|
Street lighting repairs
|
|
Glendale Countryside
|
1636.80
|
Grass cutting (August)
|
|
HAGS-SMP LTD
|
42.00
|
Play equipment repairs
|
|
Langleys
|
1650.00
|
Legal fees
|
|
Lincolnshire Association of Local Council
|
18.00
|
Training
|
|
Mayflower Washroom Solution
|
14.04
|
Waste services
|
|
North Kesteven District Council
|
42.00
|
Election expenses
|
|
Savills UK Ltd Client Receipts Account
|
100.00
|
Allotment rent
|
|
Suttcliffe Play Ltd
|
131.64
|
Play equipment repairs
|
|
Wicksteed Leisure Ltd
|
162.76
|
Play equipment repairs
|
|
|
4th Waddington Rainbows
|
50.00
|
Parish Council Grant
|
|
|
|
1st Bracebridge Heath Rainbows
|
50.00
|
Parish Council Grant
|
|
|
|
Bracebridge Heath Friendship Club
|
250.00
|
Parish Council Grant
|
|
|
|
St John’s Primary Academy
|
500.00
|
Parish Council Grant
|
|
|
31/01/2022
|
HMRC
|
490.24
|
Tax and NI M10
|
Cllr Broad
|
|
Lincolnshire Pension Fund
|
1284.93
|
Pension contributions M10
|
|
Salaries and reimbursements
|
4094.22
|
Salaries and reimbursements M10
|
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS –
It was RESOLVED: That reconciliation of bank statements numbered 328 and 329 be approved and signed by Cllr Adeyemi.
It was RESOLVED: That reconciliation of bank statements numbered 330 and 331 be approved and signed by Cllr Marden.
It was RESOLVED: That reconciliation of bank statements numbered 332 and 333 be approved and signed by Cllr Smith.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
22004. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
|
Correspondence received since 2nd November 2021
|
|
Active Places
|
|
Anglian Water
|
|
Annual Policing Precept Survey
|
|
Cllr M Overton MBE
|
|
Electoral Register
|
|
Free trees
|
|
Highways News
|
|
LALC
|
|
LCC
|
|
NALC
|
|
NKDC
|
|
Parish Online
|
|
Police
|
|
Rural Services Network
|
|
YMCA
|
|
Community correspondence since 2nd November 2021
|
|
Canterbury Road pavement repairs
|
|
London Road bus stop
|
|
Stane Drive play park
|
Items noted:
- Correspondence from Eforests be referred to the Environment committee for consideration
- Correspondence regarding anti-social behaviour at Stane Drive play park.
22005. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUB-COMMITTEE MEETINGS:
i. Environment committee – 15th November 2021 – Verbal report given. No recommendations
ii. Executive sub-committee – 29th November 2021 - Verbal report given. No recommendations
iii. Amenities committee – 30th November 2021 - Verbal report given. No recommendations
iv. Finance and Policy committee – 6th December 2021 - Verbal report given. No recommendations
v. Environment committee – 13th December 2021 - Verbal report given. No recommendations
22006. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY
Submission of response to request to establish Bus Stop Clearway on Grantham Road, opposite Heath Road. Council in support of the application.
Submission of response to a consultation regarding the listing of historic buildings at Cross o’ Cliff Court. Council in support of the application
Carrying out repairs to a faulty shower at the Pavilion. Plumber labour and materials are estimated to be in the region of £400. Without the repairs to the shower valve, the shower outlet could not be run which may have led to an increased risk of legionella.
Minor change to the Neighbourhood Plan at the request of NKDC. Short sentence within paragraph 1.3 altered as requested.
22007. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:-
I. Bracebridge Heath Allotment Holders Association – Cllr Manders – no meeting
II. Bracebridge Heath Cricket Club – Cllr Trought –No meeting
III. Bracebridge Heath Neighbourhood Watch – Cllrs Blackmore and Marden – No meeting
IV. Heath U3A – Cllrs Blackmore and Marden – No meeting
V. St John the Evangelist Church – Cllrs Adeyemi and Barr – Nothing to report.
VI. Bracebridge Heath Village Hall Management Committee – Cllrs Barr, Marden and Smith – No meeting
VII. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Barr and Trought – No meeting
VIII. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.
22008. TO CONSIDER A PARISH COUNCIL GRANT APPLICATION FROM ST JOHN THE EVANGELIST CHURCH - It was RESOLVED: That a grant of
£200 be awarded to St John the Evangelist Church.
Cllrs Adeyemi, Barr and Manders abstained from this vote.
22009. TO CONSIDER COUNCIL’S BUDGET AND PRECEPT REQUIREMENTS FOR 2022-2023 – It was RESOLVED: That Council set the budget for 2022/2023 at £167,076.87 and request a precept of £152,025.17, the charge for a Band D equivalent being £80.20 and unchange from financial year 2021-2022.
22010. TO CONSIDER CO-OPTION TO THE VACANCY FOR A PARISH COUNCILLOR –
It was RESOLVED: That council session be suspended to enable prospective councillors to speak.
Council session suspended at 19:53
Mr Warren gave a summary of his application and answered questions from Members.
Council session resumed at 19:57
It was RESOLVED: That Mr Warren be co-opted to Bracebridge Heath Parish Council.
22011. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil
There being no further business, the meeting closed at 20:01
Signed___________________________Chairman 15th March 2022
