July 2019

Minutes - Full Council - 2nd July 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 2nd July 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Barr, C Callan, S Manders, V Marden, J Moran, D Parr, A Smith, K Trought, A Walker.
Cllr Broad joined the meeting at 19:30.
Two members of the public were present 
Clerk to Council, Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION

Police Report – Between 4th June and 2nd July 2019 six crimes were recorded including one crime of residential burglary (offender later arrested and charged); one crime of residential theft and four further thefts from the Bracebridge Heath Co-operative store.

County Council – LCC Cllr Cawrey reported on the retirement of LCC officer Pete Moore after 30 years of service; flooding at Wainfleet and the coordinated response to rescues and provision of welfare; Children’s Services rated as outstanding; LCC IT updates causing problems with receipt of emails; emergency service staff moving into the shared emergency service hub on South Park Avenue; LCC won best stand at the Lincolnshire Show in the non-agricultural category.

Cllr Manders requested an update on the reconstruction of St John's Road. Cllr Cawrey continues to pursue the matter but no dates were available.

District Council 

  • Apologies were received from Councillor Burley.
  • Councillor Cawrey reported on flooding guidance disseminated by NKDC giving advice on supporting the response to flooding and recovery after the event; ongoing training for newly elected council members; attendance at the Rural Services Network at the Local Government Association; the published strategy for sustainable economic growth; subject to confirmation planning application 19/0018/RESM would likely be referred to the full planning committee and heard on Tuesday 16th July; the next Full Council meeting of NKDC will be held on Thursday 11th July at 5pm. 
  • Councillor Moran reported on the ongoing training; member development panel reviewing the budget for extended training; NKDC Community Champions is still open until 5th August.

Cllr Manders queried the recent amendments made to planning application 19/0018/RESM, the development off Westminster Drive. Correspondence had been received from planning officers at NKDC stating that the newly amended documents were for information only and that Parish Council did not have an opportunity to raise further concerns about the amendments.

Cllr Cawrey stated that she would be speaking against the development and requested that any comments from Parish Council should be shared with her to raise on behalf of Council.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

19098. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – Nil

19099. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19100. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

  • Cllr Manders: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Church of St John the Evangelist; St John’s Primary Academy
  • Cllr Kilcoyne: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Church of St John the Evangelist
  • Cllr Marden: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Parish councillor vacancies
  • Cllr Barr: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Village Hall Management Committee
  • Cllr Trought: Non-disclosable pecuniary or non-pecuniary interest in matters relating to  relating to Bracebridge Heath Cricket Club; Disclosable pecuniary interest in matters relating to Payment of accounts
  • Cllr Moran: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Parish councillor vacancies
  • Cllr Callan: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Bracebridge Heath Community Library

19101. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 4th JUNE 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 4th June 2019 be approved and signed as a true record by the chairman. Unanimous

19102. TO CONSIDER PARISH COUNCILLOR VACANCIES – A prospective member of council gave a brief address.

Cllrs Parr and Walker declared a non-pecuniary interest in matters relating to parish councillor vacancies at 19:26.

It was proposed, seconded and Resolved: That Mrs Broad be co-opted to Council. 10 in favour 0 opposed 1 abstention

The Declaration of Acceptance of Office was received from Cllr Broad. Cllr Broad joined the meeting at 19:30.4

19103. TO CONSIDER SUMMER RECESS AND DATE OF NEXT MEETING - It was proposed, seconded and Resolved: That full council have a summer recess; the date of the next meeting being 3rd September 2019. 10 in favour 1 opposed 1 abstention

19104. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Environment committee – 17th June 2019 A verbal report was given.
  • Finance and Policy committee – 17th June 2019 A verbal report was given.
  • Amenities committee – 24th June 2019 A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – The chairman explained that new members would be invited to attend committee meetings in July and August before appointment to specific committees. 

  • It was proposed, seconded and Resolved: That Cllrs Adeyemi, Barr, Marden, Manders, Parr and Smith be appointed to the Amenities committee. Unanimous 
  • It was proposed, seconded and Resolved: That Cllrs Adeyemi, Moran, Smith and Walker be appointed to the Environment committee. Unanimous
  • It was proposed, seconded and Resolved: That Cllrs Barr, Callan, Manders and Walker be appointed to the Finance & Policy committee. Unanimous

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Monday 15th July - Neighbourhood Plan sub-committee
ii. Monday 15th July - Environment committee
iii. Monday 19th August - Environment committee (if required)
iv. Monday 19th August- Finance & Policy committee

Planning applications discussed at Environment committee on 17th June 2019

Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Registered
(Extension to consultation period granted. Comments from council will be provided on 18th June 2019)

Request for EIA scoping opinion in respect of proposed mix use development comprising of residental units, a primary school, open space and
employment uses. Land Off Sleaford Road Bracebridge Heath 
Ref. No: 19/0796/EIASCO | Received: Fri 24 May 2019 | Validated: Fri 24 May 2019 | Status: Awaiting decision

Replacement of one door, three windows and installation of two secondary windows. Crondall House 3 Caistor Drive Bracebridge Heath Lincoln Lincolnshire LN4 2TA
Ref. No: 19/0708/LBC | Received: Tue 21 May 2019 | Validated: Tue 21 May 2019 | Status: Registered

T306 Fagus Sylvatica Purpurea - fell 26 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 19/0819/TPO | Received: Tue 11 Jun 2019 | Validated: Tue 11 Jun 2019 | Status: Awaiting decision

T304 Tilia X Europaea - fell 28 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 19/0804/TPO | Received: Fri 07 Jun 2019 | Validated: Fri 07 Jun 2019 | Status: Awaiting decision

Planning applications for discussion at the Environment committee on 15th July 2019 

Installation of dropped curb and formation of hard standing at the front of the property 13 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2LE
Ref. No: 19/0760/HOUS | Received: Mon 03 Jun 2019 | Validated: Tue 11 Jun 2019 | Status: Registered 
(extension to consultation period requested)

Planning decisions received – June 2019

Erection of a single storey side in fill extension. 31 Churchill Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2JX
Ref. No: 19/0486/HOUS | Received: Fri 05 Apr 2019 | Validated: Thu 18 Apr 2019 | Status: Approved

19105. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – Nil
ii. Bracebridge Heath Cricket Club – Cllr Trought – Family days at the Cricket Club were to be held on 7th and 12th July 2019.
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – Nil
iv. Heath U3A – Cllr Callan – A verbal report was given on the U3A’s meeting venue.
v. St John the Evangelist Church – Cllr Kilcoyne – Nil
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – Nil
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought - No meeting
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Nil

It was proposed, seconded and Resolved: That Cllr Kilcoyne continue as the elected member to LALC. Unanimous

19106. TO CONSIDER FINANCIAL MATTERS –

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Direct Debit Payments – June 2019

  • 03/06/2019 DDR SSE-GAS £124.12 Gas - Pavilion
  • 15/06/2019 DDR SSE-Electric £430.69 Electricity - Pavilion
  • 15/06/2019 DDR E-ON £754.62 Streetlighting
  • 30/06/2019 DDR SSE-Electric £119.41 Electricity - Library
  • 30/06/2019 DDR Vodafone £70.11 Staff mobiles
  • 30/06/2019 DDR Elliot Group £48.00 Container hire
  • 30/06/2019 DDR Trade UK £62.21 PPE - Caretaker

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 03/07/2019 BACS Came & Company £2580.43 Parish Council insurance
  • 03/07/2019 BACS Continental Landscapes £601.82 Grass cutting
  • 03/07/2019 BACS Hallmaster Ltd £187.00 Pavilion bookings software
  • 03/07/2019 BACS EKM Ltd £60.00 Play equipment repair
  • 03/07/2019 BACS E-ON £851.79 Streetlight new standards & repairs
  • 03/07/2019 BACS ESPO £65.35 Cleaning supplies
  • 03/07/2019 Cheque Friendship Club £250.00 Parish Council grant
  • 03/07/2019 BACS Lincoln Security Ltd £10.00 Key cutting
  • 03/07/2019 BACS Lincolnshire Association of Local Councils £21.60 Training
  • 03/07/2019 BACS Lindum Group Ltd £210.00 Skip hire
  • 03/07/2019 BACS Lingard Accountancy Services £185.00 Internal audit
  • 03/07/2019 BACS Shell UK Ltd £2.40 Fuel - Caretaker
  • 03/07/2019 BACS Spaldings Ltd £704.28 Strimmer
  • 03/07/2019 BACS Viking Direct £80.71 Office supplies / library consumables
  • 03/07/2019 Cheque St John the Evangelist Church £250.00 Parish Council grant
  • 03/07/2019 Cheque St John’s Primary Academy £500.00 Parish Council grant
  • 03/07/2019 Cheque Bracebridge Heath Cricket Club £1200.00 Parish Council grant
  • 03/07/2019 Cheque Redacted £7.60 Neighbourhood Plan reimbursement
  • 31/07/2019 BACS HMRC £569.91 Tax and NI
  • 31/07/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 31/07/2019 BACS Salaries & reimbursements £3517.88 Salaries & reimbursements
  • 31/07/2019 BACS North Kesteven District Council £136.84 Business rates - Community Library
  • 31/07/2019 BACS Redacted £50.00 Pavilion deposit return *
  • 31/07/2019 BACS Redacted £50.00 Pavilion deposit return *

It was proposed, seconded and Resolved: That council approve the payment of the accounts. Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 276 and 277 be approved and signed by Cllrs Smith and Parr respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE - No concerns were raised.

19107. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • British Heart Foundation 
  • Calor Community Fund 
  • Community Lincs 
  • E-ON 
  • Keep Britain Tidy 
  • Komplan 
  • ICS Funding 
  • Lincolnshire Funding Portal 
  • LALC 
  • LCC
  • Living Wage Foundation
  • NALC
  • NKDC
  • National Literacy Trust
  • Parish Online
  • Plantscape
  • Public Sector Mapping Agreement
  • Public Services Executive Online
  • Rural Services Network

Cllr Manders referred to correspondence regarding Parish Online and advised that the mapping software would be needed to complete the Neighbourhood Plan. It was proposed, seconded and Resolved: That Council subscribe to Parish Online for 1 year at a cost of £100. Unanimous

19108. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD

a. To consider training and development needs and opportunities – Members were reminded that training provided through the Lincolnshire Association of Local Councils (LALC) was free through council’s subscription to the annual training scheme. Employees and councillors were encouraged to attend training sessions.

The clerk to council would be attending the Code of Conduct Training provided by NKDC on 18th July 2019.

The Clerk to Council would be attending the electoral review briefing on 22nd July 2019. Cllrs Kilcoyne and Moran would be attending in another capacity. The remaining place for Bracebridge Heath Parish Council was offered to Cllr Parr, Vice-Chairman of Finance & Policy Committee.

b. To receive reports on training and development attended or completed – Cllr Barr reported on the New Councillor Training session attended in June. The village caretaker and assistant clerk attended the play inspection training in June and reported that this had been useful.

Cllr Kilcoyne reported that he had been appointed as an assessor for the Local Council Award Scheme managed by NALC.

19109. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil

There being no further business the meeting closed at 20:13.
Signed___________________________Chairman 03 September 2019