Minutes - Full Council - 21 June 2021
Draft notes of a meeting of Bracebridge Heath Parish Council held at the Pavilion, Bath Road on 21st June 2021 at 7pm
Present: Cllrs F Adeyemi (joined at 19:10), C Barr, C Broad, C Callan, J Kilcoyne, S Manders, V Marden, A Smith, K Trought
In attendance: Clerk to Council, Mrs S Knowles; Deputy Clerk to Council, Mr P Tuckerman
District and County Councillor, L Cawrey was present.
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on her re-election as County Councillor and appointment as an Executive
Member for Fire and Rescue and Cultural Services. Cllr Cawrey noted comments about the cutting schedules for the Viking Way and other public
rights of way and would follow this matter up with officers at Lincolnshire County Council.
Reports from North Kesteven District Councillors Burley, Cawrey and Moran –
Cllr Cawrey reported on the COVID-19 vaccination figures for the
district and noted that these were above the national average.
Cllr Callan asked about the likely dates for consultation of the Central Lincolnshire Local Plan. Cllr Cawrey was not yet aware of the dates.
Cllr Barr asked about the responsibility for litter picking the bypass and where issues should be directed to. Cllr Cawrey agreed to follow this up.
Questions or points raised by residents and members of the public – Nil
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the
content of their Register of Member Interest forms.
21070. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies be accepted from Cllr Walker.
It was RESOLVED: That apologies be accepted from Cllr Hauton.
21071. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS
IN RELATION TO ANY AGENDA ITEM – Cllr Manders declared non-pecuniary interests in matters relating to the Parochial Church Council and correspondence received from the Heath Christian Partnership.
Cllr Kilcoyne declared a non-pecuniary interest in relation to correspondence from LALC.
21072. TO CONFIRM THE MINUTES OF THE MEETING – 4TH MAY 2021- It was RESOLVED: That the minutes of the meeting held on 4th May 2021 be approved and signed as a true record by the chairman.
21073. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Payments made by direct debit
| Payment date | Payee | Amount(£) | Reference |
| 04/05/2021 | SSE - Electric | 893.08 | Electicity - Library |
| 17/05/2021 | EON | 726.80 | Electricity - Street lighting |
| 28/05/2021 | Elliot Group | 48.00 | Storage |
Payments made using delegated authority since 4th May 2021, authorised by signatories Cllrs Broad and Kilcoyne
| Payment date | Payee | Amount(£) | Reference |
| 10/05/2021 | Reach Publishing | 360.00 | Recruitment advertising |
| 07/06/2021 | Glendale Countryside | 777.60 | Grass cutting |
| 07/06/2021 | Lingard Accountancy Services | 195.00 | Internal Audit |
| 07/06/2021 | Mayflower Washroom Solutions | 14.04 | Waste Services |
| 07/06/2021 | Sutcliffe Play Ltd | 163.07 | Play equipment repair |
| 07/06/2021 | Viking Direct | 36.31 | Office Supplies |
| 30/06/2021 | HMRC | 806.64 | Tax and NI M3 |
| 30/06/2021 | Lincolnshire Pension Fund | 988.20 | Pension contributions M3 |
| 30/06/2021 | Salaries and reimbursements | 3405.85 | Salaries and reimbursements M3 |
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
| Payment date | Payee | Amount(£) | Reference |
| 28/06/2021 | EON | 796.76 | Street lighting repairs and renewals |
| 28/06/2021 | ESPO | 36.00 | Staff equipment |
| 28/06/2021 | Glendale Countryside | 1212.00 | Grass cutting and football line overmarking |
| 28/06/2021 | Mayflower Washroom Solutions | 14.04 | Waste services |
| 28/06/2021 | SDG Access Ltd | 1149.41 | Deposit - replacement pa |
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk. Online banking authorisations to be carried out by Cllr Trought.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 317 and 318 be approved and signed by Cllr Smith.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
21074. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
Correspondence for consideration – items received in May and June 2021
21st Lincoln Scouts
Central Lincolnshire Local Plan – consultation notice
Environment agency – grass cutting
Events Group – request for tree planting
LALC
LCC
Lincs Environment Awards 2021
Living Wage Foundation
Marion Sander – The Hub, Sleaford
NALC
NKDC
NKDC - Compliance and Enforcement Team
NPT Newsletter
Parish Online
Pioneer minister – request to use Recreation ground for public events
Rural Services Network
Village Hall
YMCA Community Lincs
Items noted:
- Tree planting request to be considered by the Environment committee
- Central Lincolnshire Local Plan – upcoming consultation
- 21st Lincoln Scouts venue and storage arrangements
- Heath Christian Partnership – request for public events on the Recreation Ground.
It was RESOLVED: That the Heath Christian Partnership be permitted to hold a regular public event and a family summer Olympics event
on the recreation ground, subject to appropriate risk assessments and public liability insurance.
Correspondence regarding the Village Hall was also noted. Cllr Marden gave an update on the situation.
21075. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES AND DECISIONS MADE USING DELEGATED AUTHORITY
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Executive sub-committee – 14th June 2021 – Verbal report given.
It was RESOLVED: That the recommendation to accept the meeting risk assessment be agreed; meeting risk assessment v1.0 was
adopted.
It was RESOLVED: That the recommendation to carry out a second round of recruitment for the vacant positions be accepted,
recruitment to begin on 28th June 2021.
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY –
- Payments were authorised to be made on 10th May, 7th June and 30th June as at minute 21073a.
- Services from Glendale Countryside procured to carry out essential pitch maintenance at the end of the football season. This included the following services:
- dig out and reset 3 goal sockets (only 3 out of 4 goal sockets need resetting) - £360.00 + VAT
- Supply 6mm graded top soil and amenity seed and repair 4 goal areas once goals have been removed - £596.00 + VAT
- Arrangements made to conduct an internal review following a complaint about a request for information.
Cllrs Blackmore and Manders from the Finance and policy committee were chosen to carry out the review and will provide a
report within the statutory time limit (due 30th June 2021).
- Comments made on planning applications using delegated authority:
Removal of existing single glazed aluminium windows to first floor flat and installation of new double glazed Upvc windows 70
Grange Road Bracebridge Heath Lincoln Lincolnshire LN4 2PW
Ref. No: 21/0380/FUL | Received: Thu 11 Mar 2021 | Validated: Wed 14 Apr 2021
Council supports this application as the change to the windows to match those on the ground floor will enhance the visual aesthetic
of the built environment.
Change of use of land to form garden land for 3 Sleaford Road.
Land At 3 Sleaford Road Bracebridge Heath Lincoln LN4 2NA
Ref. No: 21/0611/FUL | Received: Tue 20 Apr 2021 | Validated: Tue 20 Apr 2021
No objections for it to be used as a garden, but wonder why it all needs planning permission as the vast majority of the land has been the garden for 3 Sleaford Road since the 1850's and is part of Rumbles cottages an undesignated heritage asset (recognised by NKDC and in the Bracebridge Heath Neighbourhood Plan.) Only a small section near the house where the communal toilets stood was not part of the garden. It needs noting that the garden does not have vehicle access to the road through the sheltered housing development (Davy's lane).
T1 / T2 Holly - reduce to finished height of approx 30 feet
16 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 21/0778/TPO | Received: Mon 17 May 2021 | Validated: Mon 17 May 2021
BBH PC Object for the following reasons -
The sketch drawing bears no resemblance to reality. To match trees with the sketch is not possible therefore making it difficult to conclude which trees are being addressed.
There are no photographs or other evidence to substantiate the assertions being made in the application. To cut the height by 10 feet on healthy holly trees will destroy their shape and encourage accelerated growth at the top of the tree further destroying its shape. It will also encourage further growth from the base.
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Resignation of Cllr Barr from the sub-committee was noted. Thanks were given to Cllr Barr for his contribution to the Neighbourhood Plan.
21076. TO CONSIDER THE REPORT OF THE INTERNAL AUDITOR FOR THE FINANCIAL YEAR ENDED 31ST MARCH 2021 – It was RESOLVED: That the report be accepted, no action required.
21077. TO CONSIDER PARISH COUNCIL ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2021 – It was RESOLVED: That the accounts for the financial year ended 31st March 2021 be accepted, approved and signed by the Chairman.
21078. TO CONSIDER APPROVAL OF THE 2020/2021 ANNUAL RETURN – ANNUAL GOVERNANCE STATEMENT – It was RESOLVED: That the Annual Governance Statement of the Annual Return for the financial year ended 31st March 2021 be accepted, approved and signed by the chairman.
21079. TO CONSIDER APPROVAL OF THE 2020/2021 ANNUAL RETURN – ACCOUNTING STATEMENTS – It was RESOLVED: That the Annual Accounting Statements of the Annual Return for the financial year ended 31st March 2021 be accepted, approved and signed by the chairman.
Thanks were given to officers for preparing the accounting return.
21080. TO CONSIDER A SCHEDULE FOR PARISH COUNCIL MEETINGS – It was RESOLVED: That Council set a schedule of meetings for the remainder of the civic year as per option 2 in the meeting papers; the meeting calendar to be published on the website.
21081. TO CONSIDER A REQUEST TO SITE A PERMANENT TELEPHONE MAST ON THE RECEREATION GROUND – No agreement was made to site the telephone mast on the recreation ground. Before this proposal be given further consideration, Council requested that an appropriate consultation take place with the Council as leaseholders of the land and members of the public.
21082. TO CONSIDER QUOTES FOR AN ELECTRICITY SUPPLY CONTRACT FOR STREET LIGHTING – This item was deferred until the meeting on 6th July 2021, pending additional quotes.
21083. TO CONSIDER QUOTES FOR PARISH COUNCIL INSURANCE – It was RESOLVED: That a three-year long-term agreement be accepted from Community Action Suffolk, insurance band 1c.
21084. TO CONSIDER A REPORT ON LITTER PICKING – A written report was received.
21085. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Street lighting electricity quotes, Red Hall Farm Lane.
There being no further business, the meeting closed at 20.37
Signed___________________________Chairman