May 2019

Minutes - Parish Council - 7th May 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 7th May 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Callan, S Manders, J Moran, A Smith, K Trought, A Walker
Six members of the public were present 
Clerk to Council, Mrs S Knowles & Assistant Clerk to Council, Mrs R Fraser were present

PUBLIC PARTICIPATION SESSION

Police Report – Between 7th April and 7th May 2019 seven crimes were recorded including 5 crimes of theft and 2 crimes of criminal damage.

County Council – LCC Cllr Cawrey gave apologies.

District Council – NKDC Cllrs Burley and Cawrey gave apologies.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION
Cllr Kilcoyne welcomed everyone to the new council.

19061. TO ELECT A CHAIRMAN OF THE COUNCIL – It was proposed, seconded and Resolved: That Cllr Kilcoyne be elected as Chairman of the Council for civic year 2019-2020. Unanimous

19062. TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE OR, IF NOT RECEIVED, TO DECIDE WHEN IT SHALL BE RECEIVED – Cllr Kilcoyne signed the Declaration of Acceptance of Office for Chairman of Bracebridge Heath Parish Council.

19063. TO FILL ANY VACANCIES LEFT UNFILLED AT THE ELECTION BY REASON OF INSUFFICENT NOMINATIONS – Members agreed that an advertisement should be displayed for the four vacant seats. Applications for co-option should be received by the clerk by 28th May 2019 and will be considered at a meeting of council on 4th June 2019.

19064. TO DECIDE WHEN ANY DECLARATIONS OF ACCEPTANCE OF OFFICE WHICH HAVE NOT BEEN RECEIVED AS PROVIDED BY LAW SHALL BE RECEIVED – It was agreed that outstanding declarations of acceptance of office should be received before or at a meeting of council on 4th June 2019.

19065. TO ELECT A VICE-CHAIRMAN OF THE COUNCIL – It was agreed that election of a vice-chairman would be deferred until a future meeting of council.

19066. TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES – It was proposed, seconded and Resolved: That the following appointments to outside bodies are made:

  • Bracebridge Heath Neighbourhood Watch Cllr Smith
  • Bracebridge Heath Cricket Club Cllr Trought
  • Bracebridge Heath Village Hall Management Committee Cllr Adeyemi
  • Heath U3A Cllr Callan
  • Bracebridge Heath Allotment Holders’ Association Cllr Manders
  • St John’s the Evangelist Church Cllr Kilcoyne                                Unanimous

It was proposed, seconded and Resolved: That Cllr Manders, Cllr Trought and Mrs Knowles be appointed as representatives to the Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath. Unanimous
Nomination information for the Lincolnshire Association of Local Councils was awaited.

19067. TO APPOINT COMMITTEES AND SUB-COMMITTEES – It was agreed that all members would be summoned to the first meeting of standing committees.

  • It was proposed, seconded and Resolved: That Cllrs Manders, Trought and Walker be appointed to the Neighbourhood Plan sub-committee. 6 in favour 0 opposed 1 abstention
  • It was proposed, seconded and Resolved: That Dr Kirk, Mr Barr and Mrs Donaldson be appointed as co-opted community members to the Neighbourhood Plan subcommittee. 6 in favour 0 opposed 1 abstention

19068. TO CONSIDER THE PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY – Nil.

19069. TO CONSIDER ANY DEEDS AND TRUST INVESTMENTS IN THE CUSTODY OF COUNCIL AS REQUIRED – Nil.

19070. TO APPOINT ADMINISTRATORS FOR THE BRACEBRIDGE HEATH PARISH COUNCIL FACEBOOK GROUPS AND PAGE – It was proposed, seconded and Resolved: That the following appointments are made to administrators for council’s social media:

  • Bracebridge Heath Parish Council Facebook group Cllrs Callan, Trought and Walker
  • Bracebridge Heath Neighbourhood Plan Facebook group Cllr Trought, Cllr Walker, Mr Barr
  • Bracebridge Heath Community Library Facebook page Mrs Fraser, Mrs Knowles, Mrs Wanless                Unanimous

Cllr Moran arrived at the meeting at 19:31.

19071. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – Apologies were received from Mr Hearnshaw.

19072. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Nil

19073. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 2nd April 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 2nd April 2019 be approved and signed as a true record by the Chairman 5 in favour 0 opposed 3 abstentions

19074. TO CONSIDER COUNCIL BANKING ARRANGEMENTS – 
t was proposed, seconded and Resolved: That Mr Burley and Mr Fletcher are removed as council bank signatories. Unanimous
It was proposed, seconded and Resolved: That Cllrs Adeyemi and Moran are appointed signatories for council’s banking. Unanimous

19075. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 15th April 2019 A verbal report was given. Members accepted the report.
  • Playing Fields, Allotments & Open Spaces committee – 15th April 2019 A verbal report was given. Members accepted the report.
  • Finance & General Purposes committee – 15th April 2019 A verbal report was given. Members accepted the report. It was proposed, seconded and Resolved: That the Financial Regulations v2.0 are adopted by council. Unanimous
  • Neighbourhood Plan sub-committee – 25th April 2019 A verbal report was given. Members accepted the report.

b. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Neighbourhood Plan sub-committee – 20th May 2019
ii. Environment committee – 20th May 2019
iii. Environment committee (if required)– 17th June 2019
iv. Finance & Policy committee – 17th June 2019
v. Amenities committee – 24th June 2019

Planning applications validated – Discussed at Planning Lighting and Roads committee on 15th April 2019

Erection of first floor side extension 42 Stane Drive Bracebridge Heath Lincoln Lincolnshire LN4 2UL
Ref. No: 19/0155/HOUS | Received: Mon 04 Feb 2019 | Validated: Mon 18 Mar 2019 | Status: Registered

Erection of side extension 2 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 19/0168/HOUS | Received: Tue 05 Feb 2019 | Validated: Thu 14 Mar 2019 | Status: Registered

Erection of one detached dwelling and a pair of semi-detached dwellings. Land At 88 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2PZ 
Ref. No: 19/0345/FUL | Received: Mon 11 Mar 2019 | Validated: Mon 11 Mar 2019 | Status: Registered

Planning applications validated during March – for discussion at the Planning, Lighting and Roads committee on 20th May 2019

Erection of a single storey side extension 30 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST 
Ref No.19/0488/HOUS | Received 2nd Apr 2019 | Validated 5 Apr 19 | Status: Registered

Erection of a single storey side in fill extension. 31 Churchill Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2JX
Ref. No: 19/0486/HOUS | Received: Fri 05 Apr 2019 | Validated: Thu 18 Apr 2019 | Status: Registered

Erection of a detached garage Cherry Tree House 29 Red Hall Lane Bracebridge Heath Lincoln Lincolnshire LN4 2LB
Ref. No: 19/0544/HOUS | Received: Fri 12 Apr 2019 | Validated: Tue 16 Apr 2019 | Status: Registered

Planning decisions received – April 2019
Demolition of existing garage and erection of single storey side and rear extension 37 Heath Road Bracebridge Heath Lincoln Lincolnshire LN4 2PP 
Ref. No: 19/0164/HOUS | Received: Tue 05 Feb 2019 | Validated: Wed 13 Feb 2019 | Status: Approved

Erection of single storey rear extensions
19 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LH 
Ref. No: 19/0153/HOUS | Received: Mon 04 Feb 2019 | Validated: Mon 11 Feb 2019 | Status: Approved

Tree maintenance as per attached report Trees Adjacent to Minster Court, Norfolk Crescent, Worcester Close, Cemetery X 2 Bracebridge Heath Lincoln Lincolnshire LN4 2TY 
Ref. No: 19/0295/TPO | Received: Mon 04 Mar 2019 | Validated: Mon 04 Mar 2019 | Status: Approved

T2 Sycamore - fell Land to The Rear of Redhall Farm 62 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LJ
Ref. No: 19/0389/TPO | Received: Mon 18 Mar 2019 | Validated: Mon 18 Mar 2019 | Status: Approved

Demolition of existing UPVC conservatory and erection of a replacement single storey rear extension. 5 Chichester Road Bracebridge Heath Lincoln Lincolnshire LN4 2TP
Ref. No: 19/0253/HOUS | Received: Mon 25 Feb 2019 | Validated: Tue 26 Feb 2019 | Status: Approved

Erection of first floor side extension 42 Stane Drive Bracebridge Heath Lincoln Lincolnshire LN4 2UL
Ref. No: 19/0155/HOUS | Received: Mon 04 Feb 2019 | Validated: Mon 18 Mar 2019 | Status: Approved

19076. TO CONSIDER FINANCIAL MATTERS –
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – The Clerk reported that the following payments were made between meetings:
Approved at Finance & General Purposes Committee – 15th April 2019

  • 15/04/2019 Cheque CPRE £30.00 Best Kept Village Competition 2019
  • 15/04/2019 Cheque Redacted £16.43 Annual Parish Meeting refreshments
  • 15/04/2019 Cheque Simons Design Ltd £3360.00 Pavilion / village hall plans
  • 15/04/2019 Cheque Redacted £29.98 Renewal of Neighbourhood Plan domain name
  • 30/04/2019 BACS HMRC £596.51 Tax & NI
  • 30/04/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 30/04/2019 BACS PPG Architectural Coatings £83.72 Paint - pavilion
  • 30/04/2019 BACS Shell UK Ltd £9.26 Fuel handyman
  • 30/04/2019 BACS Salaries and reimbursements £3467.88 Salaries and reimbursements

Payments made between meetings – Direct Debit Payments – April 2019

  • 01/04/2019 DDR TV Licensing £150.50 Library – TV Licence
  • 05/04/2019 DDR ICO £35.00 ICO registration
  • 15/04/2019 DDR Anglian Water £163.22 Pavilion - water
  • 17/04/2019 DDR E-ON £741.48 Streetlighting
  • 27/04/2019 DDR SSE Electric £863.64 Library – Electricity
  • 30/04/2019 DDR Elliot Group £48.00 Container hire
  • 30/04/2019 DDR Vodafone £67.61 Staff mobiles

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 08/05/2019 BACS Continental Landscapes £347.42 Grass cutting
  • 08/05/2019 BACS Lincolnshire Association of Local Councils £173.00 2019-20 annual training scheme / training attended
  • 08/05/2019 BACS Name Badges International £183.20 Council identification
  • 08/05/2019 BACS Wel Medical Ltd £221.40 Defibrillator pads
  • 31/05/2019 BACS E-ON £37.52 Streetlighting repairs
  • 31/05/2019 BACS Lincoln Security Ltd £19.00 Key cutting
  • 31/05/2019 BACS Shell UK Ltd £9.42 Fuel – caretaker
  • 31/05/2019 BACS Viking Direct £109.34 Printer toner / Library consumables
  • 31/05/2019 BACS HMRC £597.11 Tax & NI
  • 31/05/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 31/05/2019 BACS Salaries & reimbursements £3491.58 Salaries & reimbursements

It was proposed, seconded and Resolved: That Council approve the payment of the accounts. Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 272, 273 & 274 be approved and signed by Cllrs Trought, Callan and Adeyemi respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE - Members discussed the 2019-2020 budget. No concerns were raised.

19077. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Active Spaces 
  • British Gas 
  • Citizens Advice Mid Lincolnshire 
  • Community Lincs 
  • Information Commissioners Office 
  • Kompan 
  • LALC 
  • Larkfleet Group 
  • Lincolnshire County Council streetlighting policy 
  • Living Wage Foundation 
  • Lincolnshire Funding Portal Volunteers week
  • Lincolnshire Pension Fund Wave
  • LSI Energy 
  • NALC
  • Neighbourhood Watch complaint
  • NHS Long Term Plan
  • North Kesteven District Council
  • Public Sector Executive Online
  • Red Hall Farm Lane flooding
  • Red Hall Farm Lane planning permission
  • Resident Easter card
  • Road closures
  • Rural Services Network
  • Westminster Briefing
  • Wicksteed

It was reported that the gas had been turned off at the Village Hall due to a suspected leak and correspondence had been received from the Village Hall Management Committee regarding repairs. It was reiterated that repairs to the village hall are the responsibility of the Village Hall Management Committee.

It was proposed, seconded and Resolved: That the press and the public be excluded from the meeting for the consideration of this part of the meeting on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act Unanimous

Members of public were excluded from council session at 20:12.
Public council session resumed at 20:18.

19078. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Members were reminded that training provided through the Lincolnshire Association of Local Councils (LALC) was free through council’s subscription to the annual training scheme. Employees and councillors were encouraged to attend training sessions.

  • Cllrs Adeyemi, Callan, Manders, Moran and Trought requested to attend the LALC Networking day on 4th July 2019.
  • Cllrs Adeyemi and Smith requested to attend the New Councillor Training session on 16th July 2019.
  • Cllr Callan requested to attend the New Councillor Training session on 18th June 2019.
  • Cllrs Adeyemi, Callan, Manders, Moran and Trought requested to attend the Councillors Training Day on 18th September 2019.

b. To receive reports on training and development attended or completed – Nil

19079. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Council social media, council premises and a statement regarding inaccuracies made in the public domain.

There being no further business the meeting closed at 20:59
Signed___________________________Chairman 04 June 2019