Minutes - Full Council - 15 November 2022
Minutes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 15th November 2022 at 7pm
Present: C Callan, C Broad, S Manders, A Smith, R Stone, K Trought, C Barr, J Moran and F Adeyemi
In attendance: Clerk to Council, Mrs S Knowles and Deputy Clerk to Council, Mrs R Fraser; District Cllrs Burley and Cawrey.
2 members of the public were present and Mr Butler from Kingsmead Design.
PUBLIC PARTICIPATION SESSION
Report from Lincolnshire County Councillor Cawrey - Lincolnshire County Councillor Cawrey gave a verbal report.
Reports from North Kesteven District Councillors Burley, Cawrey & Moran - North Kesteven District Councillors Burley and Cawrey gave a verbal
report. Cllr Moran had nothing to report.
Questions or points raised by residents and members of the public – A representative from Lincs FitBox gym addressed the council on its opening hours restrictions and classification changes. Cllr Cawrey agreed to take look at the issue with NKDC planning.
There was a discussion regarding the 2022 Remembrance Sunday service at the War Memorial.
The Chairman congratulated Cllr Sue Manders on her nomination for the NKDC Community Champion Award for longstanding contribution to a community.
Presentation from Ian Butler, Kingsmead Design Ltd on the village hall proposals – a verbal report was given, there was discussion and questions raised regarding the draft plans. Clerk to summarise comments and work with Mr Butler on alterations to the plan.
COUNCIL SESSION - 20:15pm
Code of conduct reminders
Nolan Principles
Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability,
openness, honesty & leadership.
Register of interests
The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content
of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.
22150. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies be accepted from Cllr Marden and Cllr Blackmore.
22151. DECLARATIONS OF INTEREST
a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT –Cllr Moran declared non-pecuniary interests in matters relating to NKDC.
b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF
CONDUCT AND STANDING ORDERS – Nil
22152. TO CONFIRM THE MINUTES OF THE MEETING – 4th October 2022 - It was RESOLVED: That the minutes of the meeting held on 4th October 2022 be approved and signed as a true record by the chairman.
22153. FINANCES
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS BETWEEN MEETINGS
Payments made by Direct Debit - Presented at report 22153a
Payments made using delegated authority since 4th October 2022 - Presented at report 22153a
b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS - It was RESOLVED: That payment of accounts as presented at Report 22153b-payment of accounts – 10th November 2022 be approved.
It was RESOLVED: That three deposits of £50 be returned following hire of the pavilion, one allotment deposit of £50 be returned and one payment of £8.50 be made to a pavilion hirer.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That bank reconciliations 353, 353 and 354 be accepted and signed by Cllr Adeyemi.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget, income and expenditure was reviewed. Ongoing issues with EDGEwere reported.
e. TO NOMINATE THREE COUNCILLORS TO WORK WITH THE CLERK/RFO TO PREPARE A DRAFT BUDGET FOR REVIEW IN DECEMBER 2022– It was RESOLVED: that Cllr Callan, Manders and Stone would work with the Clerk.
22154. TO RECEIVE THE CLERKS REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS – Items note Correspondence from Resident at Red Hall Farm Lane, grass cutting complaint, Rimmer Brothers, correspondence from a resident regarding bins, Rochester Close, RAF Veterans and the Co-operative.
Red Hall Farm Lane - The council agreed that there will be no further communication on these matters.
Grass Cutting Complaint - The council approved the draft response.
22155. TO RECEIVE AND ACCEPT A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – Payments made at minute 22153, Barclaycard statement outlining payments made using the corporate credit card. Authorisation of expenditure for clearing gutters at the village hall and cutting back trees overhanging the roof.
22156. PLANNING
a. TO CONSIDER PLANNING APPLICATIONS RECEIVED SINCE THE LAST MEETING OF THE COUNCIL –
22/ 1431/ PNTEL Esso Rontec Site
It was RESOLVED: That Bracebridge Heath Parish Council supports the application for a telephone mast in this location.
22/1481/HOUS 36 Hadrians Road
It was RESOLVED: That Bracebridge Heath Parish Council has no comments or objections.
22 1578 VARCON 78 Grantham Road
It was RESOLVED: That Bracebridge Heath Parish Council does not wish to comment or object to the planning application. However, it isnoted this should be a retrospective planning application, as some of the works have already been completed.
22 1419 FUL Yellow Brick Day Nursery
It was RESOLVED: That Bracebridge Parish Council has a neutral position on this application. Whilst the council understands that the childcare places are needed for the community, the council cannot support the application in its current form.
Parish council supports the request from Lincolnshire County Council (Highways and SUDs) for a parking statement which details the existing situation with regard to staff and visitor parking, particularly during peak hours, and a statement outlining the same information for the proposal. The council accepts that the application seeks to mitigate some of the current issues with access and car parking.
However, the council remains very concerned that no staff parking provision is provided within the curtilage of the premises. Our expectation is that the applicant takes substantive steps and implements a robust package of measures (which are a condition of the planning consent) to encourage and support alternative means of transport for staff to reduce on-street parking. This should include secure
cycle storage provision
The council supports the assessment from Environmental services and the request for a construction management plan. This will help to mitigate disturbances to neighbours during the construction phases. The council appreciates that the immediate neighbours to the site will be affected by noise from the nursery and requests that further acoustic mitigations are incorporated into the designs. In particular, this should include methods of limiting noise from the outside play areas.
91 Grantham Road is a non-designated heritage asset and included within the Neighbourhood Plan. Parish Council asks that planning officers assess the impact on this building and the conformity of the proposals with the Neighbourhood Plan.
Should NKDC be minded to approve this application, we would like to request the application of robust conditions relating to the opening hours. The business is still operating within a residential area and noise and disturbance should be limited appropriately.
It was RESOLVED: That Standing Order 3v be suspended, that a meeting shall not exceed 2 hours, to enable all business to be transacted.
21:00 Cllr Barr left the meeting.
21:03 Cllr Adeyemi left the meeting.
b. TO RECEIVE A REPORT ON PLANNING DECISIONS – a written report was receive
22157. TO CONSIDER THE BRACEBRIDGE HEATH VILLAGE HALL
a. TO APPROVE A DESIGN PRIOR TO CONSULTATION
b. TO APPROVE CONSULTATION MATERIALS
c. TO AGREE OUTLINE COSTS FOR THE PROJECT AND AUTHORISE THE CLERK TO SEEK INFORMATION ABOUT LOANS OR GRANTS
All items deferred to the next meeting.
22158. TO CONSIDER AND ACCEPT QUOTATIONS AND CONTRACTS FOR THE FOLLOWING SUPPLIES -
a. LIBRARY ELECTRICITY (2 SUPPLIES)
b. PAVILION ELECTRICITY
c. VILLAGE HALL ELECTRICITY
d. VILLAGE HALL GAS
All items deferred to next meeting.
22159. TO CONSIDER ACCEPTANCE OF THE URBAN HIGHWAY PARISH AGREEMENT WITH LINCOLNSHIRE COUNTY COUNCIL – It was RESOLVED: That council accepts the parish agreement for urban highway grass cutting with Lincolnshire County Council and seeks a two-year contract with a grass cutting contractor, prices to be obtained for 5 and 7 cuts per year.
22160. TO CONSIDER QUOTATION FOR A REPLACEMENT STREETLIGHT AT LAGONDA CLOSE/VAUXHALL ROAD - It was RESOLVED: to replace the broken streetlight with a new LED bollard light.
22161. TO REVIEW THE COUNCIL’S ACTION PLAN – A written report was received. Councillors to review and send any suggested amendments
to the clerk before the next meeting
22162. TO CONSIDER AND ADOPT AN INVESTMENT STRATEGY - It was RESOLVED: That the Investment strategy V1.0 be adopted.
22163. TO CONSIDER CO-OPTION TO A COUNCIL VACANCY – No applications received.
22164. ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil.
There being no further business, the meeting closed at 21:11
Signed___________________________Chairman 6th December 2022