October 2019

Minutes of a meeting of Finance & Policy committee held on 21st October 2019 in the Bracebridge Heath Community Library at 19:30

Present: Cllrs Barr, Callan, Kilcoyne, Manders, Moran, Parr, Walker
In attendance: Mrs R Fraser, Assistant Clerk to Council. 
No members of public were present
Cllrs Adeyemi, Hauton and Trought observed the meeting.

1. To consider apologies for absence and note the reason where appropriate – Nil

2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item- Nil

3. To confirm the minutes of the meeting held 19th August 2019- It was proposed, seconded and Resolved: That the minutes of the meeting of the Finance & Policy committee held on 19th August 2019 be approved as a correct record and signed by the chairman.

4. To consider the corporate image of Council– It was proposed, seconded and Resolved: That the committee recommends to Full Council that a working party is set up to consider the corporate image of Council and the need for a logo.

5. To consider the Terms of Reference for the committee – Nil.

6. To consider a Bracebridge Heath Parish Council Constitution – It was agreed that Cllr Walker would prepare a constitution document for consideration at the next committee meeting.

7. To consider Local Government Transparency Codes – It was agreed that the Parish Council website would be considered at the next committee meeting.

8. To consider the Parish Council Action Plan – This item was deferred to the next committee meeting.

9. To consider policies for review
a. Standing Orders - It was proposed, seconded and Resolved: That a recommendation be made to Full Council to adopt the revised Standing Orders. It was reported that election of a vice chairman would be included on the agenda at the next meeting of Full Council.

10. To consider Council’s banking arrangements – It was proposed, seconded and Resolved: That Council apply for online banking with Council’s current bank, The Co-operative Bank. It was agreed that more information would be provided to Council regarding credit card terms and conditions for consideration at the
next committee meeting.

11. To review the 2019-2010 budget – The budget was reviewed. No concerns were raised. It was agreed that the assistant clerk would write to Grants Cleaning Services (Lincoln) Ltd to thank them for cleaning the bus shelter free of charge.

12. To consider adjustments to earmarked reserves- It was proposed, seconded and Resolved: That a recommendation be made to Full Council to reduce earmarked reserves for the Woodland and Burial Ground to reflect work carried out in financial year 2019/2020, leaving £4425 in the reserve. It was agreed that the Healthy Hub Grant Fund would be considered at the next committee meeting. The assistant clerk will contact the Local Gingerbread Group to see if there is any interest.

13. To consider the committee budget for 2020-2021- This item was deferred to the next committee meeting.

14. Items for the agenda of the next committee meeting – Parish Council grants, committee budget, website, action plan, credit card.

15. Items of a confidential nature to be debated in the absence of the press and public. {As per the Public Bodies (Admission to Meetings Act) 1960}

16. To consider wayleaves and easements for Red Hall Farm Lane- A written update was provided prior to the meeting. No action required.

17. To consider the Bracebridge Heath Police Station – An expression of interest for repurposing the Bracebridge Heath Police Station was circulated prior to the meeting. Subject to alterations, it was agreed that this document would be sent to Lincolnshire Police. It was agreed that the confidential status of the item would be lifted following submission of the document to Lincolnshire Police and members of public would be notified.

There being no further business the chairman closed the meeting at 22:15
Signed_______________________________Chairman 16th December 2019