September 2019

Minutes - Full Council - 3rd September 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 3rd September 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Callan, S Manders, V Marden, J Moran, A Smith, K Trought
Four members of the public were present 
Clerk to Council, Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION

Police Report – Between 7th July and 3rd September 2019 nine crimes were recorded including five crimes of criminal damage, two crimes relating to thefts from a vehicle; and one crime of theft from the Bracebridge Heath Co-operative store.

Cllr Adeyemi arrived at the meeting at 19:03.

County Council – LCC Cllr Cawrey reported on recent industrial action outside Council offices in Lincoln; the progress in construction of the Lincoln Eastern Bypass; St John’s Road repairs to be carried out on 18th November 2019; success in A -Level results across the county; Greenwich Leisure Limited to upgrade county council IT equipment.

Cllr Kilcoyne asked about the future of the Usher Gallery in Lincoln. Cllr Cawrey reported that the executive had voted to give two-year’s notice on the council’s collections management at the gallery. Third parties may be involved in the long-term future of the gallery.

Cllr Manders requested information about cancelled highways work at the St John’s Primary Academy. Cllr Cawrey agreed to look into this.

The Clerk to Council noted that an online report had been made to the County Council’s Highways team regarding overgrown hedges and trees on the A15, London Road and that there were issues of public safety when crossing the road. Highways had responded to say that the asset did not belong to Lincolnshire County Council and the matter was closed. Cllr Cawrey agreed to look into this.

District Council 

  • Councillor Cawrey reported on NK Community Champion Awards including two finalists from Bracebridge Heath and a trial for the Lincolnshire Waste Partnership and information events being held in the district on 18th September 2019.
  • Councillor Burley reported on NKDC’s commitment to environmental sustainability through various measures including reducing plastic use, building to higher standards and reduction of carbon emissions. Cllr Burley also reported on new plans received from Linden homes for the planned development off Westminster Drive and Canwick Avenue.
  • Councillor Moran reported that planning enforcement had checked the signage at Romeo’s food outlet and informed that it met regulations. Cllr Moran also reported that a resident of Bracebridge Heath had requested a memorial sign to be placed on a bench outside the Grantham Road park.

Cllr Manders reported that there were several mistakes in the new documents prepared by Linden Homes and requested that this be reported back to officers. Cllr Cawrey noted the mistake.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

19110. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE

  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Barr. Unanimous
  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Broad. Unanimous
  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Parr. Unanimous
  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Walker. Unanimous

19111. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19112. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM
Cllr Callan: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Correspondence regarding anti-social behaviour

19113. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 2ND JULY 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 2nd July 2019 be approved and signed as a true record by the chairman. Unanimous

19114. TO CONSIDER PARISH COUNCILLOR VACANCIES – No applications had been received. Council agreed to advertise the vacancy again.

19115. TO CONSIDER THE BRACEBRIDGE HEATH VILLAGE SHOWCASE- Members discussed arrangements for the upcoming showcases. Cllr Moran was to develop a digital questionnaire and Cllr Callan would carry out the analysis on showcase responses.

19116. TO CONSIDER ESTATE MANAGEMENT CHARGES – Cllr Manders presented a written report. It was agreed to share this with the Neighbourhood Plan sub-committee.

19117. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Neighbourhood Plan sub-committee – 15th July 2019 – Cllr Trought gave a verbal report.
  • Environment committee – 15th July 2019 – Cllr Manders gave a verbal report.
  • Environment committee – 19th August 2019 – Cllr Manders gave a verbal report.
  • Finance and Policy committee – 19th August 2019 – Cllr Moran gave a verbal report.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES 

  • It was proposed, seconded and Resolved: That Cllr Broad be appointed to the Amenities committee. Unanimous
  • It was proposed, seconded and Resolved: That Cllr Moran be appointed to the Amenities committee. 6 in favour 0 opposed 2 abstentions

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Monday 16th September - Neighbourhood Plan sub-committee
ii. Monday 16th September - Environment committee
iii. Monday 23rd September – Amenities committee
iv. Monday 21st October - Environment committee (if required)
v. Monday 21st October- Finance & Policy committee

Planning applications discussed at the Environment committee meetings on 15th July and 19th August 2019

Installation of dropped curb and formation of hard standing at the front of the property 13 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2LE
Ref. No: 19/0760/HOUS | Received: Mon 03 Jun 2019 | Validated: Tue 11 Jun 2019 | Status: Approved

Erection of single storey extension to kitchen/dining room Ambulance Control Centre Cross O cliff Court Bracebridge Heath Lincoln Lincolnshire LN4 2HL
Ref. No: 19/0869/FUL | Received: Wed 19 Jun 2019 | Validated: Mon 01 Jul 2019 | Status: Registered

Erection of one detached dwelling and a pair of semi-detached dwellings. Land At 88 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2PZ
Ref. No: 19/0345/FUL | Received: Mon 11 Mar 2019 | Validated: Mon 11 Mar 2019 | Status: Registered

Installation of shed and decking in rear garden (part retrospective) Page 3 of 6 Bracebridge Heath Parish Council 03 September 2019 10 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/0912/HOUS | Received: Mon 01 Jul 2019 | Validated: Mon 29 Jul 2019 | Status: Registered

Erection of garden shed 4 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/1038/HOUS | Received: Tue 16 Jul 2019 | Validated: Tue 23 Jul 2019 | Status: Registered

Alterations to industrial units (B1 and B8) including the erection of a side extension, parking and change of units 4 & 5 to D2 (Boxing Club) Unit 6 The Old Brickyard Brant Road Waddington Lincoln Lincolnshire LN5 9AD
Ref. No: 19/0844/FUL | Received: Fri 14 Jun 2019 | Validated: Wed 17 Jul 2019 | Status: Registered

Planning applications for discussion at Environment committee on 16th September 2019

Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire 
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Awaiting decision
(Extension to consultation period requested. Comments due by 17th September 2019)

Application for minor amendments to 15/0514/VARCON (International Bomber Command Centre) to revise the wording of condition 4 (right turn lane from Canwick Avenue) to enable the right turn lane to be implemented no later than 29th February 2020, revised details of access/parking (condition 3), revised Viking Way connection (condition 7), revised surface water drainage proposals (condition 8) revised boundary treatment and landscaping details (conditions 10 & 11) and revised site plan (condition 25) to include the erection of an entrance sculpture, garden store building and attendant kiosk. International Bomber Command Centre Canwick Hill/Canwick Avenue Canwick Lincoln Lincs
Ref. No: 17/1287/VARCON | Received: Fri 08 Sep 2017 | Validated: Mon 25 Sep 2017 | Status: Registered
(Extension to consultation period requested. Comments due by 5th September 2019)

T1 Copper Beech - reduce height from 35ft to 25ft, reduce spread 40ft to 30ft, crown thin 20% at the final pruning point of 50mm, crown lift from 6ft to 12ft 30 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 19/1193/TPO | Received: Tue 27 Aug 2019 | Validated: Tue 27 Aug 2019 | Status: Registered

Erection of a detached garden room (retrospective). 2 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/0955/HOUS | Received: Tue 09 Jul 2019 | Validated: Mon 12 Aug 2019 | Status: Registered

Planning decisions received – July & August

Installation of dropped curb and formation of hard standing at the front of the property 13 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2LE
Ref. No: 19/0760/HOUS | Received: Mon 03 Jun 2019 | Validated: Tue 11 Jun 2019 | Status: Approved

Erection of a detached garage Cherry Tree House 29 Red Hall Lane Bracebridge Heath Lincoln Lincolnshire LN4 2LB
Ref. No: 19/0544/HOUS | Received: Fri 12 Apr 2019 | Validated: Tue 16 Apr 2019 | Status: Decided

Replacement of one door, three windows and installation of two secondary windows. Crondall House 3 Caistor Drive Bracebridge Heath Lincoln Lincolnshire LN4 2TA
Ref. No: 19/0708/LBC | Received: Tue 21 May 2019 | Validated: Tue 21 May 2019 | Status: Decided

Request for EIA screening opinion in respect of proposed mix use development comprising of residental units, a primary school, open space and employment uses. Land Off Sleaford Road Bracebridge Heath
Ref. No: 19/0797/EIASCR | Received: Fri 24 May 2019 | Validated: Fri 24 May 2019 | Status: Screening opinion
(Environmental statement is required for all future applications)

T304 Tilia X Europaea - fell 28 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 19/0804/TPO | Received: Fri 07 Jun 2019 | Validated: Fri 07 Jun 2019 | Status: TPO works refused

T306 Fagus Sylvatica Purpurea - fell 26 Norfolk Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2ST
Ref. No: 19/0819/TPO | Received: Tue 11 Jun 2019 | Validated: Tue 11 Jun 2019 | Status: TPO works refused

19118. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:

i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought – A verbal report was given.
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – Nil
iv. Heath U3A – Cllr Callan – Nil

Cllr Manders declared a non-pecuniary interest at 20:24 in matters relating to St John the Evangelist Church.

v. St John the Evangelist Church – Cllr Kilcoyne – A verbal report was given
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – Verbal report given on revision of hire charges and the date of the next meeting.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – A verbal report was given on a cliff village carnival to be held on 21st September and progress with the shared speed indicator device.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Cllr Kilcoyne reported on the LALC conference and AGM.

19119. TO CONSIDER FINANCIAL MATTERS –

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

Direct Debit Payments – July & August 2019

  • 04/07/2019 DDR Anglian Water £59.52 Water - Pavilion
  • 16/07/2019 DDR E-ON £730.27 Streetlighting
  • 18/07/2019 DDR Anglian Water £44.48 Water - Library
  • 24/07/2019 DDR Anglian Water £47.20 Water - Allotments
  • 29/07/2019 DDR SSE-Electric £134.86 Electricity - Library
  • 31/07/2019 DDR Vodafone £70.65 Staff mobiles
  • 31/07/2019 DDR Elliot Group £48.00 Container hire
  • 15/08/2019 DDR EON £754.62 Streetlighting
  • 28/08/2019 DDR Vodafone £76.89 Staff mobiles
  • 30/08/2019 DDR SSE-GAS £105.26 Gas- Pavilion
  • 31/08/2019 DDR Elliot Group £48.00 Container hire

Approved at Finance & Policy committee – 19th August 2019

  • 20/08/2019 BACS B&B Tree Specialists £8310.00 Tree maintenance
  • 20/08/2019 BACS Centre for Civil Society £72.00 Living Wage Accreditation
  • 20/08/2019 BACS Continental Landscapes Ltd £1826.91 Grass cutting
  • 20/08/2019 BACS E-ON £28.16 Street light repairs
  • 20/08/2019 BACS Fenland Leisure Products Ltd £194.40 Play park repairs - swing seat
  • 20/08/2019 BACS Redacted £30.00 Pavilion refund
  • 20/08/2019 BACS Jackson Building Centres £47.72 Grounds maintenance
  • 20/08/2019 BACS Lindum Fire Services Ltd £123.60 Fire inspections
  • 20/08/2019 BACS Portland Tools Ltd £57.80 Caretaker PPE & materials
  • 20/08/2019 BACS Shell UK Ltd £9.08 Caretaker - fuel
  • 20/08/2019 BACS Village Hall Management Committee £300.00 Village Hall room hire
  • 20/08/2019 BACS Visual Print and Design £222.00 Banners
  • 20/08/2019 Cheque Wicksteed Leisure Ltd £10.80 Play equipment repairs
  • 20/08/2019 Cheque Redacted £32.92 Allotment maintenance
  • 30/08/2019 BACS NKDC £135.00 Library - rates
  • 30/08/2019 BACS HMRC £645.91 Tax & NI
  • 30/08/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 30/08/2019 BACS Salaries and reimbursements £3429.28 Salaries and reimbursements

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 04/09/2019 BACS ESPO £25.31 Cleaning materials
  • 04/09/2019 BACS Jackson Building Centres £5.10 Grounds maintenance
  • 04/09/2019 BACS Redacted £70.00 Reimbursement
  • 04/09/2019 BACS Name Badges International Ltd £39.83 Councillor name badges
  • 04/09/2019 BACS Parish Online by Geoxphere £360.00 Parish Online software
  • 04/09/2019 BACS PKF Littlejohn LLP £480.00 External audit
  • 04/09/2019 BACS Playsafety Ltd £364.20 Annual park inspections
  • 04/09/2019 BACS Rigby Taylor £196.20 White lining – football pitches
  • 04/09/2019 BACS Shell UK Ltd £9.25 Caretaker - fuel
  • 04/09/2019 BACS Spaldings Ltd £45.60 Grounds maintenance
  • 04/09/2019 BACS Tucann Ltd £260.60 Parish Information Sheet
  • 04/09/2019 BACS Viking Direct £40.72 Office supplies
  • 30/09/2019 BACS North Kesteven District Council £135.00 Library - rates
  • 30/09/2019 BACS HMRC £548.31 Tax and NI
  • 30/09/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 30/09/2019 BACS Salaries & reimbursements £3525.08 Salaries & reimbursements

It was proposed, seconded and Resolved: That council approve the payment of the accounts. Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 278, 279, 280, 281 and 282 be approved and signed by Cllrs Moran, Marden, Adeyemi, Smith and Callan respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE - No concerns were raised.

19120. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to Council for information and noted:

  • Active Places 
  • Anti-social behaviour 
  • BBC Gardeners Question Time 
  • British National Ploughing Championships 
  • Citizens Advice invitation 
  • Community Library 
  • Community Lincs 
  • Core Claims Ltd 
  • E-ON 
  • Highways news 
  • Information Commissioner’s Office 
  • Kompan 
  • LALC 
  • Lincolnshire Funding Portal 
  • Lincolnshire Police 
  • Living Wage Foundation 
  • NALC
  • NCS Graduation
  • National Literacy Trust
  • National Health Service Executive
  • NKDC
  • Parish Online
  • Pavement parking
  • Public Sector Executive Online
  • Recreation ground emergency access
  • Red Hall Lane
  • Road closures
  • Rural Services Network
  • St John’s Road
  • Transport Service Group – Bus service updates
  • Village Hall
  • Voluntary car service
  • Woodland Walk

Cllr Callan declared a non-pecuniary interest at 20:58 in relation to correspondence received about the woodland walk.

It was proposed, seconded and Resolved: That permission be given to a resident to install a single width gate to provide pedestrian access into the woodland walk. Unanimous
Council also granted permission for the resident to plant bulbs in the woodland walk outside their property.

Correspondence received regarding the Community Library Revenue Grant would be referred to the Amenities committee.

Telephone correspondence was received regarding dog fouling on Red Hall Farm Lane. The Clerk to Council would find a role description for a dog warden. The matter would be referred to the Environment committee.

A decision notice for a recent complaint made to the Information Commissioner’s Office was discussed. It was noted that Council were correct to rely on regulation 12 (4)(b) to refuse recent requests for information made under the Environmental Information Regulations. However, requests for an internal review should have been considered. The commissioner does not require any action to be taken.

19121. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Cllr Kilcoyne declared a non-pecuniary interest at 21:12 in matters relating to the Certificate in Local Council Administration. 
It was proposed, seconded and Resolved: That the Clerk be enrolled onto the Certificate in Local Council Administration qualification at a total cost of £510. Unanimous 
b. To receive reports on training and development attended or completed – Verbal reports were given on the LALC Networking Day, Code of Conduct training, Electoral Review briefing, Chairman and Clerk course and New Councillor training event.

19122. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – VE Day.

A meeting of the Executive committee would be scheduled for 1st October 2019.

There being no further business the meeting closed at 21:24
Signed___________________________Chairman 01 October 2019