Draft notes - Amenities committee 28 September 2020
Draft notes of a meeting of the Amenities committee held remotely via Zoom on 28th September 2020 at 19:30
Present: Cllrs Adeyemi, Barr, Broad, Callan, Manders, Moran (joined at 19:32) and Trought.
In attendance: Mrs S Knowles –Clerk to Council. One member of public was present
1. To consider apologies for absence and note the reason where appropriate – It was RESOLVED: That apologies from Cllr Marden be accepted.
2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item. –
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Councillor
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Non-disclosable pecuniary or non-pecuniary interest in matters relating to: |
Disclosable pecuniary interest in matters relating to: |
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Cllr Manders |
Representative to the Allotment Holders’ Association |
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3. To confirm the minutes of the Amenities committee meeting held on 22nd June 2020– It was RESOLVED: That subject to a minor amendment the minutes of the meeting held on 22nd June 2020 be approved and signed as a true record by the chairman.
4. To receive an update on the allotments - A written and verbal update was provided.
5. To consider play areas
a. Actions including any repairs required from the annual play inspection reports – A written report was provided prior to the meeting.
b. Repair of an elephant rocker at the Stane Drive Park - It was RESOLVED: That the clerk be given authority to purchase replacement parts.
6. To consider facility opening and availability during COVID-19
Cllr Moran gave apologies and left the meeting at 19:58
a. To receive a report on facilities that have already reopened in line with COVID secure guidelines -A written and verbal update was given.
b. To consider a phased reopening of the pavilion – It was RESOLVED: That the main hall at the pavilion be reopened
for hirers with the following conditions:
- Hirers will be expected to send a copy of their risk assessment before their booking is accepted.
- Acceptance of bookings will be based on the following:
- The activity of the hirer complies with the current legislation and guidance
- The hirer’s risk assessment is acceptable and suitable for the activities taking place
- The requested time is available with enough space between hires to ensure sufficient cleaning can take place
- Hires must fit with the agreed cleaning schedule
- Any requested hire will be determined and confirmed by the clerk or assistant clerk. The decision is final.
The committee thanked the facilities cleaner for her hard work in maintaining high standards of cleanliness during the COVID situation.
7. To consider correspondence regarding antisocial behaviour at the recreation ground – A written and verbal report was given. An update was provided on the installation of CCTV at the recreation ground.
It was RESOLVED: That a recommendation be made to Full Council that the Finance and Policy committee be given authority to consider quotations for the supply of broadband at its next meeting in October.
8. To consider correspondence regarding the bowls facility – A written report was provided prior to the meeting. Members discussed the proposal put forward by a representative of the Bowls Club. The proposal was rejected as it was not legally viable. It was agreed that the Bowls Club be invited to make an application for a grant through the grant awarding process.
It was RESOLVED: That the clerk to council be instructed to contact North Kesteven District Council about the lapsed planning permission for the bowls club cabin.
9. To consider a committee action plan –
Cllr Manders left the meeting at 20:56 and returned at 21:00.
A report was given by Cllr Trought. It was agreed that Cllr Broad, Callan and Manders prepare a revised action plan.
10. Items for the agenda of the next committee meeting – budget.
There being no further business the chairman closed the meeting at 21:22
Signed_______________________________Chairman