February 2019

Minutes - Full Council - 5th February 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 5th February 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), P Burley, G Fletcher, Mrs P Humphrey, Mrs S Manders, J Moran, Mrs K Trought, Mrs A Walker, J Ward
No members of public were present 
Assistant Clerk to Council Mrs R Fraser was present

PUBLIC PARTICIPATION SESSION
Police Report – No report. The Chairman informed Council that Superintendent Nicola Mayo from Lincolnshire Police had agreed to attend the Finance and General Purposes meeting on Monday 18th February 2019 to give an update on the village police station.

County Council – Apologies received from Cllr Miss Cawrey.
District Council – Apologies were received from Cllrs Miss Cawrey and Gallagher

Cllr Fletcher arrived at the meeting at 19:04

District Cllr Burley reported on North Kesteven District Council (NKDC) Council tax increase; Planning gain under Section 106 agreements have been granted to the NHS and education within Bracebridge Heath; Newfield Road estate transformation in Sleaford; Lincolnshire County Council Transport Strategy drop in session will be on 27th February 2019 at Waddington Community Hub; voter ID requirements; new landlord licence requirements for houses used for multiple occupation; new code of conduct for NKDC.

It was reported that issues raised about the e-portal for electoral roll had been rectified. February updates are now available.

Cllr Mrs Manders reported that a time extension for the consultation for a planning application on Ridgeview Road had been requested but was refused.

The Parish Council would have commented on this application had it been given the opportunity.

Cllr Burley reported that District and Parish briefing events for Council elections are being held and dates have been publicised.

Q: A resident has raised the issue of air pollution in the area of St John’s Primary Academy and Sleaford Road. Can this be investigated please?
A: Air pollution tests can be organised. Cllr Burley agreed to follow this up.

PUBLIC COUNCIL SESSION

19020. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Mrs Stamp and Cllr Clements. Unanimous 

19021. MEMBERS’ CODE OF CONDUCT – The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19022. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

  • Cllr Fletcher: Non-disclosable pecuniary or nonpecuniary interest in matters relating to Bracebridge Heath Village Hall 
  • Cllr Mrs Humphrey: Non-disclosable pecuniary or nonpecuniary interest in matters relating to Bracebridge Heath Village Hall

19023. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 8th January 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 8th January 2019 be approved and signed as a true record by the Chairman Unanimous

19024. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) – Nil

19025. TO CONSIDER THE ANNUAL PARISH MEETING 2019 – The Chairman gave a brief report on the plans for the Annual Parish Meeting.

19026. TO CONSIDER PARISH COUNCIL COMMITTEE STRUCTURE- 

  • It was proposed, seconded and Resolved: That the Woodland & Cemetery Development sub-committee would close from May 2019 and the community members be thanked for all their work. Unanimous
  • It was proposed, seconded and Resolved: That all current standing committees will close in May 2019 and will be replaced by a new committee structure. Unanimous 
  • It was proposed, seconded and Resolved: That the new standing committees and sub-committee will have the provisional names of Amenities, Environment, Finance and Policy, and Executive. Unanimous

19027. TO CONSIDER MANAGEMENT OF THE VILLAGE HALL – Councillor Mrs Manders agreed to send relevant information regarding the Charity Commission to the Village Hall Management Committee.

19028. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 21st January 2019 A verbal report was given. Members accepted the report.
  • Woodland & Cemetery Development sub-committee 21st January 2019 A verbal report was given. Members accepted the report. It was proposed, seconded and Resolved: That the Parish Council accept the recommendation from the sub-committee to apply to the next Lincolnshire Co-operative Community Champion scheme in September 2019. Unanimous
  • Finance & General Purposes committee – 21st January 2019 A verbal report was given. Members accepted the report.
  • Neighbourhood Plan sub-committee – 24th January 2019 A verbal report was given. Members accepted the report.

The Parish Council thanked all those who had produced the draft plan. The plan would be sent to NKDC for a health check.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES - Nil

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING FEBRUARY 2019
i. Planning, Lighting & Roads committee – 18th February 2019
ii. Playing Fields, Allotments and Open Spaces– 18th February 2019
iii. Finance & General Purposes committee – 18th February 2019
iv. Neighbourhood Plan sub-committee – 28th February 2019

Planning applications validated – Discussed at Planning Lighting and Roads committee on 21st January 2019
Single storey rear extension 5.09m in length from the original wall, eaves height of 2.5m and maximum height of 3.96m 15 Grantham Road Bracebridge Heath Lincoln Lincolnshire 
LN4 2LE Ref. No: 19/0030/PNH | Received: Mon 17 Dec 2018 | Validated: Mon 17 Dec 2018 | Status: Registered

Planning applications validated during January/February – for discussion at the Planning, Lighting and Roads committee on 18th February 2019
Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue and Westminster Drive Bracebridge Heath Lincoln Lincolnshire 
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Registered

Erection of 2no detached bungalows and detached double garage with access and erection of side extension to existing dwelling 58 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JR
Ref. No: 19/0048/FUL | Received: Mon 14 Jan 2019 | Validated: Wed 16 Jan 2019 | Status: Registered

Planning decisions received – January 2019
Demolition of dwelling and outbuildings 62 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LJ 
Ref. No: 18/1700/PNDEM | Received: 17 Dec 2018 | Validated: 17 Dec 2018 | Status: Prior Approval Not Required

19029. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Ward – A verbal report was given.
ii. Bracebridge Heath Bowls Club – Cllr Mrs Walker – Nil.
iii. Bracebridge Heath Community Library – Cllr Mrs Humphrey – A verbal report was given.
iv. Bracebridge Heath Cricket Club – - Cllr Mrs Stamp – Nil
v. Bracebridge Heath Neighbourhood Watch – Nil
vi. Village Hall Management Committee – Cllr Fletcher – Nil.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council - Nil
viii. Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – Nil

19030. TO CONSIDER FINANCIAL MATTERS –

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:

Approved at Finance & General Purposes Committee – 21st January 2019

  • 31/01/2019 BACS E-ON £37.52 Streetlight repairs
  • 31/01/2019 BACS HMRC £1031.92 Tax & NI
  • 31/01/2019 BACS Lindum Fire Services £116.16 Annual fire alarm inspections - pavilion
  • 31/01/2019 BACS Lincolnshire Pension Fund £1123.42 Pension contributions
  • 31/01/2019 BACS Viking Direct £73.55 Office supplies - printer toner Library consumables
  • 31/01/2019 BACS Salaries and reimbursements £3671.32 Salary and reimbursements

Direct Debit Payments – January 2019

  • 15/01/2019 DDR Anglian Water £237.04 Water charges - pavilion
  • 16/01/2019 DDR E-ON £741.48 Streetlighting
  • 28/01/2019 DDR SSE – Electric £607.24 Electricity - Library
  • 30/01/2019 DDR Vodafone £66.27 Staff mobile phones
  • 31/01/2019 DDR Elliot Group £63.36 Container hire
  • 31/01/2019 DDR Trade UK £16.00 Door repairs pavilion

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The accounts for payment were presented to the meeting:

  • 06/02/2019 BACS EON £1123.52 Streetlight repairs / replacement column
  • 06/02/2019 BACS ESPO £52.08 First aid kits / PPE
  • 06/02/2019 Cheque Jackson Building Centres £183.73 Pavilion car park repairs
  • 06/02/2019 BACS Lincoln Security Ltd £8.00 Key cutting
  • 06/02/2019 BACS Proludic Ltd £187.63 Gym equipment repair

It was proposed, seconded and Resolved: That Council approve the payment of the accounts Unanimous

iii. TO REVIEW AND CONSDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statement number 267 be approved and signed by Cllr Moran. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 31st JANUARY 2019 – No concerns raised.

Cllr Mrs Walker left the meeting at 21:00 and returned at 21:04

19031. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • A Plant 
  • Arien Designs 
  • Community Lincs 
  • Kompan Play 
  • LCC Highways 
  • LCC Minerals and Waste policy consultation 
  • Lincolnshire Funding Portal 
  • Lincolnshire Police – parades seminar 
  • Lincs Inspire Sutcliffe Play
  • Living Wage Foundation 
  • LSI Energy 
  • NALC newsletters
  • NALC 190 Points of Light
  • National Literacy Trust
  • PCS UK
  • Plantscape
  • ProGreen
  • Public Sector Executive Online
  • Rural Services Network
  • Tree planting – Girl Guiding
  • Understanding ModernGov

19032. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Nil
b. To receive reports on training and development attended or completed – Nil

19033. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Committee structure and Village Hall

There being no further business the meeting closed at 21:06
Signed___________________________Chairman 5th March 2019