March 2019

Minutes - Full Council - 5th March 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 5th March 2019 in Bracebridge Heath Village Hall at 20:45

Present: Cllrs J Kilcoyne (Chairman), P Burley, G Fletcher, Mrs P Humphrey, Mrs S Manders, J Moran, Mrs K Trought, Mrs A Walker.
One member of the public was present 
Clerk to Council, Mrs S Knowles and Assistant Clerk to Council, Mrs R Fraser were present

PUBLIC COUNCIL SESSION

19034. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllrs Clements, Mrs Stamp & Ward Unanimous

19035. MEMBERS’ CODE OF CONDUCT – The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19036. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Nil

19037. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 5th FEBRUARY 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 5th February 2019 be approved and signed as a true record. Unanimous

19038. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) – Nil

19039. TO CONSIDER PARISH COUNCIL COMMITTEE STRUCTURE – It was proposed, seconded and Resolved: That the Terms of Reference v1.0 for all new committees be adopted. Unanimous It was agreed that schedule of meetings option 2 be put in place for the forthcoming civic year.

19040. TO CONSIDER THE MANAGEMENT OF THE VILLAGE HALL – A verbal report was given.

19041. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 18th February 2019 A verbal report was given. Members accepted the report.
  • Playing Fields, Allotments and Open Spaces committee – 18th February 2019 A verbal report was given. Members accepted report
  • Finance & General Purposes committee – 18th February 2019 A verbal report was given. Members accepted the report. It was proposed, seconded and Resolved: That the proposal from Simons for the design and analysis work be accepted at a cost of £2800 + VAT. Council agreed with the recommendation that council members cease to contribute to the parish council’s social media platforms for the duration of the purdah period. 
  • Neighbourhood Plan sub-committee – 28th February 2019 A verbal report was given. Members accepted the report.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Nil

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING MARCH
i. Planning, Lighting & Roads committee – 18th March 2019
ii. Woodland and Cemetery Development sub-committee – 18th March 2019
iii. Finance & General Purposes committee – 18th March 2019
iv. Neighbourhood Plan sub-committee – 28th March 2019

Planning applications validated – Discussed at Planning Lighting and Roads committee on 18th February 2019
Erection of two storey side extension and single storey front porch extension. 6 Canwick Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2LZ 
Ref. No: 19/0088/HOUS | Received: Tue 22 Jan 2019 | Validated: Mon 28 Jan 2019 | Status: Registered

Erection of 2 non detached bungalows and detached double garage with access and erection of side extension to existing dwelling 58 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JR 
Ref. No: 19/0048/FUL | Received: Mon 14 Jan 2019 | Validated: Wed 16 Jan 2019 | Status: Registered

Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire 
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Registered

T1 Horse Chestnut -clear house by 2m; T2 Sycamore - clear house by 2m 48 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY 
Ref. No: 19/0193/TPO | Received: Mon 11 Feb 2019 | Validated: Mon 11 Feb 2019 | Status: Registered

Erection of single storey rear extensions. 19 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LH 
Ref. No: 19/0153/HOUS | Received: Mon 04 Feb 2019 | Validated: Mon 11 Feb 2019 | Status: Registered

Planning applications validated during February – for discussion at the Planning, Lighting and Roads committee on 18th March 2019
Demolition of existing garage and erection of single storey side and rear extension. 37 Heath Road Bracebridge Heath Lincoln Lincolnshire LN4 2PP 
Ref. No: 19/0164/HOUS | Received: Tue 05 Feb 2019 | Validated: Wed 13 Feb 2019 | Status: Registered

Demolition of existing UPVC conservatory and erection of a replacement single storey rear extension. 5 Chichester Road Bracebridge Heath Lincoln Lincolnshire LN4 2TP 
Ref. No: 19/0253/HOUS | Received: 21 Feb 2019 | Validated: 21 Feb 2019 | Status: Registered

Removal of 3 sections of hedging (450m, 100m, 300m) as shown on map accompanying application | 3 Sections Of Hedging As Per Map Manor Farm Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2HW 
19/0243/HRN| Received: Tue 05 Feb 2019 | Validated: Wed 13 Feb 2019 | Status: Registered

Planning decisions received – February 2019
Single storey rear extension 5.09m in length from the original wall, eaves height of 2.5m and maximum height of 3.96m 15 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2LE 
Ref. No: 19/0030/PNH | Received: Mon 17 Dec 2018 | Validated: Mon 17 Dec 2018 | Status: Prior approval not required

Erection of a single storey rear extension 21 Bentley Drive Bracebridge Heath Lincoln Lincolnshire LN4 2QW 
Ref. No: 18/1593/HOUS | Received: Wed 21 Nov 2018 | Validated: Tue 11 Dec 2018 | Status: Approved

19042. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Ward – Not in attendance
ii. Bracebridge Heath Bowls Club – Cllr Mrs Walker – No meeting.
iii. Bracebridge Heath Community Library – Cllr Mrs Humphrey – Nil
iv. Bracebridge Heath Cricket Club – - Cllr Mrs Stamp – Not in attendance.
v. Bracebridge Heath Neighbourhood Watch – Nil
vi. Village Hall Management Committee – Cllr Fletcher – Discussed at minute 19040
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council – No meeting.
viii. Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – Nil.

19043. TO CONSIDER FINANCIAL MATTERS –

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – The Clerk reported that the following payments were made between meetings:
Approved at Finance & General Purposes Committee – 18th February 2019

  • 28/02/2019 BACS ESPO £90.63 Cleaning materials
  • 28/02/2019 BACS HMRC £617.61 Tax & NI
  • 28/02/2019 BACS Langleys LLP £799.20 Solicitor’s fees
  • 28/02/2019 BACS Lindum Group Ltd £210.00 Skip hire
  • 28/02/2019 BACS Lincolnshire Pension Fund £888.48 Pension contributions
  • 28/02/2019 BACS JC Pinion £234.64 Plumbing repairs pavilion
  • 28/02/2019 BACS PPG Architectural Coatings Ltd £32.81 Pavilion paint
  • 28/02/2019 BACS Rigby Taylor £185.70 White line paint
  • 28/02/2019 BACS Shell UK Ltd £9.25 Fuel handyman
  • 28/02/2019 BACS Salaries and reimbursements £3237.19 Salaries and reimbursements

Direct Debit Payments – February 2019

  • 15/02/2019 DDR E-ON £741.48 Streetlighting
  • 28/02/2019 DDR Elliot Group £3.36 Container hire
  • 28/02/2019 DDR Trade UK £63.00 Pavilion premises repairs – tube lighting

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 06/03/2019 BACS North Kesteven District Council £564.30 Tree inspections
  • 06/03/2019 BACS Portland Tools Ltd £13.00 Caretaker materials
  • 06/03/2019 BACS Savills UK Ltd £570.50 Allotment rent and easement
  • 06/03/2019 BACS Viking Direct £30.21 Library consumables & printing paper

It was proposed, seconded and Resolved: That Council approve the payment of the accounts Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 268 and 269 be approved and signed by Cllrs Mrs Trought and Cllr Mrs Walker respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 28th FEBRUARY 2019 - No concerns raised.

19044. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Access Lincs 
  • Active Places 
  • Best Kept Village 
  • Community Lincs 
  • Complaint 
  • Earth Anchors NKDC
  • High Sheriffs Fund 2019 
  • ICO 
  • Keep Britain Tidy 
  • LALC 
  • LCC Highways 
  • LCC Roadworks 
  • Lincolnshire Funding Portal 
  • Lincolnshire Transport Strategy Workshop
  • LSI Energy
  • NALC bulletins
  • National Literacy Trust
  • National Volunteers Week
  • Plantscape
  • Persimmon Home Funding
  • Public Sector Executive Online
  • Reading Agency
  • Rural Services Network
  • School crossing patrol
  • Sutcliffe Play
  • Wicksteed

It was agreed that the clerk to council contact Galliford Try regarding their request for volunteering opportunities, specifically for rebuilding the stone wall in the burial ground.
It was reported that correspondence received regarding the school crossing had been passed on to St John’s Primary Academy.

19045. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Nil
b. To receive reports on training and development attended or completed – Cllr Mrs Manders reported that she had attended the Data Protection / FOI training through LALC. As a result, it was requested that the Data Protection policy be added to the agenda for the next meeting of the Finance and General Purposes committee.

19046. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil

There being no further business the meeting closed at 21:43
Signed___________________________Chairman 2nd April 2019