March 2019

Minutes of a meeting of Finance & General Purposes Committee held on 18th March 2019 in the Bracebridge Heath Community Library at 20:00

Present: Cllrs Fletcher, Kilcoyne, Mrs Manders (Chairman), Moran, Mrs Trought, Mrs Walker
In attendance: Mrs S Knowles, Clerk to Council 
1 member of public was present

1. To consider apologies for absence and note the reason where appropriate – Nil

2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item-  Cllr Mrs Walker declared a pecuniary interest in matters relating to the invoices for payment.

3. To confirm the minutes of the meeting held 18th February 2019- It was proposed, seconded and Resolved: That the minutes of the meeting of the Finance & General Purposes Committee held on 18th February 2019 be approved as a correct record and signed by the Chairman.

4. To consider the community library -

Cllr Fletcher arrived at the meeting at 20:04

It was requested that the unsigned lease be referred back to council’s solicitor for further information.

5. To consider Bracebridge Heath Parish Council premises - A verbal report was given.

6. To consider policies for review
a) Data protection policy – Members agreed with the recommendation to change the suite of data protection policies. Changes would be made and reviewed at the next meeting of the committee.
b) Expenses policy – It was proposed, seconded and Resolved: That subject to the changes discussed that the expenses policy v2.0 be adopted.

7. To review the draft 2019-2020 civic year meeting calendar– It was agreed that a recommendation be made to Council to adopt the 2019-2020 calendar.

8. To review the 2018/2019 budget – The committee reviewed income and expenditure. Specific budget header concerns were discussed.

9. To consider invoices for payment between the meetings – It was proposed, seconded and Resolved: That the following payments are made between Full Council meetings for invoices due: 5 in favour 0 opposed 1 abstention

• 19/03/2019 BACS Mrs C Gilbert £50.00 Deposit return
• 19/03/2019 Cheque Cllr Mrs Walker £21.00 Neighbourhood Plan website hosting
• 29/03/2019 BACS ESPO £144.00 Storage cupboard
• 29/03/2019 BACS HMRC £395.41 Tax & NI
• 29/03/2019 BACS Lincolnshire Association of Local Councils £865.95 LALC subscription 2019/20
• 29/03/2019 BACS Langleys LLP £79.80 Solicitor’s fees
• 29/03/2019 BACS Lawnmower Service Lincoln £184.91 Caretaker equipment maintenance
• 29/03/2019 BACS Lincolnshire Pension Fund £888.48 Pension contributions
• 29/03/2019 BACS Shell UK Ltd £2.40 Fuel handyman
• 29/03/2019 BACS Viking Direct £72.80 Library equipment and stationary
• 28/03/2019 BACS Salaries and reimbursements £3448.80 Salaries and reimbursements

10. Additional items for the meeting of the committee - Nil

Items of a confidential nature to be debated in the absence of the press and public {As per the Public Bodies (Admission to Meetings Act) 1960} - It was proposed, seconded and Resolved: That the press and public be excluded from the meeting for the consideration of agenda item 16 on the grounds that it involves the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Confidential committee session

11. To consider wayleaves and easements for Red Hall Farm Lane – A verbal report was given.

There being no further business the Chairman closed the meeting at 21:08
Signed_______________________________Chairman 15th April 2019