November 2019

Minutes - Full Council - 5th November 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 5th November 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi, C Barr, C Callan, L Hauton, S Manders, V Marden, J Moran, A Smith, K Trought, A Walker.
County Cllr Cawrey was present 
Clerk to Council, Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION

Police Report – Between 29th September and 5th November 2019 two crimes were recorded including one crime of criminal damage and one crime of theft. It was reported that PC Hanson was due to retire in December 2019. Members agreed to pass on thanks and appreciation for his service from Council.

County Council – LCC Councillor Cawrey reported on rescheduled meetings due to the General Election; an Ambulance Summit where partners of a new Lincolnshire Falls service met and LCC’s pledge to increase annual funding from £400k to £700k for the service; flu vaccinations and eligibility to receive a vaccination free of charge from the NHS; a meeting of the Greater Lincolnshire Partnership which met to agree closer working relationships to better meet the needs of Lincolnshire residents; the Prime Minister’s support for the Lincoln southern link road and that this was not a pledge for funding the project;  and repair works on St John’s Road in Bracebridge Heath beginning on 18th November 2019.

Cllr Cawrey gave apologies for the Remembrance Service in Bracebridge Heath and noted that she would be attending a service alongside Fire and Rescue colleagues.

Cllr Kilcoyne asked whether the Chief Executive post at Lincolnshire County Council was vacant. It was explained that the post is currently advertised.

Cllr Manders asked whether the plans for the southern link road would be affected by the result of the General Election. Cllr Cawrey explained that the new government would set their priorities and that this may have an effect on the delivery of the southern link road.

Cllr Barr asked whether emergency services had been affected by the eastern bypass roadworks. It was explained that this was possible although nothing had been officially reported.

District Council – 

  • Councillor Cawrey reported on a public consultation for NKDC’s council tax support scheme; the need to return annual canvas forms and Executive committee strategic planning meetings.
  • Councillor Moran reported on NKDC’s recognised commitment to reducing carbon emissions; the agreement of the Executive committee to ensure that wherever possible all new council homes are fitted with electricity connections enabling energy use from 100% renewable sources; the purchase of handheld air pollution monitors for use across the district and particularly in places of high levels of air pollution; and 42000 street lights being switched off between midnight and 6am.

A question was asked about the figures for residents who don’t return annual canvass forms. The answer to this was unknown 

Questions / Points raised by residents / members of the public –

Cllr Manders reported that a meeting of a new Pioneer Ministry would be taking place at the Methodist Church on Saturday 23rd November 2019 between 2 and 4pm. The Pioneer Ministry is a new innovative service, jointly provided by the United Reformed Church, the Methodist Church and the Church of St John the Evangelist. The service would seek to bring cohesion to the village and in particular to bring together residents of new and existing developments. The Pioneer Ministry is a national pilot and is in addition to existing ministers serving the village. 

Cllr Cawrey asked whether the Pioneer Minister would be invited to Council meetings. An invitation would be sent once the post was filled.

PUBLIC COUNCIL SESSION

19138. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE

  • It was RESOLVED: That apologies for absence from Cllr Broad be accepted.
  • It was RESOLVED: That apologies for absence from Cllr Parr be accepted.

19139. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19140. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM
Cllr Callan: Non-disclosable pecuniary or non-pecuniary interest in matters relating to Community Library

19141. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 1ST OCTOBER 2019- It was RESOLVED: That subject to minor amendments that the minutes of the meeting held on 1st October 2019 be approved and signed as a true record by the chairman.

19142. TO ELECT A VICE-CHAIRMAN OF THE COUNCIL–
It was proposed that Cllr Manders be nominated for Vice-Chairman of the Council.
It was proposed that Cllr Moran be nominated for Vice-Chairman of the Council.
It was RESOLVED: That members vote by written ballot.
Council session was suspended at 19:45 while the votes were counted.
Council session resumed at 19:48.
It was RESOLVED: That Cllr Moran be elected as Vice-Chairman of the Council for civic year 2019/2020.

19143. TO CONSIDER VE DAY 2020 – Members agreed that VE Day should be observed by Council. It was agreed that a working group be set up to facilitate an event at the recreation ground. Community groups would be invited to join in. Cllrs Barr, Smith and Walker would work on the details of this event.

19144. TO CONSIDER PLANS AND ARRANGEMENTS FOR REMEMBRANCE SUNDAY 2019 – A verbal report was given on the plans for Remembrance Sunday and a report from Cllr Parr was read out. The church service was to begin at 10am. All residents and members were welcome to attend.

19145. TO CONSIDER THE BRACEBRIDGE HEATH POLICE STATION – It was agreed that a meeting would be held to discuss the possibility of a joint proposal with the Bracebridge Heath Preschool.
It was RESOLVED: That authority to discuss and consider further proposals for the police station be delegated to the Amenities committee.

19146. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Executive committee – 1st October – Cllr Kilcoyne gave a verbal report.
  • Environment committee – 21st October – Cllr Manders gave a verbal report.

A report was given on a meeting held with representatives for Jesus College and Pegasus Group in October 2019. The meeting was to discuss new proposals for development of land north and west of Canwick Avenue. The meeting report is appended to the minutes of the meeting. It was agreed that the Bracebridge Heath Character Profile and draft policies from the emerging Neighbourhood Plan be shared with developers.

  • Finance and Policy committee – 21st October – A verbal report was given. 

It was RESOLVED: That a working party be set up for work related to the corporate image and logo. It was agreed that Cllrs Callan, Hauton, Marden and Moran be appointed to the working party.
It was RESOLVED: That Council accept the recommendation to adopt revised Standing Orders, to be implemented from 3rd December 2019.
It was RESOLVED: That Council accept the recommendation that earmarked reserves for the Woodland and Burial Ground be reduced to reflect work carried out in the financial year 2019/20, leaving £4425 in the reserve.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Cllr Hauton would be invited to attend meetings of the Environment and Amenities committees as an observer.

c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Monday 18th November, Neighbourhood Plan sub-committee
ii. Monday 18th November, Environment Committee
iii. Monday 25th November, Amenities committee
iv. Monday 16th December, Environment committee (if required)
v. Monday 16th December, Finance & Policy committee

Planning applications discussed at the Environment committee meeting on 21st October 2019

Removal of public payphone PCO PCO1 St Johns Road Bracebridge Heath Lincoln Lincolnshire LN4 2PJ
Ref. No: 19/1314/PNTEL | Received: Thu 19 Sep 2019 | Validated: Fri 27 Sep 2019 | Status: Registered

Removal of public payphone PCO PCO1 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2LA
Ref. No: 19/1313/PNTEL | Received: Thu 19 Sep 2019 | Validated: Fri 27 Sep 2019 | Status: Registered

Planning applications for discussion at Environment committee on 18th November 2019

Single storey rear extension 4.0m in length from the original wall, eaves height of 2.1m and maximum height of 3.3m 24 Tower Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2PQ 
Ref. No: 19/1439/PNH | Received: Mon 07 Oct 2019 | Validated: Mon 14 Oct 2019 | Status: Registered

Planning decisions received – October 2019

Erection of single storey rear extension. 37 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 19/1188/HOUS | Received: Fri 23 Aug 2019 | Validated: Thu 05 Sep 2019 | Status: Approved

Erection of single storey front porch extension. 14 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 19/1161/HOUS | Received: Wed 14 Aug 2019 | Validated: Tue 20 Aug 2019 | Status: Approved

Erection of two storey side and single storey rear extension. 29 Mount Road Bracebridge Heath Lincoln Lincolnshire LN4 2PH
Ref. No: 19/1107/HOUS | Received: Wed 31 Jul 2019 | Validated: Wed 21 Aug 2019 | Status: Approved

Erection of a garden shed and detached garden room (retrospective). 2 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/0955/HOUS | Received: Tue 09 Jul 2019 | Validated: Mon 12 Aug 2019 | Status: Approved

Erection of one detached dwelling and a pair of semi-detached dwellings. Land At 88 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2PZ
Ref. No: 19/0345/FUL | Received: Mon 11 Mar 2019 | Validated: Mon 11 Mar 2019 | Status: Approved

Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Approved

19147. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought – A verbal report was given.
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – A coffee morning would be held on Saturday 23rd November.
iv. Heath U3A – Cllr Callan – Nil
v. St John the Evangelist Church – Cllr Kilcoyne – Nil.
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – A verbal report was given. An AGM was expected at the end of November 2019.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – Cllr Manders gave a verbal report regarding VE Day plans and the shared speed indicator device
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.

19148. TO CONSIDER FINANCIAL MATTERS –

i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Direct Debit Payments – October 2019

  • 15/10/2019 DDR E-ON £730.27 Streetlighting
  • 23/10/2019 DDR Anglian Water £60.21 Water - Allotments
  • 28/10/2019 DDR SSE-Electric £86.49 Electricity - Library
  • 29/10/2019 DDR Anglian Water £54.18 Water - Library
  • 30/10/2019 DDR Vodafone £48.13 Staff mobiles
  • 31/10/2019 DDR Elliot Group £48.00 Container hire
  • 31/10/2019 DDR Trade UK £67.10 PPE, Library key safe, grounds maintenance

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 06/11/2019 BACS BESA Environmental £434.94 Asbestos report
  • 06/11/2019 BACS Continental Landscapes £362.82 Grass cutting
  • 06/11/2019 BACS Doddington Enterprises LLP £300.00 Christmas tree
  • 06/11/2019 BACS ESPO £124.52 Cleaning materials
  • 06/11/2019 BACS Glendale Countryside £294.00 Grass verge cutting
  • 06/11/2019 Cheque Greenwich Leisure Ltd £79.69 Library Summer Reading Challenge resources
  • 06/11/2019 BACS Global Vision CCTV £300.00 Removal of CCTV columns
  • 06/11/2019 BACS Jackson Building Centres £1.80 Sand – Remembrance Sunday
  • 06/11/2019 BACS Langleys Solicitors LLP £307.20 Legal advice
  • 06/11/2019 BACS Lincolnshire Association of Local Councils (LALC) £148.80 Training
  • 06/11/2019 Cheque Lincolnshire County Council £40.00 Speed Indicator Device site assessments
  • 06/11/2019 Cheque North Kesteven District Council £96.74 Election costs – May 2019
  • 06/11/2019 BACS Savills UK Ltd Client Receipts Account £570.00 Allotment rent
  • 06/11/2019 BACS Shell UK Ltd £10.02 Caretaker - fuel
  • 29/11/2019 BACS North Kesteven District Council £135.00 Library rates
  • 29/11/2019 BACS HMRC £705.67 Tax & NI month 8
  • 29/11/2019 BACS Lincolnshire Pension Fund £1012.75 Pension contributions
  • 29/11/2019 BACS Salaries & reimbursements £3717.59 Salaries & reimbursements

It was RESOLVED: That council approve the payment of the accounts.

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 285 and 286 be approved and signed by Cllrs Hauton and Marden respectively.

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. 
The clerk to council reported that there was a problem with blocked drains at the pavilion and Anglian Water had been authorised to carry out work to fix this as a matter of urgency. Any costs would be reported back at the next meeting of Council. It was RESOLVED: That the clerk to council be given delegated authority to incur expenditure as appropriate to resolve the issue.

The clerk to council reported that a streetlight on the footpath off Kennedy Road was faulty. Repair would involve installation of a new column. Further details would be provided to the Environment committee.

19149. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to Council for information and noted:

  • Best Kept Village Competition 
  • Bracebridge Heath Police Station 
  • Came & Company 
  • Climate change – Councillors’ workbook 
  • Community Hubs 
  • Community Lincs 
  • Environment Agency 
  • E.ON Power for the People
  • Highways 
  • Kompan 
  • LALC 
  • Lincolnshire Funding Portal
  • Lincolnshire Pension Fund
  • Living Wage Foundation
  • NALC
  • Parish Online
  • Parish & Town newsletter
  • Plantscape
  • PSMA
  • Public Sector Executive
  • Rural Service Network

Thanks were to be passed on to the Council’s caretaker for keeping the village clear of litter. This was remarked upon in the report from the Best Kept Village Competition.

19150. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Permission was granted for the clerk to attend the Clerk’s Networking Day on 27th November 2019 provided by LALC.
It was RESOLVED: That Cllr Kilcoyne’s request to use documents from Bracebridge Heath Parish Council as appropriate as part of his CILCA portfolio be accepted.
b. To receive reports on training and development attended or completed – Verbal reports were given on the LALC AGM and conference including sessions on consultation and engagement and emergency planning.

19151. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – VE Day, venue for Parish Council meetings, Best Kept Village Competition.

There being no further business the meeting closed at 21:39
Signed___________________________Chairman 03 December 2019


Meeting with representatives from Jesus College & Pegasus Group – 10th October 2019

Present: Cllrs F Adeyemi, J Kilcoyne and S Manders.
Representative from Pegasus Group, Mr Guy Longley; representative from Jesus College, Mr David Stevenson.
Clerk to Council, Mrs S Knowles was also present.

The meeting discussed the indicative proposals for land owned by Jesus College on the site currently known as ‘Canwick Heath’, north and west of Canwick Avenue and east of London Road. 

The proposal has been reworked following previous consultations. It includes the provision of 450 homes with a density of around 30 properties per hectare. Officers at NKDC are firm with developers that any proposals need to remain as close as possible to the masterplan already outlined. The developers are still carrying out further work to the modelling, traffic and travel plans for the site with a view to creating a package for submission to NKDC in late 2019/ early 2020. 

Highway modelling and design is now complete but work will continue on the surrounding road network and junctions related to the site.

Site design:

Primary school - The plan includes provision of a primary school at the bend on Canwick Avenue, opposite the entrance to Bath Road. However, the access point to the site has been relocated to closer to the centre of the development rather than off the corner/bend at Canwick Avenue.

The primary school has initially been planned for a one form entry with the option to extend to two/three form entry in the future. The proposed site is 2.0 hectares in size. 

Retail/local centre – The proposal provides for small retail and a local centre to the north of the proposed primary school. The access and road designs for these sites are co-located for practicality. The retail area or local centre could contain a small co-operative type store and possibly a community building.

Housing design/mix – the plan did not include details of housing design or mix but the developer verbally stated that they are looking to include a mix of 2, 3 and 4-bedroom homes. The height of the properties is likely to be a maximum of 2.5 storeys. Housing type, design and tenure will be pepper potted across the development.

Green wedge – A green separation zone has been included in the plans mirroring the concept plan for the area. This also included a large green area at the top of Canwick Hill overlooking the South Common towards Lincoln.

Views - The proposal included provision to maximise existing views of the Cathedral and over Lincoln and to the east of Bracebridge Heath towards the Lincolnshire Wolds.

Drainage infrastructure – SUDS have been included in the proposal and are considered to also act as an ecological resource.

Councillors stated that the Parish Council are keen to see the following included in plans:

  • Good pedestrian access to the site
  • Good provision for cycling
  • Visitor parking provision
  • The option for the Parish Council to manage the green spaces and play areas
  • A maximum of 2-storey properties
  • Design context to fit with other Bracebridge Heath developments – feature wall etc
  • Retention of a green separation zone between Bracebridge Heath and other developments and Lincoln.
  • Retention of existing views wherever possible

Next steps for Jesus College and Barratt Homes – Discuss the proposals informally with NKDC and meet with Canwick Parish Council.

There were currently no plans for a public consultation as this had been carried out previously. Councillors stated that further public consultations would be appreciated by members of the public and residents.