November 2019

Minutes of a meeting of the Amenities committee held on 25th November 2019 in the Bracebridge Heath Community Library at 19:00

Present: Cllrs Adeyemi, Barr, Broad, Callan, Kilcoyne (arrived at 20:21), Manders, Moran, Parr, Smith, Trought.
In attendance: Mrs S Knowles –Clerk to Council 
No members of public present

1. To consider apologies for absence and note the reason where appropriate – 
It was RESOLVED: That apologies from Cllr Kilcoyne be accepted.
It was RESOLVED: That apologies from Cllr Marden be accepted.

2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item. - 

• Cllr Callan declared a non-pecuniary interest in matters relating to the Community Library. 
• Cllr Manders declared a non-pecuniary interest in matters relating to CCTV quotations.

3. To confirm the minutes of the Amenities committee meeting held on 24th June 2019 – It was RESOLVED: That the minutes of the meeting held on 24th June 2019 be approved and signed as a true record by the chairman.

4. To confirm the minutes of the Amenities committee meeting held on 23rd September 2019 – It was RESOLVED: That the minutes of the meeting held on 23rd September 2019 be approved and signed as a true record by the chairman.

5. Items of a confidential nature (commercially sensitive) to be debated in the absence of the press and public. {As per the Public Bodies (Admission to Meetings Act) 1960} 

It was RESOLVED:  That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive), as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

6. To consider quotations for a grounds’ maintenance contract 2020 to 2023 – It was agreed to obtain additional quotations. The item would be considered at Full Council in January 2020.

7. To consider quotations for provision of CCTV at the recreation ground – This item was deferred until the next meeting of the committee. A scope for the project was defined.

8. To consider quotations for hedge cutting – It was RESOLVED: That the quote from Philip Baumber to cut hedges at the allotment site and the recreation ground be accepted. 

Committee session - open to the press and public

9. To consider a parish agreement for urban highway grass cutting – It was RESOLVED: That the 2020/2021 parish agreement with Lincolnshire County Council for urban highway grass cutting be accepted.

10. To receive a report on the Grantham Road allotments – A written report was circulated prior to the meeting. It was requested that allotment rent be considered at the next committee meeting.

11. To consider a report on community buildings -
a. Community Library– A written report was circulated prior to the meeting. Decisions regarding replacement heating and lighting was deferred until a future meeting of the committee.
b. Pavilion –

• It was RESOLVED: That delegated authority be given to the clerk to council to arrange as necessary safety inspections and services for the community buildings.
• It was RESOLVED: That the clerk to council be given authority to arrange a legionella risk assessment for the pavilion.

12. To consider proposals to acquire the Bracebridge Heath Police Station –

Cllr Kilcoyne arrived at 20:21

It was agreed that Cllr Kilcoyne prepare a proposal for consideration at the next appropriate meeting.

13. To consider redevelopment of community buildings
a. To receive feedback from the village showcase – Verbal report given.
b. To consider next steps – It was agreed that proposals related to the redevelopment of community buildings would be postponed until consideration of the police station building was concluded.

14. To consider committee budget 2020-2021 – A provisional committee budget of £32971.00 was agreed, subject to a pending decision on the grounds’ maintenance contract. The final committee budget would be agreed at a meeting of Full Council in January 2020.

15. Items for the agenda of the next committee meeting - Bowling green, allotment rent.

There being no further business the chairman closed the meeting at 21:17
Signed_______________________________Chairman 23rd March 2020