October 2019

Minutes - Full Council - 1st October 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 1st October 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), F Adeyemi (arrived at 19:02), C Barr, C Broad, C Callan, S Manders, V Marden, J Moran, D Parr, A Smith, K Trought, A Walker.
Cllr L Hauton was co-opted and joined the meeting at 19:18.
District Cllr Burley was present 
Clerk to Council, Mrs S Knowles was present
1 member of the public was present.

PUBLIC PARTICIPATION SESSION

Police Report – Between 3rd and 29th September five crimes were recorded including two crimes of theft; one crime of residential burglary; and two crimes of criminal damage. Five youths have been dealt with by means of restorative justice following criminal damage caused by throwing stones at cars on Cross O’ Cliff Hill.

County Council – LCC Cllr Cawrey was not in attendance. Apologies were given on her behalf.

Cllr Adeyemi arrived at the meeting at 19:02.

District Council – 

  • Councillor Burley reported on a meeting of the Environment panel; NKDC’s pledge to reduce carbon footprint to 0 by 2040 and the establishment of a task and finish group for trees; energy from waste facility reaching 1m tonne target for the county’s waste; antisocial behaviour action taken following a referral from Ruskington; the requirement to complete household enquiry forms; a meeting of the Planning committee on 8th October when the Linden Homes application off Westminster Drive will be discussed.
  • Councillor Moran – nothing additional to report.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION

19123. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – Nil

19124. MEMBERS’ CODE OF CONDUCT – REMINDER OF THE NEED FOR MEMBERS TO SUBMIT TO THE MONITORING OFFICER AT NORTH KESTEVEN DISTRICT COUNCIL ANY CHANGES TO THE CONTENT OF THEIR REGISTER OF MEMBER INTERESTS FORMS – The chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19125. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Nil

19126. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 3rd September 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 3rd September 2019 be approved and signed as a true record by the chairman. 11 in favour 0 opposed 1 abstention

19127. TO CONSIDER PARISH COUNCILLOR VACANCIES – An application had been received from Mrs L Hauton.
It was proposed, seconded and Resolved: That Council session be suspended to enable Mrs Hauton to address Council. Unanimous

Council session was suspended at 19:08

Mrs Hauton gave a brief address.

Council session resumed at 19:10

Mrs Hauton and Cllr Burley left the room for the discussion relating to Mrs Hauton’s application for co-option.

It was proposed, seconded and Resolved: That Mrs Hauton be co-opted to Council. Unanimous

Cllr Burley and Mrs Hauton re-joined the meeting.

The Declaration of Acceptance of Office was received and Cllr Hauton joined the meeting as a member of Council at 19:18.

19128. TO CONSIDER THE REPORT OF THE EXTERNAL AUDITOR- Members reviewed the external audit report. No issues were identified and no action was required.

19129. TO CONSIDER VE Day 2020 – It was agreed that the clerk to council would contact community organisations to determine whether any plans had already been made locally. Council was keen to support commemorative events in the community.

19130. It was proposed, seconded and Resolved: That the order of business be altered. Agenda item 8 ‘ To consider the Bracebridge Heath Police Station’ be moved to the end of the agenda at item 14. 12 in favour 1 opposed 0 abstentions

19131. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Neighbourhood Plan sub-committee – 16th September – Cllr Manders gave a verbal report. The draft Neighbourhood Plan had been provided to members before the meeting.
  • Environment committee – 16th September – Cllr Manders gave a verbal report.

Q - Cllr Barr asked if any details had been provided about the responsibility for the maintenance of the hedge on the western boundary of the proposed development at Canwick Avenue/Westminster Drive? 
A – No details had been provided. It is likely that residents will be responsible for hedge maintenance and there may be information contained within the deeds of their properties.

A meeting had also taken place with the Church Commissioners for England on 24th September 2019. The meeting was to discuss proposals for the land allocated for development to the south of Bracebridge Heath. A verbal report was given. 

  • Amenities – 23rd September – A verbal report was given.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Cllr Hauton would be invited to attend each committee meeting as an observer.
c. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS
i. Monday 21st October, Environment committee (if required)
ii. Monday 21st October, Finance & Policy committee
iii. Monday 18th November, Neighbourhood Plan sub-committee
iv. Monday 18th November, Environment committee
v. Monday 25th November, Amenities committee

It was reported that the Neighbourhood Plan sub-committee had agreed to hold an additional meeting on Monday 4th November 2019.

Planning applications discussed at the Environment committee meetings on 16th September 2019

Reserved matters application for the erection of 120 dwellings (with details of appearance, landscaping, layout and scale) pursuant to outline application 15/0477/OUT - Erection of up to 120 dwellings and associated infrastructure (outline with means of access) Land Off Canwick Avenue And Westminster Drive Bracebridge Heath Lincoln Lincolnshire
Ref. No: 19/0018/RESM | Received: Wed 09 Jan 2019 | Validated: Thu 24 Jan 2019 | Status: Awaiting decision

Application for minor amendments to 15/0514/VARCON (International Bomber Command Centre) to revise the wording of condition 4 (right turn lane from Canwick Avenue) to enable the right turn lane to be implemented no later than 29th February 2020, revised details of access/parking (condition 3), revised Viking Way connection (condition 7), revised surface water drainage proposals (condition 8) revised boundary treatment and landscaping details (conditions 10 & 11) and revised site plan (condition 25) to include the erection of an entrance sculpture, garden store building and attendant kiosk. International Bomber Command Centre Canwick Hill/Canwick Avenue Canwick Lincoln Lincs
Ref. No: 17/1287/VARCON | Received: Fri 08 Sep 2017 | Validated: Mon 25 Sep 2017 | Status: Registered

T1 Copper Beech - reduce height from 35ft to 25ft, reduce spread 40ft to 30ft, crown thin 20% at the final pruning point of 50mm, crown lift from 6ft to 12ft 30 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 19/1193/TPO | Received: Tue 27 Aug 2019 | Validated: Tue 27 Aug 2019 | Status: Registered

Page 3 of 5 Bracebridge Heath Parish Council 01 October 2019 Erection of a detached garden room (retrospective). 2 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/0955/HOUS | Received: Tue 09 Jul 2019 | Validated: Mon 12 Aug 2019 | Status: Registered

Erection of single storey extension to kitchen/dining room Ambulance Control Centre Cross O’ cliff Court Bracebridge Heath Lincoln Lincolnshire LN4 2HL
Ref. No: 19/0869/FUL | Received: Wed 19 Jun 2019 | Validated: Mon 01 Jul 2019 | Status: Registered

Erection of single storey rear extension. 37 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 19/1188/HOUS | Received: Fri 23 Aug 2019 | Validated: Thu 05 Sep 2019 | Status: Registered

Erection of single storey front porch extension. 14 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 19/1161/HOUS | Received: Wed 14 Aug 2019 | Validated: Tue 20 Aug 2019 | Status: Registered

Erection of two storey side and single storey rear extension. 29 Mount Road Bracebridge Heath Lincoln Lincolnshire LN4 2PH
Ref. No: 19/1107/HOUS | Received: Wed 31 Jul 2019 | Validated: Wed 21 Aug 2019 | Status: Registered

Planning applications for discussion at Environment committee on 18th November 2019

No applications to date

Planning decisions received – September 19

T1 Copper Beech - reduce height from 35ft to 25ft, reduce spread 40ft to 30ft, crown thin 20% at the final pruning point of 50mm, crown lift
from 6ft to 12ft 30 Salisbury Drive Bracebridge Heath Lincoln Lincolnshire LN4 2SW
Ref. No: 19/1193/TPO | Received: Tue 27 Aug 2019 | Validated: Tue 27 Aug 2019 | Status: Approved

Erection of garden shed 4 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/1038/HOUS | Received: Tue 16 Jul 2019 | Validated: Tue 23 Jul 2019 | Status: Approved

Installation of shed, decking area. bin store, trellis and gates (part retrospective) 10 Medland Drive Bracebridge Heath Lincoln Lincolnshire LN4 2FS
Ref. No: 19/0912/HOUS | Received: Mon 01 Jul 2019 | Validated: Mon 29 Jul 2019 | Status: Approved

Alterations to industrial units (B1 and B8) including the erection of a side extension, parking and change of units 4 & 5 to D2 (Boxing Club) Unit 6 The Old Brickyard Brant Road Waddington Lincoln Lincolnshire LN5 9AD
Ref. No: 19/0844/FUL | Received: Fri 14 Jun 2019 | Validated: Wed 17 Jul 2019 | Status: Approved

19132. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – A verbal report given about maintenance of the allotment site.
ii. Bracebridge Heath Cricket Club – Cllr Trought – A verbal report was given.
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – Nil
iv. Heath U3A – Cllr Callan – Feedback from showcase received and U3A members were grateful to attend.
v. St John the Evangelist Church – Cllr Kilcoyne – Nil.
vi. Bracebridge Heath Village Hall Management Committee – Cllr Adeyemi – No meeting in August. It was requested that the committee be advised that user groups were still unaware of the amendments to the hire charges.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – No meeting.
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – Cllr Kilcoyne reported that the number of attendees for training events had increased; a reminder that subscriptions for local councils were increasing by 0.5p per elector. A reminder was given about the LALC AGM and conference at the Bentley Hotel on 15th October.

19133. TO CONSIDER FINANCIAL MATTERS –
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Direct Debit Payments – September 2019

  • 13/09/2019 DDR SSE – Electric £363.00 Electricity – Pavilion
  • 15/09/2019 DDR Anglian Water £171.00 Water - Pavilion
  • 15/09/2019 DDR E-ON £754.62 Streetlighting
  • 27/09/2019 DDR SSE-Electric £116.90 Electricity - Library
  • 30/09/2019 DDR Vodafone £28.34 Staff mobiles
  • 30/09/2019 DDR Elliot Group £48.00 Container hire

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment. 

  • 02/10/2019 BACS Continental Landscapes £1070.07 Grass cutting
  • 02/10/2019 BACS EON £786.10 Streetlighting – new standards
  • 02/10/2019 BACS ESPO £26.34 Library stationery
  • 02/10/2019 BACS Glendale Countryside £1764.00 Grass verge cutting
  • 02/10/2019 BACS Lincolnshire Association of Local Councils £75.60 Training
  • 02/10/2019 BACS Lawnmower Service Lincoln £121.58 Hedge cutter repair & oil
  • 02/10/2019 BACS Savills UK Ltd Client Receipt Account £0.50 Easement
  • 02/10/2019 BACS Shell UK Ltd £9.43 Caretaker - fuel
  • 02/10/2019 BACS Viking Direct £39.55 Office stationery/showcase materials
  • 31/10/2019 BACS North Kesteven District Council £135.00 Library - rates
  • 31/10/2019 BACS HMRC £539.91 Tax and NI
  • 31/10/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
  • 31/10/2019 BACS Salaries & reimbursements £3587.43 Salaries & reimbursements

It was proposed, seconded and Resolved: That council approve the payment of the accounts. Unanimous

The clerk to council reported that a previously resolved payment to the Church of St John the Evangelist remained unpaid due to a lack of signatories without a declared interest. It was suggested that Cllr Kilcoyne sign the cheque despite his declared nonpecuniary interest as the Council representative for the Church.

Cllr Manders declared a non-pecuniary interest in matters relating to the Church of St John the Evangelist at 20:08 

It was proposed, seconded and Resolved: That Council give permission for Cllr Kilcoyne to sign the cheque in the absence of any other signatory. 11 in favour 0 opposed 2 abstentions

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 283 and 284 be approved and signed by Cllrs Smith and Broad respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE – The budget was reviewed. No concerns were raised.

19134. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to Council for information and noted: 

  • Access Lincoln 
  • Community Lincs 
  • CPRE NALC
  • EON National 
  • East Midlands Airport 
  • Health and safety at pavilion 
  • LALC Rural Service Network
  • Lincolnshire County Council
  • Lincolnshire Funding Portal
  • Living Wage Foundation
  • Literacy Trust
  • Red Hall Farm Lane
  • Remembrance plaque

It was proposed, seconded and Resolved: That Council permit a resident to purchase and install a memorial plaque on to the bench on Grantham Road. Unanimous
Correspondence was received about speeding on Red Hall Farm Lane. It was agreed that the clerk to council contact the Lincolnshire Road Safety Partnership for advice regarding actions that could be taken.

19135. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD
a. To consider training and development needs and opportunities – Nil
b. To receive reports on training and development attended or completed – Verbal reports were given on the New Councillor Training Day. Cllr Parr reported on the GDPR and Freedom of Information Act training event.

19136. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – VE Day, Remembrance Sunday, venue for Parish Council meetings. Appointment of a vice-chairman would be added to the agenda in December.

19137. TO CONSIDER THE BRACEBRIDGE HEATH POLICE STATION - It was proposed, seconded and Resolved: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (commercially sensitive), as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act. Unanimous

Cllr Barr left the meeting at 20:43.
Cllr Barr returned at 20:44.

It was proposed, seconded and Resolved: That an expression of interest be made to the Police and Crime Commissioner regarding the future use of the Bracebridge Heath Police Station. 12 in favour 1 opposed 0 abstentions

It was proposed, seconded and Resolved: That further discussions and decisions on the matter be delegated to the Finance & Policy committee if necessary. Unanimous

There being no further business the meeting closed at 21:31
Signed___________________________Chairman 05 November 2019