April 2019

Minutes - Full Council - 2nd April 2019

Minutes of the meeting of Bracebridge Heath Parish Council held on 2nd April 2019 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), P Burley, R Clements, G Fletcher, Mrs P Humphrey, Mrs S Manders, J Moran, Mrs S Stamp, Mrs K Trought, Mrs A Walker, J Ward
One member of the public was present 
Clerk to Council Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION
Police Report – Between 5th March and 2nd April 2019 two crimes were recorded including commercial burglary and theft.

County Council – Cllr Miss Cawrey was not in attendance.

District Council – 

  • District Councillor Burley reported on North Kesteven District Council’s (NKDC) Community Champion Awards; a meeting with Western Power and electricity requirements for the future; and the adoption of NKDC’s new Open Spaces Strategy.
  • District Councillor Gallagher reported on new payment machines at Sleaford’s car parks; nominations for district and parish council elections close on 3rd April 2019 at 4pm; and road closures relating to the bypass construction.

Questions / Points raised by residents / members of the public – Nil

PUBLIC COUNCIL SESSION
Cllr Kilcoyne noted that this was the last full council session before the election on 2nd May 2019. Cllr Kilcoyne thanked District and Parish members for their contributions.

19047. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE – Nil

19048. MEMBERS’ CODE OF CONDUCT – The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

19049. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

  • Cllr Fletcher: Non-disclosable pecuniary or nonpecuniary interest in matters relating to Bracebridge Heath Village Hall
  • Cllr Mrs Manders: Non-disclosable pecuniary or nonpecuniary interest in matters relating to St John’s Primary Academy

19050. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 5th March 2019- It was proposed, seconded and Resolved: That the minutes of the meeting held on 5th March 2019 be approved and signed as a true record by the Chairman 10 in favour 0 opposed 1 abstention

19051. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) – Nil

19052. TO CONSIDER THE BEST KEPT VILLAGE COMPETITION 2019 – It was proposed, seconded and Resolved: That with its powers under section 137 of the Local Government Act 1972 the Council should incur the following expenditure, which, in the opinion of the council, is in the interests of its inhabitants and will benefit them in a manner commensurate with the expenditure: - £30.00 to enter the Best Kept Village Competition 2019. Unanimous

19053. TO CONSIDER REMEMBRANCE SUNDAY 2019 – It was agreed that an application for a Temporary Traffic Regulation Order be submitted to Lincolnshire County Council in respect of the road closures required for Remembrance Sunday 2019.

Cllr Ward volunteered to attend the highways and police parade seminar in June 2019.

It was agreed that the Bracebridge Heath Women’s Institute would be invited to provide refreshments after the service and the Clerk to Council would contact Rev. Jacqueline Bell to confirm the timings of the event.

19054. TO CONSIDER ADOPTION OF A REVISED CODE OF CONDUCT FOR MEMBERS – It was proposed, seconded and Resolved: That the North Kesteven District Council revised code of conduct be adopted by Bracebridge Heath Parish Council. Unanimous

19055. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 18th March 2019 A verbal report was given. Members accepted the report.
  • Woodland & Cemetery Development sub-committee – 18th March 2019 A verbal report was given. Members accepted the report.
  • Finance & General Purposes committee – 18th March 2019 A verbal report was given. It was proposed, seconded and Resolved: That the calendar of meetings for civic year 2019-2020 be adopted. Unanimous Members accepted the report.
  • Neighbourhood Plan sub-committee – 28th March 2019 A verbal report was given. Members accepted the report.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES –Nil

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING APRIL
i. Planning, Lighting & Roads committee – 15th April 2019
ii. Playing Fields, Allotments & Open Spaces – 15th April 2019
iii. Finance & General Purposes committee – 15th April 2019
iv. Neighbourhood Plan sub-committee – 25th April 2019

Planning applications validated – Discussed at Planning Lighting and Roads committee on 18th March 2019
Demolition of existing garage and erection of single storey side and rear extension. 37 Heath Road Bracebridge Heath Lincoln Lincolnshire LN4 2PP 
Ref. No: 19/0164/HOUS | Received: Tue 05 Feb 2019 | Validated: Wed 13 Feb 2019 | Status: Registered

Demolition of existing UPVC conservatory and erection of a replacement single storey rear extension. 5 Chichester Road Bracebridge Heath Lincoln Lincolnshire LN4 2TP 
Ref. No: 19/0253/HOUS | Received: 21 Feb 2019 | Validated: 21 Feb 2019 | Status: Registered

Removal of 3 sections of hedging (450m, 100m, 300m) as shown on map accompanying application | 3 Sections Of Hedging As Per Map Manor Farm Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2HW 
19/0243/HRN| Received: Tue 05 Feb 2019 | Validated: Wed 13 Feb 2019 | Status: Registered

Tree maintenance as per attached report Trees Adjacent to Minster Court, Norfolk Crescent, Worcester Close, Cemetery X 2 Bracebridge Heath Lincoln Lincolnshire LN4 2TY 
Ref. No: 19/0295/TPO | Received: Mon 04 Mar 2019 | Validated: Mon 04 Mar 2019 | Status: Awaiting decision

Planning applications validated during March – for discussion at the Planning, Lighting and Roads committee on 15th April 2019
Erection of first floor side extension 42 Stane Drive Bracebridge Heath Lincoln Lincolnshire LN4 2UL
Ref. No: 19/0155/HOUS | Received: Mon 04 Feb 2019 | Validated: Mon 18 Mar 2019 | Status: Registered

Erection of side extension 2 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 19/0168/HOUS | Received: Tue 05 Feb 2019 | Validated: Thu 14 Mar 2019 | Status: Registered

Erection of one detached dwelling and a pair of semi-detached dwellings. Land At 88 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2PZ 
Ref. No: 19/0345/FUL | Received: Mon 11 Mar 2019 | Validated: Mon 11 Mar 2019 | Status: Registered

Planning decisions received – March 2019
Removal of 3 sections of hedging (450m, 100m, 300m) as shown on map accompanying application 3 Sections of Hedging As Per Map Manor Farm Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2HW 
Ref. No: 19/0243/HRN | Received: Thu 21 Feb 2019 | Validated: Thu 21 Feb 2019 | Status: Decided
The Council has decided to serve its Hedgerow Retention Notice on the basis of historic findings as detailed below in respect of Hedge 2 (100m). The removal of the identified hedgerows listed below as specified in your removal notice is therefore prohibited.

T1 Horse Chestnut -clear house by 2m; T2 Sycamore - clear house by 2m 48 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY 
Ref. No:19/0193/TPO | Received: Mon 11 Feb 2019 | Validated: Mon 11 Feb 2019 | Status: Approved

Erection of two storey side extension and single storey front porch extension. 6 Canwick Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2LZ 
Ref. No: 19/0088/HOUS | Received: Tue 22 Jan 2019 | Validated: Mon 28 Jan 2019 | Status: Approved

Erection of 2no detached bungalows and detached double garage with access and erection of side extension to existing dwelling 58 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JR 
Ref. No: 19/0048/FUL | Received: Mon 14 Jan 2019 | Validated: Wed 16 Jan 2019 Status: Approved

19056. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -
i. Bracebridge Heath Allotment Holders Association – Cllr Ward –Nil
ii. Bracebridge Heath Bowls Club – Cllr Mrs Walker – Nil
iii. Bracebridge Heath Community Library – Cllr Mrs Humphrey – Nil
iv. Bracebridge Heath Cricket Club – - Cllr Mrs Stamp – Nil
v. Bracebridge Heath Neighbourhood Watch – Nil
vi. Village Hall Management Committee – Cllr Fletcher – No meeting.
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council – No meeting.
viii. Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – Nil

19057. TO CONSIDER FINANCIAL MATTERS –
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – The Clerk reported that the following payments were made between meetings:
Approved at Finance & General Purposes Committee – 18th March 2019

  • 19/03/2019 BACS Mrs C Gilbert £50.00 Deposit return
  • 19/03/2019 Cheque Cllr Mrs Walker £21.00 Neighbourhood Plan website hosting
  • 29/03/2019 BACS ESPO £144.00 Storage cupboard
  • 29/03/2019 BACS HMRC £395.41 Tax & NI
  • 29/03/2019 BACS Lincolnshire Association of Local Councils £865.95 LALC subscription 2019/20
  • 29/03/2019 BACS Langleys LLP £79.80 Solicitor’s fees
  • 29/03/2019 BACS Lawnmower Service Lincoln £184.91 Caretaker equipment maintenance
  • 29/03/2019 BACS Lincolnshire Pension Fund £888.48 Pension contributions
  • 29/03/2019 BACS Shell UK Ltd £2.40 Fuel handyman
  • 29/03/2019 BACS Viking Direct £72.80 Library equipment and stationary
  • 28/03/2019 BACS Salaries and reimbursements £3448.80 Salaries and reimbursements

Direct Debit Payments –March 2019

  • 02/03/2019 DDR Vodafone £73.05 Staff mobiles
  • 10/03/2019 DDR SSE Electric £648.37 Pavilion – Electricity
  • 11/03/2019 DDR SSE Gas £152.29 Pavilion – gas
  • 15/03/2019 DDR E-ON £669.71 Streetlighting
  • 28/03/2019 DDR SSE Electric £186.32 Library - Electric
  • 30/03/2019 DDR Vodafone £63.37 Staff mobiles
  • 31/03/2019 DDR Elliot Group £104.52 Container hire

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 03/04/2019 BACS EKM Limited £1170.00 Slide safety matting
  • 03/04/2019 BACS EON £814.26 New standards and street light repair
  • 03/04/2019 BACS Welmedical £60.18 Defibrillator cabinet repair parts
  • 03/04/2019 BACS Ms J Snusher £24.00 Payment made in error

It was proposed, seconded and Resolved: That Council approve the payment of the accounts Unanimous
The clerk reported that, due to corrosion of the metal base, a CCTV column had fallen on Sunday 31st March 2019 and another was also at risk of collapse. The clerk reported that as this was an urgent safety matter a contractor had been authorised to remove the post as soon as possible. The cost of this work was not known.

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 270 and 271 be approved and signed by Cllrs Mrs Stamp and Ward respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 31st MARCH 2019- Members discussed the 2018-2019 budget. Year end accounts would be completed in due course.

19058. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Active Places 
  • Carnegie Newsletter 
  • Community Lincs 
  • Community Hub newsletter 
  • Complaint 
  • Dog waste bin 
  • EON Energy 
  • Freedom of Information request 
  • LALC News 
  • LALC training 
  • Local government finance settlement 
  • Lincolnshire Funding Portal
  • Lincoln Transport Strategy
  • Living Wage Foundation
  • NALC newsletters
  • National Literacy Trust
  • NKDC Private Sector Housing Enforcement Policy
  • NKDC winter resilience
  • NKDC Sustain NK Newsletter
  • NKDC Animal Welfare Regulations
  • Public Sector Executive
  • Road Closures
  • Rural Services Network

It was proposed, seconded and Resolved: That permission be given for St John’s Primary Academy to install a safety barrier on Councils land; the barrier to be installed at the exit of the school on Red Hall Lane and adjacent to the grass verge. 10 in favour 0 opposed 1 abstention

Cllr Kilcoyne requested to attend the Eastern Bypass tour.

It was noted that the application to carry out works on trees subject to preservation orders within the woodland walk and cemetery had been approved by North Kesteven District Council. 

It was proposed, seconded and Resolved: That the press and the public be excluded from the meeting for the consideration of this part of the meeting on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act Unanimous

Members of public were excluded from Council Session at 19:53

It was proposed, seconded and Resolved: That the matter regarding access to Red Hall Lane be referred to council’s solicitors. Unanimous

Members of the public were invited to rejoin the meeting at 20:00

19059. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD 
a. To consider training and development needs and opportunities – Nil.
b. To receive reports on training and development attended or completed – Cllr Mrs Manders and the clerk reported on financial management training attended and a private training session with a data protection specialist.

19060. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil.

There being no further business the meeting closed at 20:06
Signed___________________________Chairman 07 May 2019