April 2019

Minutes of a meeting of Finance & General Purposes Committee held on 15th April 2019 in the Bracebridge Heath Community Library at 20:00

Present: Cllrs Fletcher, Kilcoyne, Mrs Manders (Chairman), Moran, Mrs Trought, Mrs Walker
In attendance: Mrs S Knowles, Clerk to Council 
1 member of public was present

1. To consider apologies for absence and note the reason where appropriate – Nil

2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item- Nil

3. To confirm the minutes of the meeting held 18th March 2019- It was proposed, seconded and Resolved: That the minutes of the meeting of the Finance & General Purposes Committee held on 18th February 2019 be approved as a correct record and signed by the Chairman.

4. To consider the community library – It was proposed, seconded and Resolved: That the lease with Lincolnshire County Council for the community library building be signed and the relevant contracting notices be authorised by the clerk to council. An update was given on the permission required to site a shed at the library. The clerk to council would follow this up.

5. To consider Bracebridge Heath Parish Council premises – An update was given on the meetings held with architects. Correspondence had been received from the Bracebridge Heath Scouts regarding building designs.

6. To consider policies for review
a) Financial regulations – It was proposed, seconded and Resolved: That a recommendation be made to council to adopt the Financial Regulations v2.0
b) Standing Orders – After discussion, members agreed to review Standing Orders again at a future meeting of the Finance & Policy committee. The National Association of Local Council’s model document would be considered.

7. To consider levels of insurance prior to policy renewal–It was proposed, seconded and Resolved: That council owned buildings and land be revalued as necessary to ensure appropriate cover.

8. To consider council income and expenditure to 31st March 2019 and draft final accounts – The draft accounts had been circulated prior to the meeting for information.

9. To review the 2019-2020 budget – The committee reviewed income and expenditure. No concerns were raised.

10. To consider invoices for payment between the meetings –

Cllr Mrs Walker declared a pecuniary interest in matters relating to invoices for payment at 21:13

It was proposed, seconded and Resolved: That the following payments are made between Full Council meetings for invoices due: 5 in favour 0 opposed 1 abstention

15/04/2019 Cheque CPRE £30.00 Best Kept Village Competition 2019

• 15/04/2019 Cheque Redacted £16.43 Annual Parish Meeting refreshments
• 15/04/2019 Cheque Simons Design Ltd £3360.00 Pavilion / village hall plans
• 15/04/2019 Cheque Redacted £29.98 Renewal of Neighbourhood Plan domain name
• 30/04/2019 BACS HMRC £596.51 Tax & NI
• 30/04/2019 BACS Lincolnshire Pension Fund £947.17 Pension contributions
• 30/04/2019 BACS PPG Architectural Coatings £83.72 Paint - pavilion
• 30/04/2019 BACS Shell UK Ltd £9.26 Fuel handyman
• 30/04/2019 BACS Salaries and reimbursements £3467.88 Salaries and reimbursements

11. Additional items for the meeting of the committee - Data protection policies, Standing Orders.

12. Items of a confidential nature to be debated in the absence of the press and public {As per the Public Bodies (Admission to Meetings Act) 1960} - It was proposed, seconded and Resolved: That the press and public be excluded from the meeting for the consideration of agenda item 16 on the grounds that it involves the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Confidential committee session

13. To consider wayleaves and easements for Red Hall Farm Lane – 

• It was proposed, seconded and Resolved: That council’s solicitor is instructed and authorised to review the details of the title register and plans for Red Hall Farm Lane.
• It was proposed, seconded and Resolved: That the outstanding invoice relating to a district valuation is referred to council’s solicitors.

There being no further business the Chairman closed the meeting at 21:27
Signed_______________________________Chairman 17th June 2019