Minutes - Amenities committee - 22 March 2021
Draft notes of a meeting of the Amenities committee held remotely via Zoom on 22nd March 2021 at 19:00
Present: Cllrs Adeyemi, Barr, Broad, Callan, Manders, Marden, Moran, Smith and Trought.
In attendance: Mr Pete Tuckerman – Deputy Clerk to Council. One member of public was present
1. To consider apologies for absence and note the reason where appropriate – Nil.
2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item. –
Councillor Manders declared a non-pecuniary interest in matters relating to the Allotments as Council represenentative to the Allotment Holders' Association
3. To confirm the minutes of the Amenities committee meeting held on 23rd November 2020– It was RESOLVED: That subject to a minor amendment the minutes of the meeting held on 23rd November 2020 be approved and signed as a true record by the chairman.
4. To receive an update and consider the next step for the CCTV at the pavilion - A written and verbal update was provided, and council decided that the option for fibre cabling to installed was the preferred option due to the chances of vandalism was lower than the other. Cllr Smith suggested the council found out more information on a mobile Wi-Fi service that ran on a Sim card. This option would be cheaper and would future proof any potential move or extension of the pavilion.
It was RESOLVED: That the Deputy Clerk to Council is to find out more on this possibility and report back to council in April 2021.
5. To consider reopening of the Council’s facilities
A written, and verbal update was given.
It was RESOLVED: That an addition to the ‘Special conditions of hire’, for all the facilities, stating ‘if all of the conditions within the risk assessments are not met by the hirer, the Parish Council have the authority to suspend the use of the facility by the hirer until those conditions are met’.
a. Community Library – A written, and verbal update was given.
b. Pavilion - A written, and verbal update was given.
19:33 Cllr Adeyemi joined the meeting.
6. To consider the schedule and specification for hedge cutting requirements. – A verbal report was given on the location of hedges and the frequency required for cutting at both the Allotments and Recreational grounds.
It was RESOLVE: That quotations are to be sought for a contractor to be secured to carry out the tasks.
7. To receive an update and consider play park repairs – A written, and verbal report was given on the list of repairs that need actioning at all 3 of the playparks within Bracebridge Heath. Several pieces of equipment require attention to ensure safety for their users.
It was RESOLVED: That the Clerk to council would hold the power to authorise repairs immediately as opposed to waiting weeks to seek authority from the Amenities Committee.
It was RESOLVED: That the Grace Merridan memorial sign, placed at the recreation ground, was to be replaced like for like and be funded by the Parish Council.
8. Items for the agenda for the next Amenities Committee meeting – The items for the next Amenities Committee meeting are to include broadband at the pavilion update, play park repairs.
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business relating to employees)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (personal information related to commercially sensitive information).
9. To consider quotes for football pitch maintenance – It was RESOLVED that the Deputy Clerk to Council was to source quotes for carrying out the football pitch marking and maintenance.
There being no further business the chairman closed the meeting at 20:05
Signed_______________________________Chairman 22nd June 2021