March 2021

Minutes - Full Council - 02 March 2021

Minutes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 2nd March 2021 at 21:05
 
Present: Cllrs F Adeyemi, C Barr, C Broad, C Callan, J Kilcoyne, S Manders, V Marden, J Moran, A Smith (joined at 21:07), K Trought and A Walker
In attendance: Clerk to Council, Mrs S Knowles, Assistant Clerk to Council, Mrs R Fraser.
No members of public were present.
 
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the
content of their Register of Member Interest forms.
 
21026. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies from Cllr Hauton be accepted.
 
21027. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Cllr Kilcoyne declared non-pecuniary interests in relation to correspondence from and payments to LALC. Cllr Manders declared a non-pecuniary interest in relation to correspondence from St John’s the Evangelist Church. Cllr Moran declared non-pecuniary interests in relation to correspondence from Grants Cleaning Lincoln.
 
21028. TO CONFIRM THE MINUTES OF THE MEETING – 2nd February 2021- It was RESOLVED: That the minutes of the meeting held on 2nd
February 2021 be approved and signed as a true record by the chairman.
 
21029. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were
made between meetings:
Payment date Payee Amount (£) Reference
01/02/2021 Vodafone 64.52 Staff mobiles
01/02/2021 SSE Electric 483.45 Library - electricity
16/02/2021 EON 752.83 Street lighting - electricity

 

b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.

Payment date Payee Amount (£) Reference
08/03/2021 A Madden 128.95 Handyman work
08/03/2021 Lincolnshire Association of Local Councils 1157.56 LALC membership, Annual Training Scheme, training events attended
08/03/2021 Friendship Club 250.00 Parish Council grant
08/03/2021 Shell UK Ltd 2.40 Fuel card
08/03/2021 Savills UK  0.50 Easement
08/03/2021 Viking Direct 139.98 Office Furniture
08/03/2021 Redacted 6.04 Reimbursement for volunteer
31/03/2021 HMRC 467.40 Tax and NI M12
31/12/2021 Lincolnshire Pension Fund 795.57 Pension contributions M12
31/12/2021 Salaries and reimbursements 2996.02 Salaries and reimbursements M12
 
It was RESOLVED: That Council approve the payment of accounts.
 
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk. Online banking authorisations to be carried out by Cllrs Trought and Kilcoyne
 
c. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statement numbered 313 be approved and signed, the clerk to nominate a councillor to sign on behalf of council.
 
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
 
21030. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

Correspondence for consideration – items received in February 2021
Came & Co
Cllr Overton MBE
Community Lincs YMCA
Co-operative Bank Policing - Police and Crime Commissioner
Highways
LALC
Lincolnshire Funding Portal
Living Wage Foundation
LSI Energy
NALC
NKDC
Red Hall Farm Lane
Rural Services Network
St John the Evangelist Church
Subject Access Request
 
It was RESOLVED: That permission be given to St John the Evangelist Church to hold an Easter trail in the woodland walk.
 
Thanks were given to Grants Cleaning Services who cleaned two bus shelters in the village free of charge.
 
21031. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
 
i. Finance and Policy committee – 15th february 2021– A verbal report was given.
 
It was RESOLVED: That the recommendation to adopt a .gov domain for Council be accepted.
 
It was RESOLVED: That the recommendation to contract Cloudnext to set up a .gov.uk domain name and provide email accounts as necessary be accepted.
Cllr Callan left the meeting at 21:22 and re-joined at 21:25
 
It was RESOLVED: That the emergency scheme of delegation be adopted by Council.
 
It was RESOLVED: That the Financial Reserves policy be adopted.
 
It was RESOLVED: That the reviewed risk register v1.2 be accepted.
 
ii. Environment sub-committee – 16th February 2021– Cllr Moran abstained from discussion and voting on this item.
 
It was RESOLVED: That comments from the Environment committee as provided in the minutes from the meeting be accepted and set to NKDC with the following additional comments:
Application 20/0057/OUT – Land off Sleaford Road
 
Another significant concern is the recent flooding in the proposed location for the central employment area. Recently this area
has suffered significant standing water and flooding after periods of persistent rain. Council consider that this will require
additional mitigation measures in order to deliver the scheme including additional SUDs, increased green space and lower building
density.
 
It is noted that the live/work units included within the Design Code document have not been included within this application.
Parish Council anticipates that these units will contribute well to the overall housing mix and this omission is considered a deviation
from the accepted Design Code for the SEQ.
 
Council feels that the proposed transport hub should conform to the CoMoUK mobility hub accreditation scheme
(https://como.org.uk/wp-content/uploads/2020/11/Mobility-Hub-Accreditation-111120-1.pdf). This will demonstrate the
commitment of the developer to providing a meaningful transport hub that can benefit existing and future residents in delivering
a truly sustainable urban extension.
 
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – Delegated authority was used to clean bus shelters in the village. This had been free of charge on this occasion but will incur a cost for any further cleaning. The clerk reported that a decision to reopen football facilities would be made outside of meetings and reported back as appropriate.
 
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Nil
 
d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –
Monday 15th Mar – Neighbourhood Plan sub-committee
Tuesday 16th Mar – Environment committee
Monday 19th Apr – Finance and Policy committee
Tuesday 20th Apr – Environment committee (if required)
 
21032. TO CONFIRM THAT COUNCIL MEETS THE CRITERIA FOR THE FOUNDATION AWARD OF THE LOCAL COUNCIL AWARD SCHEME -
 
It was RESOLVED: That Council confirms that it publishes online items 1 to 17 from the application form for the Local Council Award Scheme.
 
It was RESOLVED: That Council confirms that it recognises its duties in relation to bio-diversity and crime and disorder, and that it has in place items 18 to 23 from the application form for the Local Council Award Scheme.
 
21033. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil
 
ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND PUBLIC (COMMERCIALLY SENSITIVE). {AS PER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960}
 
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information.
 
21034. TO CONSIDER QUOTATIONS FOR THE URBAN HIGHWAY GRASS CUTTING CONTRACT 2021 - It was RESOLVED: That Financial Regulation 12.1(h) be suspended to enable council to choose from the two quotes provided.
 
It was RESOLVED: That Glendale Countryside be awarded the contract for the urban highway grass cutting for 2021, the verges to be cut 7 times between April and October inclusive.
 
There being no further business the meeting closed at 21:45
 
Signed___________________________Chairman 06 April 2021